Print Reset Charitable Activities Section Form You can now file reports and CT-12F Oregon Department of Justice pay by credit card using our For Foreign Charities online form at For Accounting Periods Beginning in: 100 SW Market Street VOICE (971) 673-1880 Portland, OR 97201-5702 TTY (800) 735-2900 https://justice.oregon.gov/ Email: charitable@doj.state.or.us FAX (971) 673-1882 paymentportal/Account/Login Website: https://www.doj.state.or.us 2023 Line-by-line instructions for completing the annual report form can be found on our website. Section I. General Information 1. Cross Through Incorrect Items and Correct Here: (See instructions for change of name or accounting period.) Registration #: Organization Name: Address: City, State, Zip: Phone: Fax: Amended Email: Report? Period Beginning: / / Period Ending: / / 2. Did a certified public accountant audit your financial records? - If yes, attach a copy of the auditor’s report, financial statements, accompanying notes, schedules, or other documents supplementing the report or financial statements. Yes No 3. Is the organization a party to a contract with a fundraising firm that relates to solicitations in Oregon? If yes, check the type of solicitations: in-person; direct mail; advertising; vending machine; telephone; or other solicitations. Yes No If yes, also write the name of the fundraising firm(s) here: __________________________________________ (If you checked “other solicitations”, attach an explanation.) 4. Has the organization or any of its officers, directors, trustees, or key employees ever signed a voluntary agreement with any government agency or been a party to legal action in any court or administrative agency regarding charitable solicitation, administration, management, or fiduciary practices? If yes, attach explanation of each such agreement or action. See Yes No instructions. 5. During this reporting period, did the organization amend its articles of incorporation, bylaws, or trust documents, OR did the organization receive a determination or revocation letter from the Internal Revenue Service relating to its tax-exempt status? Yes No If yes, attach a copy of the amended document or letter. 6. Is the organization ceasing operations in Oregon and is this the final report? (If yes, see instructions on how to close your Yes No registration.) 7. Provide contact information for the person responsible for retaining the organization’s records. Name Position Phone Mailing Address & Email Address 8. List of Officers, Directors, Trustees and Key Employees – List each person who held one of these positions at any time during the year even if they did not receive compensation. Attach additional sheets if necessary. If an attached IRS form includes substantially the same compensation information, the phrase “See IRS Form” may be entered in lieu of completing this section. (A) Name, mailing address, daytime phone number (B) Title & (C) and email address average weekly Compensation hours devoted to (enter $0 if position position unpaid) Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone: (_ _ _) _ _ _ _ _ _ _ _ _ Email:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone: (_ _ _) _ _ _ _ _ _ _ _ _ Email: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone: (_ _ _) _ _ _ _ _ _ _ _ _ Email: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Form Continued on Reverse Side |
Section II. Fee Calculation 9. Total Oregon Revenue ............................................................................................................. 9. (If Oregon revenue is unknown or cannot be reasonably estimated, write the total revenue from Part I, Line 12 (current year) on Form 990; Line 9 on Form 990-EZ; or Part I, Line 12a on Form 990-PF. If estimated, or if organization claims no Oregon revenue, attach explanation.) Revenue Fee ........................................................................................................................................................................... 10. (See chart below. Minimum fee is $20, even if total revenue is a $0 or negative amount.) The revenue fee is determined by the amount on line 9. 10. Amount on Line 9 Revenue Fee $0 - $24,999 $20 $25,000 - $49,999 $50 $50,000 - $99,999 $90 $100,000 - $249,999 $150 $250,000 - $499,999 $200 $500,000 - $999,999 $300 $1,000,000 or more $400 11. Oregon Net Assets or Fund Balances at the End of the Reporting Period ........................................................................... 11. (If the Oregon amount is unknown, write the total net assets or fund balances from Part I, Line 22 (end of year) on Form 990; Line 21 on Form 990-EZ; or Part III, Line 6 on Form 990-PF.) 12. Oregon Net Fixed Assets Used to Conduct Charitable Activities . 12. (If the Oregon amount is unknown, write $0.) 13. Amount Subject to Net Assets or Fund Balances Fee............................................................... 13. (Line 11 minus line 12. If Line 11 minus Line 12 is less than $50,000, write $0.) 14. Net Assets or Fund Balances Fee ........................................................................................................................................... 14. (Line 13 multiplied by .0001. If the fee is less than $5, enter $0. Not to exceed $2,000. Round cents to the nearest whole dollar.) Are you filing this report late? Yes No .................................................................................................................. 15. (If yes, the late fee is a minimum of $20. You may owe more depending on how late the report is. See Instruction 15 for additional information or contact the 15. Charitable Activities Section at (971) 673-1880 to obtain late fee amount.) 16. Total Amount Due ................................................................................................................................................................... 16. (Add Lines 10, 14, and 15. Make check payable to the Oregon Department of Justice.) 17. Attach a copy of the organization’s federal 990 or other return and all supporting schedules and attachments that were filed with the IRS, except that Form 990 & 990EZ filers do not need to attach a copy of their Schedule B. Also, if the organization did not file with the IRS or filed a 990-N, but had Total Revenue of $50,000 or more, or Net Assets or Fund Balances of $100,000 or more, see the instructions. Such organizations may be required to complete certain IRS forms for Oregon purposes only. If the attached return was not filed with the IRS, then mark any such return as “For Oregon Purposes Only." If your organization files IRS Form 990-N (e-Postcard) please attach a copy if available. Under penalties of perjury, I declare that I am an officer/director of the organization. I have examined this return, including all Please accompanying forms, schedules, and attachments, and to the best of my knowledge and belief, it is true, correct, and complete. Sign ⇒ Here _______________________________________ _____________________ _________________________ Signature of officer Date Title _______________________________________ _______________________________________________________ Officer’s name (printed) Address _______________________________________________________ Phone Paid Preparer’s ⇒ Use Only _______________________________________ _____________________ _________________________ Preparer’s signature Date Phone _______________________________________ _______________________________________________________ Preparer’s name (printed) Address Line-by-line instructions for completing the annual report form can be found at https://www.doj.state.or.us/charitable- activities/annual-reporting-for-charities/file-your-annual-report. If you click the appropriate link for this year’s form, the instructions are included in that document. If you would like us to send a copy of the instructions, please call us at 971-673- 1880 or send an email to charitable@doj.state.or.us. |
Charitable Activities Section, Oregon Department of Justice 2023 Form CT-12F Instructions You can now complete and file reports online at https://justice.oregon.gov/paymentportal/Account/Login than 4 months and 15 days after the end of the organization’s fiscal year. If the due date falls on In the event your request is denied, to avoid a General a weekend or legal holiday, the due date is the late fee, the annual report must be submitted by next business day. the later of the due date or within 10 days after Instructions the organization receives notice of denial of the The Charitable Activities Section does not use requested extension. the postmark date to determine whether an Purpose organization has filed timely. Instead, reports Oregon law charges the Attorney General with must be physically received by the due date to the duty and responsibility to represent the not be considered late. See Instruction 15 Late Record Keeping public’s interest in charitable organizations and Fees. Please retain a copy of this report and all in assets held or received for charitable purposes. supporting documentation for at least five years The Attorney General carries out this after the due date. responsibility by requiring charitable Extensions for Filing organizations to register and file periodic Important Note—An extension request filed financial reports. with the IRS or the Oregon Department of Rounding and Blank Lines Revenue does NOT act as an extension with Round all amounts on the report to the nearest Once submitted, this Form and all attachments the Charitable Activities Section unless a copy whole dollar. Drop amounts under 50 cents and become a part of the public record. Any is submitted to the Charitable Activities increase amounts from 50 to 99 cents to the next interested person may examine or obtain a copy Section by the due date. whole dollar. If the amount is zero write “$0.” of an annual report of a charitable organization by contacting the Charitable Activities Section. An organization may apply for an extension of Do not leave any line blank. Your report may Reports can also be viewed on our website at time to file. Extension requests must be received be treated as incomplete if you leave blank lines. https://justice.oregon.gov/Charities. on or before the due date of the report to avoid a late fee. The maximum available extension period is 180 days. An extension to file is also Important Reminders Who Must File an extension to pay any associated fees. Don’t lose your tax-exempt status. Most tax- All organizations registered with the Charitable Therefore, estimated payments should not be exempt organizations other than churches must Activities Section of the Oregon Department of included with extension requests. file a yearly return with the IRS. Very small Justice must annually file Form CT-12, CT-12F, organizations are required to file IRS Form 990- or CT-12S unless the Attorney General has Please do not submit an incomplete CT-12F if N, also known as the e-Postcard. The IRS is specifically exempted the organization from the you intend to later supplement or amend your required by law to revoke the tax-exempt status reporting requirements. report with a copy of your IRS return. Instead, of any organization that has failed to file a file an extension request so that you can submit a required return for three consecutive years. complete report by the extended due date with a What Form to File copy of the appropriate IRS form attached. Please refer to https://www.irs.gov/charities-and- File Form CT-12 if the organization is either nonprofits for more information about these incorporated, organized, or headquartered in Extensions may be requested through the requirements. Oregon. Department of Justice website at https://justice.oregon.gov/Charities/Extensions. Important information regarding Social File Form CT-12F if the organization is Follow the instructions carefully to ensure that Security numbers (SSNs) –Forms submitted organized and headquartered outside of Oregon. we receive your request. Please contact our to this office become a public record. In The Charitable Activities Section does not office if you have any questions or difficulties order to protect the privacy of named accept multi-state annual report forms in lieu of with your online request. individuals, you should redact any SSNs (if a completed Form CT-12F. used) from copies of any IRS forms You should print and retain a copy of the online submitted. Although we endeavor to redact File Form CT-12S if the organization is a split- Confirmation of Extension Request. You should SSNs from any forms we receive, we request interest trust that holds assets for the benefit of also expect to receive an email regarding your your assistance in safeguarding this both charitable and non-charitable beneficiaries. online request. information by not including it in your submission. If the organization does not fit within any of the You may also submit a written request or a copy above categories, file Form CT-12. of the organization’s federal extension request (IRS Form 8868) so long as the Charitable The form year should match the starting year Activities Section receives the request or copy Online Filing Option of the fiscal period covered by the report. before the due date of the CT-12F report. The The Department has an online filing option if organization’s 4 or 5-digit registration number you would like to complete and file your report should be noted on the top of all extension electronically and pay via credit card. For Due Date requests. If you would like acknowledgement additional information, visit The form, all required attachments and that your extension request has been received, https://www.doj.state.or.us/charitable- schedules, and payment of fees are due in the you should enclose an additional copy of the activities/annual-reporting-for-charities/file- Charitable Activities Section’s office no later request and a self-addressed, stamped envelope. your-annual-report/ |
noted here. If the organization is filing a final How to Contact the report, also see the instructions for line 6 for 5. Amendments to Articles of Charitable Activities closing requirements. Incorporation, Bylaws, or Tax- Section Short Year Report—If the organization is Exempt Status To obtain blank forms, mailed instructions, filing a shortened report due to a change in fiscal Check yes if during the reporting period the technical assistance or information about a year, see the instructions for line 13 for organization amended its articles or bylaws, or if charitable organization, contact the Charitable calculation of prorated Net Assets or Fund the IRS issued a new tax-exempt status ruling for Activities Section or visit our website at: Balances fee. the organization, including revocation. Charitable Activities Section Important Note—Attach copies of Oregon Department of Justice Amended Reports amendments to articles of incorporation bearing 100 SW Market Street If amending previously submitted information the Secretary of State’s file stamp, signed and Portland, OR 97201-5702 for the same accounting period, check the dated copies of amended bylaws, and/or IRS Phone: (971)673-1880 amended report box. Either complete a blank determination letters. TTY: (800)735-2900 form that includes the amended information or Fax: (971)673-1882 provide a copy of the previously submitted form Email: charitable@doj.state.or.us that clearly shows what information is being Final Report Website: https://www.doj.state.or.us amended. Submit any additional fee due with the 6. amended report. Check yes if this is the final report for the organization. Where to File If the foreign organization is dissolving, Send completed forms and corresponding fees to 2. Independent Audit discontinuing solicitations of Oregon residents, the above address. Do not send cash. Check yes if the organization had an no longer receiving other payments from persons independent audit of its financial records in Oregon, or no longer holding assets or performed by a certified public accountant. conducting charitable activities in Oregon and Attach a copy of the auditor’s report, the would like to close its registration file, the Line Instructions financial statements, the accompanying notes, organization must provide written notice to this schedules, or other documents supplementing office in addition to a final report. The notice Section I. the report or financial statements. Do not may be provided through a letter, but the letter submit copies that are professionally bound. If must confirm that the organization does not the audit has not been completed prior to the intend to conduct further solicitations or General Information report due date, please note that and the activities in Oregon, or receive other payments estimated completion date on the CT-12F. from persons in Oregon and holds no assets in the state. 1. Missing or Incorrect Information 3. Fundraising Contracts Organizations are required to file reports The Charitable Activities Section sends a form Check yes if the organization entered into a covering all fiscal periods in which the preprinted with name, address contact contract with a fundraising firm that relates to organization was registered. Accordingly, a information and registration number to all solicitations in Oregon, including in-person, final report must cover the fiscal period in which registered organizations. If the organization is direct mail, advertising, vending machine, the written notice requesting closure of the returning one of these preprinted forms, provide telephone, or other solicitations made in Oregon. registration was received. any missing or corrected information. If the Check the type(s) of campaign to which the organization is completing a blank form, provide contract(s) relates and write the name(s) of the Important Note—Foreign organizations which the requested information in this section. fundraising firm(s) in the space provided. If you intermittently conduct solicitations or charitable checked “other solicitations” as the type of activities in Oregon may wish to remain campaign, attach an explanation. registered during periods of inactivity. Name Changes If applicable, write the organization’s new legal name. Attach a copy of the filed amended Disclosure of Legal Action 7. Who Keeps the Books? 4. articles of incorporation that changed the Indicate the person to be contacted if the organization’s name. Check yes if the organization or any of its officers, directors, trustees or key employees organization’s books need to be accessed for ever signed a voluntary agreement with any information or review. Either a business or Address, Email and Phone government agency, such as a state attorney personal phone number, email, and mailing Number Changes general, secretary of state, or local district address are acceptable. If the person does not attorney, or been a party to legal action in any have an email address, please note that on the If applicable, write the new address where mail court or administrative agency regarding form. for the organization should be directed in the charitable solicitation, administration, future. If applicable, write the new daytime management, or fiduciary practices. This phone number, fax number and email address for includes assurances of voluntary compliance or 8. Officers, Directors, and the organization. discontinuance involving the organization or any Other Key Employees other proceeding in which the organization or List each person who was an officer, director, Accounting Year Changes any current officer, director, trustee, or key trustee, or key employee (defined below) of the If applicable, write the organization’s new or employee is subject to any injunction, order, or organization at any time during the year even if short reporting period. Preprinted forms are pending action relating to the solicitation of they are a volunteer and do not receive any based upon the accounting period we have on contributions, or administration of charitable compensation from the organization. Give the record for the organization. If the organization assets. Attach a written explanation of each daytime phone number and preferred mailing has changed its fiscal year or is filing a final such action or agreement, including the address at which officers, etc., want the report for a period less than 12 months, the agency involved and the allegations. Also, Charitable Activities Section to contact them. shortened period covered by the report must be attach a copy of any agreements or actions that occurred in the current reporting period. |
Use an attachment if there are more persons to of Total Oregon Revenue is known or readily list than there are lines available. available. 10. Revenue Fee Use the total Oregon revenue figure from line 9 A failure to fully complete this part can subject The Charitable Activities Section has adopted to calculate the revenue fee according to the the organization to late fees or civil penalties for the definition for “Total Revenue” used by the following schedule. filing an incomplete form. Internal Revenue Service. If the organization completed an IRS Form for this reporting period, Revenue Fee Schedule Officers include those officers required by the Total Revenue figure should come from the applicable state law, such as president, secretary, line number listed: Amount on Line 9 Revenue Fee or treasurer, and also includes the person(s) • IRS Form 990, Part I, line 12 (current $ 0 - $ 24,999 $ 20 elected or appointed to implement the decisions year) 25,000 - 49,999 50 50,000 - 99,999 90 of the governing body or for supervising the • IRS Form 990-EZ, Part I, line 9 100,000 - 249,999 150 management, administration, or operation of the • IRS Form 990-PF, Part I, line 12a 250,000 - 499,999 200 organization, regardless of title or the amount of 500,000 - 999,999 300 compensation received. The CEO or Executive If the organization was not required to 1,000,000 or more 400 Director is an officer for purposes of this form. complete one of these IRS Forms, or filed an The top financial official may also be an officer IRS Form 990-N, a summary of what constitutes The maximum amount subject to a revenue fee is if they are responsible for managing the Total Revenue is provided within these $1,000,000. The maximum revenue fee is $400. organization’s finances. instructions. A more detailed definition can be The minimum revenue fee is $20, even if total found in the IRS instructions for forms listed revenue is a zero or negative amount. A "key employee" is any person, other than an above. officer, director, or trustee, who has responsibilities over the organization that are “Total Revenue” includes such items as: 11. Oregon Net Assets or similar to those of its officers, directors, or • Contributions, gifts, grants Fund Balances at the End of trustees. If the organization attaches a 990 or • donated real property 990EZ, it may rely on the IRS definition of key the Reporting Period employee in the corresponding IRS instructions • donated thrift items for purposes of this form. • membership dues & assessments Enter the amount of Net Assets or Fund • program service revenue Balances at the end of the reporting period which were held in Oregon. If the organization does not Column (C) • government fees & contracts have a method for identifying or reasonably • interest or dividend income estimating Oregon Net Assets or Fund Balances If an IRS form is attached that includes complete • gross rental income less rental expense at end of year, enter the organization’s total Net and accurate compensation information, the • other investment income Assets or Fund Balances. If the Oregon portion phrase “See IRS Form” may be entered in lieu of • gain or loss on sales of assets other than reported was calculated using a reasonable completing this section. inventory estimate, note on the form that an estimate was • gain or loss from special events & used and identify the method that was used. Otherwise, for each person listed, report the total activities which may include bingo, amount of compensation paid or deferred for raffles, and Monte Carlo events The Charitable Activities Section has adopted payment to a later date, including salary, fees, • gain or loss on sale of inventory the definitions for “Net Assets” and “Fund bonuses, benefits, taxable allowances or • all other sources of revenue. Balances” used by the Internal Revenue Service. reimbursements, the value of noncash If the organization completed one of the compensation, and severance payments. To report contributions received in a form other following IRS forms for this reporting period, than cash, use the market value as of the date of the Net Assets or Fund Balances figure should Enter a zero in column (C) if the person was a the contribution. When market value cannot be come from the line number listed: volunteer and was not paid or did not accrue any readily determined, use an appraised or • IRS Form 990, Part I, line 22 (end of compensation during the reporting year. estimated value. year) • IRS Form 990-EZ, Part I, line 21 The organization may provide an attachment to To determine the amount of any noncash • IRS Form 990-PF, Part III, line 6 explain the entire compensation package for any contribution that is subject to an outstanding person listed in this part, including whether the debt, subtract the debt from the property’s fair If the organization was not required to complete compensation includes the payment of amounts market value in assigning a value to the revenue one of these IRS forms, or filed an IRS Form previously deferred. received. “Fair market value” is the amount a 990-N, a summary of what constitutes Net reasonable person would pay for the item at the Assets or Fund Balances is provided below. A time it was donated to the organization. more detailed definition can be found in the IRS instructions for the forms listed above. Important Note—Do not include the value of Section II. services donated to the organization, or items Net Assets and Fund Balances refer to the such as the free use of materials, equipment, or organization’s assets minus liabilities. Fee Calculation facilities in reporting Total Revenue. “Assets” are items of value to the organization, such as cash, receivables less any allowance for Important Note—If Oregon Revenue is zero, doubtful accounts, inventory, prepaid expenses, 9. Total Oregon Revenue attach an explanation of why Oregon Revenue is investments, land, buildings & equipment less Enter the Total Revenue earned from persons or zero and indicate whether the organization plans any accumulated depreciation if the organization businesses located in Oregon. If the organization to continue operations in Oregon. See the records depreciation. does not have a method for identifying or instructions for line 6 if this is the organization’s reasonably estimating the Oregon portion, enter final report. “Liabilities” are the amount of debts and the organization’s Total Revenue. If the Oregon obligations owed by the organization, such as portion reported was calculated using a accounts payable, accrued expenses, deferred reasonable estimate, note on the Form that an revenue, loans, and mortgages. estimate was used and identify the method that was used. Do not use an estimate if the amount |
Late Fee Schedule 12. Oregon Net Fixed Assets Example #1 line 11 $ 100,000 Fiscal Late Late Late line 12 (25,000) Year Report Report Report Used to Conduct Charitable 75,000 End Received Received Received Activities line 13 $ 75,000 Dates Before Between After This This These Date Enter the amount of the organization’s Net Fixed Example #2 line 11 $ 100,000 Date Dates Assets that were held in Oregon for use in the line 12 (80,000) Late operation of charitable activities at the end of the 20,000 Fee: $20 $50 $100 reporting period. If the organization does not line 13 $ 0 12/31/23 2/1/25 2/1/25- 4/30/25 have a method for identifying Oregon net fixed 4/30/25 assets used to conduct charitable activities, enter Important Note—If the organization is filing 1/31/24 3/1/25 3/1/25 5/31/25 $0. a short report of less than one year due to a 5/31/25 change in accounting periods, the amount 2/28/24 4/1/25 4/1/25- 6/30/25 Important Note—You should not include entered on line 13 should be prorated by the 6/30/25 any cash, bank accounts, stock holdings, number of months covered by the report. To 3/31/24 5/1/25 5/1/25- 7/31/25 7/31/25 investment accounts, or other liquid assets in determine the prorated amount, divide the 4/30/24 6/1/25 6/1/25- 8/31/25 Line 12. Line 12 should only include fixed amount determined above by 12 and multiply by 8/31/25 assets that are used for charitable purposes, such the number of months covered by the short 5/31/24 7/1/25 7/1/25- 9/30/25 as land, buildings, or equipment that are used report. No similar proration should be made if 9/30/25 directly for charitable purposes. the short report is due to the initial or final 6/30/24 8/1/25 8/1/25- 10/31/25 reporting period. 10/31/25 The following instructions provide guidance on 7/31/24 9/1/25 9/1/25- 11/30/25 how to calculate Net Fixed Assets and where the 11/30/25 amount may be located on the organization’s tax 8/31/24 10/1/25 10/1/25- 12/31/25 return. 12/31/25 9/30/24 11/1/25 11/1/25- 1/31/26 1/31/26 The Charitable Activities Section defines “Net 10/31/24 12/1/25 12/1/25- 2/28/26 Fixed Assets” as the organization’s book value 14. Net Assets or Fund 2/28/26 (cost or other basis less accumulated 11/30/24 1/1/26 1/1/26- 3/31/26 depreciation) of all owned land, buildings, or Balances Fee 3/31/26 equipment that are used directly for charitable Multiply the amount subject to a Net Assets or purposes. For example, if the charity owns and Fund Balances fee from line 13 by .0001 and The above late fees apply automatically and operates a museum, the building that houses the enter this figure on line 14. Round to the nearest cannot be waived. The Department has the museum is a net fixed asset. However, whole dollar. If the result is less than $5 enter authority to obtain additional civil penalties undeveloped land, a building owned and used for $0. If the result is more than $2,000 enter against the organization and its officers and rental income, or any other fixed asset used for $2,000. directors or take other administrative action in investment purposes should not be included in connection with the failure to file timely and Line 12. Accordingly, the net fixed assets used complete reports. for charitable purposes on Line 12 may be less than the organization’s total net fixed assets. 16. Total Amount Due If the organization completed one of the following IRS Forms for this reporting period 15. Late Fees Add lines 10, 14 and 15. This is the total amount due. Make check or money order payable to the and all its Net Fixed Assets are held for use in If the report is not filed or the fee is not paid by “Oregon Department of Justice”. Do not send conducting charitable activities, the figure the due date (or the extended due date), an initial cash. Mail payment together with the report to: should come from the line number listed: late fee of $20 will be due. If the report or • IRS Form 990, Part X, line 10c (end of payment remains outstanding more than 13 Charitable Activities Section year) months past the end of the fiscal year covered by Oregon Department of Justice • IRS Form 990-EZ, Part II, line 23B the report, the late fee will increase to $50. If 100 SW Market Street and/or 24B to the extent 24B includes the delinquency is not corrected within 16 Portland, Oregon 97201-5702 equipment or similar assets used for months of the end of the fiscal year covered by charitable programs. the report, the late fee increases to $100. Important Note—Indicate on the check the • IRS Form 990-PF, Part II, line 14b organization’s 4 or 5-digit Oregon Department Please refer to the following late fee schedule: of Justice registration number. The registration If the organization was not required to complete number is located on line 1 of the preprinted one of these IRS Forms, or filed an IRS Form Form CT-12F or can be obtained by contacting 990-N, this figure will need to be calculated the Charitable Activities Section or looking up from the organization’s accounting records, but the charity on our website at the 990/990EZ can be used as worksheets to https://justice.oregon.gov/Charities. determine the amount to report. 17. IRS Forms, Schedules, and Attachments 13. Amount Subject to Net All organizations must attach a complete copy Assets or Fund Balances Fee of all forms, supporting schedules, and Subtract line 12 from line 11. If the result is less attachments filed with the IRS, except than $50,000 enter $0 on line 13. If the result is publicly supported charities are not required more than $20,000,000 enter $20,000,000. to attach Schedule B, Listing of Contributors. Please see the following examples: Even if your organization is not required to file a Form 990, 990-EZ, or 990-PF with the IRS, if |
the organization’s revenues or net assets exceed request your assistance in safeguarding this certain thresholds, it may be required to information by not including it in your complete one of these forms for Oregon submission. purposes to meet the Charitable Activities Section’s filing requirements. Signature Block In general, if your organization’s total revenues To complete the return, an authorized officer are at least $50,000, or its assets are more than must sign in the space provided. For a $100,000, you may be asked to complete a corporation this officer may be the president, 990EZ or 990 for Oregon purposes only. If the vice president, treasurer, chief executive officer, organization has not filed the form with the IRS, executive director, chief financial officer, or it should note on the form that it is for Oregon other corporate officer, such as tax officer. purposes only. Power of Attorney signature is not accepted. Additional instructions are provided below for In the paid preparer’s information section, 990-N filers and for organizations that do not file include the name, daytime phone number, and any type of 990 with the IRS. address of any person who was paid by the organization to complete this report. For 990-N Filers—If your organization does not complete an IRS Form 990 or 990-EZ because it files an IRS form 990-N, the Charitable Activities Section will consider suspending the requirement to file a Form 990 or 990-EZ for Oregon purposes upon request. CT-12F filers that file a 990-N should include a copy of their 990-N to facilitate processing of their reports and to assist in limiting requests for additional information. If the organization files an IRS Form 990-N because its gross receipts are normally $50,000 or less, but its assets are more than $100,000, please contact this office in writing if you would like the Charitable Activities Section to consider suspending the requirement to file an IRS Form 990 or 990-EZ for Oregon purposes. The amount of assets in excess of $100,000 is material to consideration of suspension requests. Please include a balance sheet or similar statement listing your assets to expedite review of your request. For organizations that do not file a 990/990-EZ/990-N with the IRS. Please attach to your CT-12F a copy of your Form 1120 or other return your organization has filed with the IRS for the reporting period. We will contact you if this office determines that a 990-EZ or 990 is required for Oregon purposes. Important Note—Organizations that file Form 990 or 990-EZ with the IRS are not required to attach Schedule B listing of contributors to filings with the Charitable Activities Section. However, if voluntarily submitted, the schedule of contributors may be made available for public inspection. This exclusion does not apply to Form 990-PF filers who must submit their schedule of contributors (Schedule B). Important Note for CPAs/Paid Preparers/Beneficiaries – Forms submitted to this office become a public record. In order to protect the privacy of named individuals, you should redact Social Security Numbers (if used) from the copy of the IRS Form 990/990-EZ/990- PF/5227/1041-A (Schedule K) submitted to this office. Although we endeavor to redact social security numbers from any forms we receive, we |
Contact the Following Agencies for Assistance Charitable Activities Internal Revenue Service Oregon Secretary of State Section Phone: (877)829-5500 Corporation Division Oregon Department of Justice Website: https://www.irs.gov/charities-and- 100 SW Market Street nonprofits Public Service Building Portland, Oregon 97201-5702 255 Capitol Street NE, Suite 151 Phone: (971)673-1880 Salem, OR 97310-1327 TTY: (800)735-2900 Issues Phone: (503)986-2200 Fax: (971)673-1882 • Obtaining federal tax identification Fax: (503)378-4381 Email: charitable@doj.state.or.us number or federal tax-exempt status Website: https://sos.oregon.gov/business/ Website: https://www.doj.state.or.us • Completing federal tax forms Pages/default.aspx Issues Forms Issues • Questions about annual reports for • 990, Return of Organization Exempt • Forming a new corporation charitable organizations-Forms CT-12, From Income Tax • Merging nonprofit corporations CT-12F, and CT-12S • 990-EZ, Short Form - Return of • Dissolving nonprofit corporations • Registration of charitable organizations Organization Exempt From Income Tax • Amending articles of incorporation and trusts • 990-PF, Return of Private Foundation • Obtaining copies of filed articles of • Merging nonprofit organizations • 990-T, Exempt Organization Business incorporation and amendments • Dissolving nonprofit organizations Income Tax Return • Reporting illegal activity by nonprofit • 990-W, Estimated Tax on Unrelated Forms organizations Business Taxable Income for Tax- • Articles of Incorporation • Serving as a board member of a nonprofit Exempt Organizations • Assumed Business Name Registration organization • 1023/1023-EZ, Application for • Articles of Amendment • Information about charitable Recognition of Exemption Under organizations and copies of annual §501(c)(3) • Restated Articles reports • 1024, Application for Recognition of • Articles of Dissolution • Questions about raffles and other Exemption Under §501(a) • Revocation of Dissolution charitable gaming • 1041, U.S. Income Tax Return for • Application of Authority to Transact Estates and Trusts Business • Forms 1041-A, U.S. Information Return - Trust Accumulation of Charitable Amounts Publications • RF-C, Registration Form for Charitable • 1128, Application to Adopt, Change, or • Oregon Business Guide Organizations Retain a Tax Year • RF-T, Registration Form for Trusts • 4720, Return of Certain Excise Taxes on • CT-12, Annual Report Form for Oregon Charities and Other Persons Oregon Department Charities • 5227, Split-Interest Trust Return of Revenue • CT-12F, Annual Report Form for • 5768, Election/Revocation of Election by Foreign Charities an Eligible Section 501(c)(3) Revenue Building • CT-12S, Annual Report Form for Split- Organization to Make Expenditures to 955 Center St. NE Interest Trusts Influence Legislation Salem, OR 97301 • Closing Form • 8822, Change of Address Phone: (503)378-4988 and (800)356-4222 • 8868, Application for Extension of Time Website: https://www.oregon.gov/DOR Publications to File an Exempt Organization Return • • Oregon Wise Giving Guide 8976, Notice of Intent to Operate Under Section 501(c)(4) Issues • A Guide to Non-Profit Board Service in • State taxation and filing requirements Oregon Publications Oregon Revised Statutes • Pub. 526, Charitable Contributions Forms • Chapter #65, Nonprofit Corporations Pub. 538, Accounting Periods and • 20, Oregon Corporation Excise Tax • Methods Return • Chapter #128, Trusts; Charitable • Pub. 557, Tax-Exempt Status for Your • 41, Oregon Fiduciary Income Tax Return Activities Organization • Chapter #130, Uniform Trust Code • Pub. 583, Starting a Business and • Chapter #464, Charitable Gaming State of Oregon Keeping Records • Chapter #646, Trade Practices & • Pub. 598, Tax on Unrelated Business Website: https://www.oregon.gov Antitrust Regulation Income of Exempt Organizations • Pub. 3079, Gaming Publication for Tax- Oregon Administrative Rules Exempt Organizations • Chapter #137-010-0005 et seq. • Pub. 4220, Applying for 501(c)(3) Tax- Exempt Status • Pub. 4221, Compliance Guide for 501(c)(3) Organizations |