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                                                                                                                    INCOME TAX DIV   
                                            Transmittal of Information Returns  
 Form BCW-2-MT                                                                                            CITY OF BATTLE CREEK     
                                            CD Reporting for Tax Year 2019                                            MICHIGAN 

 1.  Type of files represented by this transmittal.
                                                                           2.  Tax Year:         2019
 ORIGINAL   CORRECTION                      REPLACEMENT
 3. Name and address of payer (include street, city, state, and ZIP code)  4. Name and address of organization transmitting (include street, city, 
                                                                               state, and ZIP code) 

5. Name and address of persons to contact about problems with CD           5a. Title                      5b. Telephone number (include 
(include street, city, state, and ZIP code)                                                                     area code) 

                                                                           6a. Employer Identification    6b. Employer Identification 
                                                                                 Number of payer                Number of transmitter

                                                          Recording Information 
 Type of Media: CD                                                                       Number of CDs
                                                                                         City Tax Withheld
 E-mail ASCII Text – For Files with 1000 fewer records   
                                                                                         Number of Payees
                                                                  Affidavit
Under penalties of perjury, I declare that I have examined this transmittal, including accompanying documents, and to the best of my 
knowledge and belief it is correct  and complete.  In case of documents without recipient’s identifying numbers, I have complied with 
the requirements of the law in attempting to secure such numbers from the recipients. 
 Signature                                         Title                             Phone Number                   Date

                                                          MEDIA REPORTING 
*NOTE: You are encouraged to file on CD even though you are filing fewer than 100 Forms W-2. If you have more 
than 100 Forms W-2, you are required to file them on CD. You may be charged a penalty if you fail to file when required. 

                                                   SPECIAL INSTRUCTIONS 
•     The City of Battle Creek requires all CD files to contain Record Types: RA, RE, RW, RS, RT AND  RF
•     Additional record types will be ignored  
•     Records should contain data as defined by the 2019 EFW2 specifications. 
•     City of Battle Creek specific information: 
                   RW RECORD                                                                           RS RECORD
Position           Data                            Field Length            Position                    Data                Field Length 
 3                 SSN                                    9                      5                     Local Entity        5 (use MIBCK) 
 12                First Name                             15               309                      Local Wages            11
 27                Middle Initial                         15               320                      Local Withholding      11
 42                Last Name                              20
 88                Address                                22
 110               City                                   22 
 132               State                                  2 
 134               Zip Code                               5
 139               Plus 4                                 4

VIA US MAIL                                        VIA UPS OR OTHER                                 VIA E-MAIL
BATTLE CREEK INCOME TAX                            BATTLE CREEK INCOME TAX                          SEND ASCII TEXT FILES  
P O BOX 1657                                       10 DIVISION ST N                                 OR QUESTIONS TO:   
BATTLE CREEK MI  49016-1657                        BATTLE CREEK MI  49014                           BCIncometax@battlecreekmi.gov

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Local Entity Codes – Use the following entity codes for Michigan cities.

Albion MIALB Highland Park MIHPK Pontiac MIPNT
Battle Creek MIBCK Hudson MIHUD Port Huron MIPHN
Big Rapids MIBRR Ionia MIION Portland MIPOR
Detroit MIDET Jackson MIJAC Saginaw MISAG
Flint MIFLT Lansing MILAS Springfield MISPR
Grand Rapids MIGRR Lapeer MILPR Walker MIWAL
Grayling MIGRA Muskegon MIMKG
Hamtramck MIHAM Muskegon Heights MIMHT

CityTax Proprietary

This is a comma-delimited format. That means that each field is separated by a comma See below
for instructions on creating this file from Microsoft Excel. All text must be in upper case. If leading
zeros on Tax Ids or Zip codes do not show, this is all right.

First Line: Employer

A. CTE Text exactly as shown
B. Employer FEIN or TaxID 9 digits no spaces or punctuation
C. Tax Year 4 digits
D. Employer Name
E. Corporation C if a corporation, blank otherwise
F. Employer Street Address No commas
G. Employer City
H. Employer State 2 characters
I. Employer Zip Code 5 digits (or 6 characters if foreign country)
J. Employer Plus4 4 digits

Remaining Lines: One per Employee

A. CTW Text exactly as shown
B. Employee SSN 9 digits no spaces or punctuation
C. Employee Last Name
D. Employee First Name
E. Employee Middle Name
F. Employee street address No commas
G. Employee City
H. Employee State 2 characters
I. Employee Zip 5 digits (or 6 if foreign country)
J. Employee Plus4 4 digits
K. Federal Wages Box 1
L. Local Entity Code See table above
M. Local Withholding Entered as normal number with decimal point
N. Social Security Wages Box 3
O. Medicare Wages Box 5
P. Local Wages Box 18
Q. Total Deferred Included in Box 12

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How to Create CTP format using Microsoft Excel

Note: All dollar amounts should be entered as normal number with decimal point, such as15100.50

1. Open a new spreadsheet.

2. On the first line, enter the Employer data as specified above, entering one value per column.
The letter shown at the start of each line must match the letter at the top of the column in Excel.
Skip the column if blank. Insure all entries are upper case. To start, enter “CTE” in the first column.

3. For each employee, enter another line, entering CTW in the first column (A) and entering one field
per column.

4. Click on the Save button (or select Save from the file menu). At the bottom is a drop down box for
Save as type. Click on this drop-down and select “CSV (Comma delimited)(*.csv)” then enter a file
name and click save.

5. Copy this file to a compact disc and send to the Income Tax office.

Submitting W2s Electronically
Federal Filing Format – EFW2

Information about the Federal EFW2 format is available on the Social Security Administration website
at: www.ssa.gov/employer Note that the record with local information is not required for filing federally.
The IRS record must be included to provide city information.

CityTax Proprietary Format (CTP)
This is a simple format for a single employer. It may be created using Microsoft Excel. It is a Comma
Delimited format. Details are on a later page.

The following table lists critical fields, with the location in that format

Format Type EFW2 CTP
Local Entity Record RS CTW
Code Start Position 5 12
Length 5 --
Value {{Entity}} {{Entity}}
Local Record RS CTW
Withholding Start Position 320 13
Length 11 --
Local Record RS CTW
Taxable Start Position 309 11
Length 11 --

Updated 11/29/2018

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