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Online Filing and Paying of Withholding and
Mineral Production Taxes:
W-2, W-2c, 1099, TC-675R, TC-941E, TC-941M, TC-941 and TC-941R

General Information Business owner who wants to manage a
This publication explains how to file and pay Utah withhold- business’s withholding account
ing and mineral production withholding taxes electronically. To file new and view past returns, forms, correspon-
dence, payment activity, etc., for your own withholding
Please note: tax account, you need your withholding tax account
• Employers will now use form TC-941E for their quarterly number (ending in WTH) and either your Withholding Tax
returns and mineral producers will use form TC-941M. PIN or the tax amount from the last return posted to your
Forms TC-941 and TC-941R are only for 2017 periods and account. Choose My business account(s).
earlier. The annual reconciliation is now combined with the Tax preparer managing a client’s tax ac-
fourth quarter return.
count
• You must have a Taxpayer Access Point (TAP) account to
file electronically. Register online at tap.utah.gov. To file returns for your client and to view your client’s past
returns, correspondence and payment activity, you need
• You must have the File W-2s, 1099s, TC-675Rs, Withhold- your client’s withholding tax account number (ending in
ing Returns, and make bulk ACH payments link (located WTH) and either their Withholding Tax PIN or the tax
under I Want To) to submit data for the annual reconcilia- amount from the last return posted to their account.
tion process.
Choose Manage my client’s (3rd Party) account(s). You
• Each withholding form entry must include your FEIN and must first sign up for TAP access using your own Federal
Utah withholding account number. We will reject submis- EIN or SSN (not your client’s). Get your client’s account
sions without the correct identification. information from your client. Log in to TAP as yourself,
• You must submit W-2s and 1099 forms with Utah tax and click Add Access to an Account.
withheld in a fixed length (.txt) file if you have 250 or more Note: Your client must already have a TAP logon for you
to file. to add access to their withholding tax account.
• Your upload files must be text files with a lowercase .txt
extension. We will reject all other file types. File returns with NO account access
(business owner or tax preparer)
• You will not be able to view any details for W-2s, W-2Cs, If you do not need to see historical withholding tax ac-
1099s or TC-675Rs after you submit them to be pro- count information, choose Submit my client’s Withholding
cessed. returns/documents and/or Mineral Production With-
• Do not mail any paper copies of returns or forms you file holding. You do not need a withholding tax account
electronically. number or PIN to register using this method, and
• Your withholding account number and withholding ID are your client does not need a TAP logon. Sign up under
the same number. your own FEIN.

More Information Filing Methods
Get more information: You may file your withholding electronically in one of the
• Withholding and Mineral Production Taxes File Layouts — following ways:
tax.utah.gov/developers 1. TAP
• Utah withholding taxes — Pub 14, Employer Withholding Enter information for each individual into an online
Tax Guide, or tax.utah.gov/withholding. W-2 form, upload fixed-length files or enter information
• Mineral production withholding taxes — for each individual into the Tax Commission’s Excel
tax.utah.gov/utah-taxes/mineral-production template and import it into TAP.
Or contact us: See filing instructions below.
Email TAPSupport@utah.gov 2. Withholding Web Service
Phone 801-297-3996 or 1-800-662-4335 ext. 3996 Filers submitting large numbers of returns and forms may
use this option to upload fixed-length files.
Your own developers must create the necessary
TAP Registration interface. Steps to file using the web service are specific
Register for TAP at tap.utah.gov. On the TAP main page, to the interface you create. Consult with your developer
click Sign up. The rest of the registration process depends for upload instructions.
on how you will use TAP.
See Withholding and Mineral Production Taxes File Layouts
at tax.utah.gov/developers, under Withholding Tax, for data
descriptions and file layouts. Also see the Withholding Web
Service Developer Handbook at tax.utah.gov/developers,
under Withholding Tax.

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Payment Options 2. Select the form type from the menu.
Pay your tax liabilities by: 3. Choose Manual Entry. See the section at the top of each
• ACH credit – You initiate this payment through page for more instructions.
your bank or credit union, which may charge you a 4. Verify the Submitter Information and click Next.
transaction fee. For more information and the ap- 5. Click +Add TC-XXXXfor each return.Click Next when
plication form, see Electronic Funds Transfer – EFT at you have entered ALL returns.
tax.utah.gov/billing/payments.
6. Agree to the Disclaimer and click Submit.
• E-check – You authorize the Tax Commission to initiate
this payment at tap.utah.gov. There is no transaction fee. 7. Enter your password and click OK.
Your bank or credit union may require a bank ID/Debit 8. You will get a confirmation of your submission to print for
block filter code. That ID is 9588805001. your records.
• Credit card – Pay with your American Express, Discover,
Visa or MasterCard at tap.utah.gov. Convenience fees Import Returns, W-2s and 1099s
apply to credit card payments. Using Excel Templates
You can submit your TC-941E, TC-941M, TC-941 and
TC-941R returns, W-2s, and 1099s using an Excel template.
TAP Filing Instructions This option is recommended if you are filing more than
ten forms of a single type and do not have software to
Manually Enter Returns and Forms
When using this option, use the Save Draft option to create a .txt file. Download the template from our website.
avoid losing data. We recommend using our Excel tem- You may not use any other template.
plate to import your data if you are reporting more than Follow the instructions on the template and save as an .xls
ten forms. See Import Returns below for instructions. file.
1. Sign in to TAP. Filers who have access to multiple
Forms W-2, W-2C, 1099 and TC-675R: businesses in TAP will also need to click on Accountant
1. Sign in to TAP. Filers who have access to multiple busi- Center. Click on the File W-2s, 1099s, TC-675Rs, With-
nesses in TAP will need to click on Accountant Center. holding Returns, and make bulk ACH payments link.
Click on the File W-2s, 1099s, TC-675Rs, Withholding
Returns, and make bulk ACH payments link. 2. Select a form type from the menu.
2. Select a form type from the menu. 3. Choose Excel Import. See the section at the top of each
page for more instructions.
3. Choose Manual Entry. See the section at the top of each
page for more instructions. 4. Click the link to import your file.
4. Enter required information and click Next. 5. Click Choose File and find the Excel file you are import-
ing.
5. Click +Add W-2 to enter each form. Click Next when you
have entered ALL forms. 6. Double click on your file and click OK. The system will
process and validate your file.
6. Agree to the Disclaimer and click Submit.
a. If there are errors found in the template, they will be
7. Enter your password and click OK. indicated in red.
8. You will get a confirmation of your submission to print for b. Open your Excel file, correct errors and save your file.
your records.
c. Import the corrected Excel file as before.
Returns TC-941E and/or TC-941M for ONE 7. Verify the information is correct and click Next in each
withholding account: step.
1. Sign in to TAP. Filers who have access to multiple busi-
nesses on TAP will need to click on the business they are 8. Agree to the Disclaimer and click Submit.
filing for. 9. Enter your password and click OK.
2. In the Withholding or Mineral Production Withholding 10. You will get a confirmation of your submission to print for
Account panel click File, view, or amend returns. your records.
3. Click the period for which you are filing. Click File, view,
Upload Fixed-length Files
or amend a return.
You can submit the following returns and forms in a fixed
4. Enter the information and click Next for each step. length file:
5. Agree to the Disclaimer and click Submit. • TC-941E
6. Enter your password and click OK. • TC-941M
7. You will get a confirmation of your submission to print for • TC-941 & TC-941R
your records.
• W-2 & W-2c
Returns TC-941E and TC-941M, TC-941 • 1099
and TC-941R for MULTIPLE withholding
accounts: • TC-675R
1. Sign in to TAP. Filers who have access to multiple busi- This file type is generally created by a software application
nesses on TAP will need to click on Accountant Center. and must be file type .txt (lowercase).
Click on the File W-2s, 1099s, TC-675Rs, Withholding
Returns, and make bulk ACH payments link.
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Follow these steps to upload a fixed-                         6.  Enter a description of your file.
length file:                                                  7. Click Choose File to find your .txt file.
1.  Sign in to TAP. Filers who have access to multiple 
   businesses in TAP will also need to click on Accountant    8.  Double click on your file and click OK. The system will 
   Center. Click on the File W-2s, 1099s, TC-675Rs, With-     process and validate your file.
   holding Returns, and make bulk ACH payments link.          9.  If there are errors, the first 25 will be displayed. Correct 
2.  Select a form type from the menu.                         the errors, and then re-validate your file and click OK.
3. Choose Fixed Length File Upload (.txt file). See the       10. If there are no errors, you will see your file(s) under 
   section at the top of each page for more instructions.     Attachments.
4. Click         AddAttachments .                             11. Agree to the Disclaimer and clickSubmit.
5.  Select the type of data you are submitting from the drop- 12. Enter your password and click OK.
   down list.                                                 13. You will get a confirmation of your submission to print for 
                                                              your records.

TI-02, Rev. 1/21                                                                                                   page 3

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