Charitable Activities Section, Oregon Department of Justice 2023 Form CT-12F Instructions You can now complete and file reports online at https://justice.oregon.gov/paymentportal/Account/Login than 4 months and 15 days after the end of the organization’s fiscal year. If the due date falls on In the event your request is denied, to avoid a General a weekend or legal holiday, the due date is the late fee, the annual report must be submitted by next business day. the later of the due date or within 10 days after Instructions the organization receives notice of denial of the The Charitable Activities Section does not use requested extension. the postmark date to determine whether an Purpose organization has filed timely. Instead, reports Oregon law charges the Attorney General with must be physically received by the due date to the duty and responsibility to represent the not be considered late. See Instruction 15 Late Record Keeping public’s interest in charitable organizations and Fees. Please retain a copy of this report and all in assets held or received for charitable purposes. supporting documentation for at least five years The Attorney General carries out this after the due date. responsibility by requiring charitable Extensions for Filing organizations to register and file periodic Important Note—An extension request filed financial reports. with the IRS or the Oregon Department of Rounding and Blank Lines Revenue does NOT act as an extension with Round all amounts on the report to the nearest Once submitted, this Form and all attachments the Charitable Activities Section unless a copy whole dollar. Drop amounts under 50 cents and become a part of the public record. Any is submitted to the Charitable Activities increase amounts from 50 to 99 cents to the next interested person may examine or obtain a copy Section by the due date. whole dollar. If the amount is zero write “$0.” of an annual report of a charitable organization by contacting the Charitable Activities Section. An organization may apply for an extension of Do not leave any line blank. Your report may Reports can also be viewed on our website at time to file. Extension requests must be received be treated as incomplete if you leave blank lines. https://justice.oregon.gov/Charities. on or before the due date of the report to avoid a late fee. The maximum available extension period is 180 days. An extension to file is also Important Reminders Who Must File an extension to pay any associated fees. Don’t lose your tax-exempt status. Most tax- All organizations registered with the Charitable Therefore, estimated payments should not be exempt organizations other than churches must Activities Section of the Oregon Department of included with extension requests. file a yearly return with the IRS. Very small Justice must annually file Form CT-12, CT-12F, organizations are required to file IRS Form 990- or CT-12S unless the Attorney General has Please do not submit an incomplete CT-12F if N, also known as the e-Postcard. The IRS is specifically exempted the organization from the you intend to later supplement or amend your required by law to revoke the tax-exempt status reporting requirements. report with a copy of your IRS return. Instead, of any organization that has failed to file a file an extension request so that you can submit a required return for three consecutive years. complete report by the extended due date with a What Form to File copy of the appropriate IRS form attached. Please refer to https://www.irs.gov/charities-and- File Form CT-12 if the organization is either nonprofits for more information about these incorporated, organized, or headquartered in Extensions may be requested through the requirements. Oregon. Department of Justice website at https://justice.oregon.gov/Charities/Extensions. Important information regarding Social File Form CT-12F if the organization is Follow the instructions carefully to ensure that Security numbers (SSNs) –Forms submitted organized and headquartered outside of Oregon. we receive your request. Please contact our to this office become a public record. In The Charitable Activities Section does not office if you have any questions or difficulties order to protect the privacy of named accept multi-state annual report forms in lieu of with your online request. individuals, you should redact any SSNs (if a completed Form CT-12F. used) from copies of any IRS forms You should print and retain a copy of the online submitted. Although we endeavor to redact File Form CT-12S if the organization is a split- Confirmation of Extension Request. You should SSNs from any forms we receive, we request interest trust that holds assets for the benefit of also expect to receive an email regarding your your assistance in safeguarding this both charitable and non-charitable beneficiaries. online request. information by not including it in your submission. If the organization does not fit within any of the You may also submit a written request or a copy above categories, file Form CT-12. of the organization’s federal extension request (IRS Form 8868) so long as the Charitable The form year should match the starting year Activities Section receives the request or copy Online Filing Option of the fiscal period covered by the report. before the due date of the CT-12F report. The The Department has an online filing option if organization’s 4 or 5-digit registration number you would like to complete and file your report should be noted on the top of all extension electronically and pay via credit card. For Due Date requests. If you would like acknowledgement additional information, visit The form, all required attachments and that your extension request has been received, https://www.doj.state.or.us/charitable- schedules, and payment of fees are due in the you should enclose an additional copy of the activities/annual-reporting-for-charities/file- Charitable Activities Section’s office no later request and a self-addressed, stamped envelope. your-annual-report/ |
Use an attachment if there are more persons to of Total Oregon Revenue is known or readily list than there are lines available. available. 10. Revenue Fee Use the total Oregon revenue figure from line 9 A failure to fully complete this part can subject The Charitable Activities Section has adopted to calculate the revenue fee according to the the organization to late fees or civil penalties for the definition for “Total Revenue” used by the following schedule. filing an incomplete form. Internal Revenue Service. If the organization completed an IRS Form for this reporting period, Revenue Fee Schedule Officers include those officers required by the Total Revenue figure should come from the applicable state law, such as president, secretary, line number listed: Amount on Line 9 Revenue Fee or treasurer, and also includes the person(s) • IRS Form 990, Part I, line 12 (current $ 0 - $ 24,999 $ 20 elected or appointed to implement the decisions year) 25,000 - 49,999 50 50,000 - 99,999 90 of the governing body or for supervising the • IRS Form 990-EZ, Part I, line 9 100,000 - 249,999 150 management, administration, or operation of the • IRS Form 990-PF, Part I, line 12a 250,000 - 499,999 200 organization, regardless of title or the amount of 500,000 - 999,999 300 compensation received. The CEO or Executive If the organization was not required to 1,000,000 or more 400 Director is an officer for purposes of this form. complete one of these IRS Forms, or filed an The top financial official may also be an officer IRS Form 990-N, a summary of what constitutes The maximum amount subject to a revenue fee is if they are responsible for managing the Total Revenue is provided within these $1,000,000. The maximum revenue fee is $400. organization’s finances. instructions. A more detailed definition can be The minimum revenue fee is $20, even if total found in the IRS instructions for forms listed revenue is a zero or negative amount. A "key employee" is any person, other than an above. officer, director, or trustee, who has responsibilities over the organization that are “Total Revenue” includes such items as: 11. Oregon Net Assets or similar to those of its officers, directors, or • Contributions, gifts, grants Fund Balances at the End of trustees. If the organization attaches a 990 or • donated real property 990EZ, it may rely on the IRS definition of key the Reporting Period employee in the corresponding IRS instructions • donated thrift items for purposes of this form. • membership dues & assessments Enter the amount of Net Assets or Fund • program service revenue Balances at the end of the reporting period which were held in Oregon. If the organization does not Column (C) • government fees & contracts have a method for identifying or reasonably • interest or dividend income estimating Oregon Net Assets or Fund Balances If an IRS form is attached that includes complete • gross rental income less rental expense at end of year, enter the organization’s total Net and accurate compensation information, the • other investment income Assets or Fund Balances. If the Oregon portion phrase “See IRS Form” may be entered in lieu of • gain or loss on sales of assets other than reported was calculated using a reasonable completing this section. inventory estimate, note on the form that an estimate was • gain or loss from special events & used and identify the method that was used. Otherwise, for each person listed, report the total activities which may include bingo, amount of compensation paid or deferred for raffles, and Monte Carlo events The Charitable Activities Section has adopted payment to a later date, including salary, fees, • gain or loss on sale of inventory the definitions for “Net Assets” and “Fund bonuses, benefits, taxable allowances or • all other sources of revenue. Balances” used by the Internal Revenue Service. reimbursements, the value of noncash If the organization completed one of the compensation, and severance payments. To report contributions received in a form other following IRS forms for this reporting period, than cash, use the market value as of the date of the Net Assets or Fund Balances figure should Enter a zero in column (C) if the person was a the contribution. When market value cannot be come from the line number listed: volunteer and was not paid or did not accrue any readily determined, use an appraised or • IRS Form 990, Part I, line 22 (end of compensation during the reporting year. estimated value. year) • IRS Form 990-EZ, Part I, line 21 The organization may provide an attachment to To determine the amount of any noncash • IRS Form 990-PF, Part III, line 6 explain the entire compensation package for any contribution that is subject to an outstanding person listed in this part, including whether the debt, subtract the debt from the property’s fair If the organization was not required to complete compensation includes the payment of amounts market value in assigning a value to the revenue one of these IRS forms, or filed an IRS Form previously deferred. received. “Fair market value” is the amount a 990-N, a summary of what constitutes Net reasonable person would pay for the item at the Assets or Fund Balances is provided below. A time it was donated to the organization. more detailed definition can be found in the IRS instructions for the forms listed above. Important Note—Do not include the value of Section II. services donated to the organization, or items Net Assets and Fund Balances refer to the such as the free use of materials, equipment, or organization’s assets minus liabilities. Fee Calculation facilities in reporting Total Revenue. “Assets” are items of value to the organization, such as cash, receivables less any allowance for Important Note—If Oregon Revenue is zero, doubtful accounts, inventory, prepaid expenses, 9. Total Oregon Revenue attach an explanation of why Oregon Revenue is investments, land, buildings & equipment less Enter the Total Revenue earned from persons or zero and indicate whether the organization plans any accumulated depreciation if the organization businesses located in Oregon. If the organization to continue operations in Oregon. See the records depreciation. does not have a method for identifying or instructions for line 6 if this is the organization’s reasonably estimating the Oregon portion, enter final report. “Liabilities” are the amount of debts and the organization’s Total Revenue. If the Oregon obligations owed by the organization, such as portion reported was calculated using a accounts payable, accrued expenses, deferred reasonable estimate, note on the Form that an revenue, loans, and mortgages. estimate was used and identify the method that was used. Do not use an estimate if the amount |
Late Fee Schedule 12. Oregon Net Fixed Assets Example #1 line 11 $ 100,000 Fiscal Late Late Late line 12 (25,000) Year Report Report Report Used to Conduct Charitable 75,000 End Received Received Received Activities line 13 $ 75,000 Dates Before Between After This This These Date Enter the amount of the organization’s Net Fixed Example #2 line 11 $ 100,000 Date Dates Assets that were held in Oregon for use in the line 12 (80,000) Late operation of charitable activities at the end of the 20,000 Fee: $20 $50 $100 reporting period. If the organization does not line 13 $ 0 12/31/23 2/1/25 2/1/25- 4/30/25 have a method for identifying Oregon net fixed 4/30/25 assets used to conduct charitable activities, enter Important Note—If the organization is filing 1/31/24 3/1/25 3/1/25 5/31/25 $0. a short report of less than one year due to a 5/31/25 change in accounting periods, the amount 2/28/24 4/1/25 4/1/25- 6/30/25 Important Note—You should not include entered on line 13 should be prorated by the 6/30/25 any cash, bank accounts, stock holdings, number of months covered by the report. To 3/31/24 5/1/25 5/1/25- 7/31/25 7/31/25 investment accounts, or other liquid assets in determine the prorated amount, divide the 4/30/24 6/1/25 6/1/25- 8/31/25 Line 12. Line 12 should only include fixed amount determined above by 12 and multiply by 8/31/25 assets that are used for charitable purposes, such the number of months covered by the short 5/31/24 7/1/25 7/1/25- 9/30/25 as land, buildings, or equipment that are used report. No similar proration should be made if 9/30/25 directly for charitable purposes. the short report is due to the initial or final 6/30/24 8/1/25 8/1/25- 10/31/25 reporting period. 10/31/25 The following instructions provide guidance on 7/31/24 9/1/25 9/1/25- 11/30/25 how to calculate Net Fixed Assets and where the 11/30/25 amount may be located on the organization’s tax 8/31/24 10/1/25 10/1/25- 12/31/25 return. 12/31/25 9/30/24 11/1/25 11/1/25- 1/31/26 1/31/26 The Charitable Activities Section defines “Net 10/31/24 12/1/25 12/1/25- 2/28/26 Fixed Assets” as the organization’s book value 14. Net Assets or Fund 2/28/26 (cost or other basis less accumulated 11/30/24 1/1/26 1/1/26- 3/31/26 depreciation) of all owned land, buildings, or Balances Fee 3/31/26 equipment that are used directly for charitable Multiply the amount subject to a Net Assets or purposes. For example, if the charity owns and Fund Balances fee from line 13 by .0001 and The above late fees apply automatically and operates a museum, the building that houses the enter this figure on line 14. Round to the nearest cannot be waived. The Department has the museum is a net fixed asset. However, whole dollar. If the result is less than $5 enter authority to obtain additional civil penalties undeveloped land, a building owned and used for $0. If the result is more than $2,000 enter against the organization and its officers and rental income, or any other fixed asset used for $2,000. directors or take other administrative action in investment purposes should not be included in connection with the failure to file timely and Line 12. Accordingly, the net fixed assets used complete reports. for charitable purposes on Line 12 may be less than the organization’s total net fixed assets. 16. Total Amount Due If the organization completed one of the following IRS Forms for this reporting period 15. Late Fees Add lines 10, 14 and 15. This is the total amount due. Make check or money order payable to the and all its Net Fixed Assets are held for use in If the report is not filed or the fee is not paid by “Oregon Department of Justice”. Do not send conducting charitable activities, the figure the due date (or the extended due date), an initial cash. Mail payment together with the report to: should come from the line number listed: late fee of $20 will be due. If the report or • IRS Form 990, Part X, line 10c (end of payment remains outstanding more than 13 Charitable Activities Section year) months past the end of the fiscal year covered by Oregon Department of Justice • IRS Form 990-EZ, Part II, line 23B the report, the late fee will increase to $50. If 100 SW Market Street and/or 24B to the extent 24B includes the delinquency is not corrected within 16 Portland, Oregon 97201-5702 equipment or similar assets used for months of the end of the fiscal year covered by charitable programs. the report, the late fee increases to $100. Important Note—Indicate on the check the • IRS Form 990-PF, Part II, line 14b organization’s 4 or 5-digit Oregon Department Please refer to the following late fee schedule: of Justice registration number. The registration If the organization was not required to complete number is located on line 1 of the preprinted one of these IRS Forms, or filed an IRS Form Form CT-12F or can be obtained by contacting 990-N, this figure will need to be calculated the Charitable Activities Section or looking up from the organization’s accounting records, but the charity on our website at the 990/990EZ can be used as worksheets to https://justice.oregon.gov/Charities. determine the amount to report. 17. IRS Forms, Schedules, and Attachments 13. Amount Subject to Net All organizations must attach a complete copy Assets or Fund Balances Fee of all forms, supporting schedules, and Subtract line 12 from line 11. If the result is less attachments filed with the IRS, except than $50,000 enter $0 on line 13. If the result is publicly supported charities are not required more than $20,000,000 enter $20,000,000. to attach Schedule B, Listing of Contributors. Please see the following examples: Even if your organization is not required to file a Form 990, 990-EZ, or 990-PF with the IRS, if |
the organization’s revenues or net assets exceed request your assistance in safeguarding this certain thresholds, it may be required to information by not including it in your complete one of these forms for Oregon submission. purposes to meet the Charitable Activities Section’s filing requirements. Signature Block In general, if your organization’s total revenues To complete the return, an authorized officer are at least $50,000, or its assets are more than must sign in the space provided. For a $100,000, you may be asked to complete a corporation this officer may be the president, 990EZ or 990 for Oregon purposes only. If the vice president, treasurer, chief executive officer, organization has not filed the form with the IRS, executive director, chief financial officer, or it should note on the form that it is for Oregon other corporate officer, such as tax officer. purposes only. Power of Attorney signature is not accepted. Additional instructions are provided below for In the paid preparer’s information section, 990-N filers and for organizations that do not file include the name, daytime phone number, and any type of 990 with the IRS. address of any person who was paid by the organization to complete this report. For 990-N Filers—If your organization does not complete an IRS Form 990 or 990-EZ because it files an IRS form 990-N, the Charitable Activities Section will consider suspending the requirement to file a Form 990 or 990-EZ for Oregon purposes upon request. CT-12F filers that file a 990-N should include a copy of their 990-N to facilitate processing of their reports and to assist in limiting requests for additional information. If the organization files an IRS Form 990-N because its gross receipts are normally $50,000 or less, but its assets are more than $100,000, please contact this office in writing if you would like the Charitable Activities Section to consider suspending the requirement to file an IRS Form 990 or 990-EZ for Oregon purposes. The amount of assets in excess of $100,000 is material to consideration of suspension requests. Please include a balance sheet or similar statement listing your assets to expedite review of your request. For organizations that do not file a 990/990-EZ/990-N with the IRS. Please attach to your CT-12F a copy of your Form 1120 or other return your organization has filed with the IRS for the reporting period. We will contact you if this office determines that a 990-EZ or 990 is required for Oregon purposes. Important Note—Organizations that file Form 990 or 990-EZ with the IRS are not required to attach Schedule B listing of contributors to filings with the Charitable Activities Section. However, if voluntarily submitted, the schedule of contributors may be made available for public inspection. This exclusion does not apply to Form 990-PF filers who must submit their schedule of contributors (Schedule B). Important Note for CPAs/Paid Preparers/Beneficiaries – Forms submitted to this office become a public record. In order to protect the privacy of named individuals, you should redact Social Security Numbers (if used) from the copy of the IRS Form 990/990-EZ/990- PF/5227/1041-A (Schedule K) submitted to this office. Although we endeavor to redact social security numbers from any forms we receive, we |