Department of Taxation and Finance New York State and Local Sales and Use Tax ST-120.1 (5/24) Contractor Exempt Purchase Certificate To be used only by contractors who are registered with the Tax Department for sales tax purposes. To vendors: You must collect tax on any sale of taxable property or services unless the contractor gives you a properly completed exempt purchase certificate not later than 90 days after the property is sold or service is rendered. In addition, you must keep the certificate for at least three years, as explained in the instructions. This form cannot be used to purchase motor fuel or diesel motor fuel exempt from tax. To contractors and vendors: Read the instructions on pages 3 and 4 carefully before completing or accepting this certificate. Name of seller Name of purchasing contractor Street address Street address City State ZIP code City State ZIP code 1. I have been issued a New York State Certificate of Authority, , to collect (enter your sales tax identification number) New York State and local sales and use tax, and that certificate has not expired or been suspended or revoked. 2. The tangible personal property or service being purchased will be used on the following project: located at for and with pursuant to prime contract dated . 3. These purchases are exempt from sales and use tax because: (Mark an Xin the appropriate box; for further explanation, see items A through S in the instructions on pages 3 and 4.) A. The tangible personal property will be used in the C. The tangible personal property will be used: above project to create a building or structure or • in an Internet data center when the property to improve real property or to maintain, service, is to be incorporated as part of a capital or repair a building, structure, or real property, improvement; or owned by an organization exempt under Tax Law section 1116(a). (For example,New York State • directly and predominantly in connection government entities, United States governmental with telecommunications services for sale or entities, United Nations and any international Internet access services for sale; or organization of which the United States is • directly and predominantly by a television or a member, certain posts or organizations of radio broadcaster in connection with producing or past or present members of the armed forces, transmitting live or recorded programs. and certain nonprofit organizations and Indian nations or tribes that have received New York D. The tangible personal property, including State sales tax exempt organization status.) production machinery and equipment, is for The tangible personal property will become installation in the above project and will remain an integral component part of such building, tangible personal property after installation. structure, or real property. E. The tangible personal property will become an integral component part of a building, structure, B. The tangible personal property is production or real property, used predominantly (more than machinery and equipment, and it will be 50%) either in the production phase of farming or incorporated into real property. in a commercial horse boarding operation, or in both. Note: This certificate is not valid unless the purchaser completes the certification on page 2. |
Page 2 of 4 ST-120.1 (5/24) F. The machinery or equipment will be used directly K. The tangible personal property will be used in and predominantly to control, prevent, or abate a project for an exempt Housing Development pollution or contaminants from manufacturing or Fund Corporation (HDFC). industrial facilities. L. The tangible personal property is residential G. The tangible personal property is residential or energy storage systems equipment. See commercial solar energy systems equipment. instructions. (Note: Item G purchases are exempt from the 4% New York State tax rate and from the M. The services are for the project described ⅜% MCTD rate. Item G purchases may be in line 2 on page 1 and will be resold. (This exempt from local taxes. See instructions.) includes trash removal services in connection with repair services to real property.) H. The tangible personal property will be used directly and exclusively in adding to, altering, or N. The services are to install, maintain, service, improving a qualifying tenant’s leased premises or repair tangible personal property used in an for use as commercial office space in Eligible Internet data center, for telecommunication or Area A or B as described in TSB‑M‑05(12)S, Internet access services, or for radio or television Sales and Use Tax Exemptions on Certain broadcast production or transmission. Purchases of Tangible Personal Property O. The services are to install, maintain, service, and Services for Leased Commercial Office or repair tangible personal property that will be Space in Lower Manhattan, provided that the used predominantly either in farm production or tangible personal property becomes an integral in a commercial horse boarding operation, or in component part of the building in which the both provided such tangible personal property leased premises are located, and where such will become an integral component part of such property is purchased during the first year of the structure, building, or real property. qualifying tenant’s lease and delivered to the leased premises no later than 90 days after the P. The services are to install residential or end of that first year. commercial solar energy systems equipment. I.The tangible personal property is machinery Q. The services are to install tangible personal or equipment used directly and predominantly property purchased during the first year of the in loading, unloading, and handling cargo at a qualifying tenant’s lease and delivered to the qualified marine terminal facility in New York City. leased premises no later than 90 days after This exemption does not apply to the local tax in the end of that first year, that will be used New York City. directly and exclusively in adding to, altering, or improving a qualifying tenant’s leased premises J. The tangible personal property is commercial for use as commercial office space in Eligible fuel cell systems equipment. (Note: Item J Area A or B as described in TSB‑M‑05(12)S. purchases are exempt from the 4% New York State tax rate and from the ⅜% MCTD rate. R. The services are to install or maintain Item J purchases may be exempt from local commercial fuel cell systems equipment. taxes. See instructions.) S. The services are to install residential energy storage systems equipment. Caution: Contractors may not use this certificate to purchase services tax exempt unless the services are resold to customers in connection with a project. Construction equipment, tools, and supplies purchased or rented for use in completing a project but that do not become part of the finished project may not be purchased exempt from tax through the use of this certificate. Certification: I certify that the above statements are true, complete, and correct, and that no material information has been omitted. I make these statements and issue this exemption certificate with the knowledge that this document provides evidence that state and local sales or use taxes do not apply to a transaction or transactions for which I tendered this document and that willfully issuing this document with the intent to evade any such tax may constitute a felony or other crime under New York State Law, punishable by a substantial fine and a possible jail sentence. I understand that this document is required to be filed with, and delivered to, the vendor as agent for the Tax Department for the purposes of Tax Law section 1838 and is deemed a document required to be filed with the Tax Department for the purpose of prosecution of offenses. I also understand that the Tax Department is authorized to investigate the validity of tax exclusions or exemptions claimed and the accuracy of any information entered on this document. Type or print name and title of owner, partner, or authorized person of purchasing contractor Signature of owner, partner, or authorized person of purchasing contractor Date prepared Substantial penalties will result from misuse of this certificate. |
ST-120.1 (5/24) Page 3 of 4 Instructions To the purchasing contractor personal property used by a broadcaster directly and predominantly to transmit live or recorded programs. Only a contractor who has a valid Certificate of Authority (Examples of exempt machinery and equipment include issued by the Tax Department may use this exempt purchase amplifiers, transmitters, and antennas.) certificate. The contractor must present a properly completed certificate to the vendor to purchase tangible personal property, D. Installed or placed in the project in such a way that it or to a subcontractor to purchase services tax exempt. This remains tangible personal property after installation. The certificate is not valid unless all entries have been completed. contractor must collect tax from its customer when selling such tangible personal property or related services to the The contractor may use this certificate to claim an exemption customer, unless the customer gives the contractor an from sales or use tax on tangible personal property or services appropriate and properly completed exemption certificate. that will be used in the manner specified in items A through S below. The contractor may not use this certificate to purchase E. Going to become an integral component part of a structure, tangible personal property or services tax exempt on the basis building, or real property used predominantly (more than that Form ST-124, Certificate of Capital Improvement, has been 50%) either in the production phase of farming or in a furnished by the project owner to the contractor. commercial horse boarding operation, or in both, for which the customer has provided the contractor a completed The contractor must use a separate Form ST‑120.1, Contractor Form ST-125, Farmer’s and Commercial Horse Boarding Exempt Purchase Certificate, for each project. Operator’s Exemption Certificate. Purchase orders showing an exemption from the sales or use Machinery or equipment used directly and predominantly tax based on this certificate must contain the address of the F. to control, prevent, or abate pollution or contaminants from project where the property will be used, as well as the name and manufacturing or industrial facilities. address of the project owners (see page 1 of this form). Invoices and sales or delivery slips must also contain this information G. Residential or commercial solar energy systems equipment. (name and address of the project for which the exempt Residential solar energy systems equipment means an purchases will be used or where the exempt services will be arrangement or combination of components installed in a rendered, as shown on page 1 of this form). residence that utilizes solar radiation to produce energy designed to provide heating, cooling, hot water, and/or Use of the certificate electricity. Commercial solar energy systems equipment Note: Unless otherwise stated, the customer must furnish the means an arrangement or combination of components contractor a properly completed Form ST-121, Exempt Use installed upon nonresidential premises that utilize solar Certificate. radiation to produce energy designed to provide heating, cooling, hot water, or electricity. The exemption is allowed This certificate may be used by a contractor to claim exemption on the 4% New York State tax rate and where applicable, from tax only on purchases of tangible personal property the ⅜% MCTD rate. The exemption does not apply to local that is: taxes unless the locality specifically enacts the exemption. A. Incorporated into real property under the terms of a contract The customer must furnish the contractor a completed entered into with an exempt organization that has furnished Form ST-121 by completing the box marked Other (U.). the contractor with a copy of Form ST‑119.1, Exempt For the definition of residence and for an exception relating Organization Exempt Purchase Certificate, governmental to recreational equipment used for storage, as well as for purchase order, or voucher. other pertinent information, see TSB‑M‑05(11)S, Sales and Use Tax Exemption for Residential Solar Energy Systems B. Production machinery or equipment that will be incorporated Equipment. For the definition of nonresidential premises, into real property. as well as other pertinent information, see TSB‑M‑12(14)S, C. Used in one of the following situations: Sales and Use Tax Exemption for the Sales and Installation of Commercial Solar Energy Systems Equipment. • Machinery, equipment, and other tangible personal property related to providing website services for sale to H. Delivered and used directly and exclusively in adding to, be installed in an Internet data center when the property altering, or improving a qualifying tenant’s leased premises is to be incorporated as part of a capital improvement. for use as commercial office space in Eligible Area A or The customer must furnish the contractor a completed B as described in TSB‑M‑05(12)S, Sales and Use Tax Form ST-121.5, Exempt Use Certificate for Operators of Exemptions on Certain Purchases of Tangible Personal Internet Data Centers (Web Hosting). Property and Services for Leased Commercial Office Space • Used directly and predominantly in the receiving, in Lower Manhattan, provided that the tangible personal initiating, amplifying, processing, transmitting, property becomes an integral component part of the building re-transmitting, switching, or monitoring of switching of in which the leased premises are located, and where such telecommunications services for sale, or Internet access property is purchased within the first year of the qualifying service for sale. tenant’s lease. • Machinery, equipment, and other tangible personal I. Machinery and equipment used at qualified marine terminal property (including parts, tools, and supplies) used by a facilities located in New York City. The machinery and television or radio broadcaster directly and predominantly equipment must be used directly and predominantly in in the production and post-production of live or recorded loading, unloading, and handling cargo at marine terminal programs used by a broadcaster predominantly for facilities located in New York City that handled more than broadcasting by the broadcaster either over -the- air or 350,000 twenty foot equivalent units (TEUs) in 2003. For for transmission through a cable television or direct purposes of this exemption, the term TEU means a unit of broadcast satellite system. (Examples of exempt volume equivalent to the volume of a twenty-foot container. machinery and equipment include cameras, lights, sets, This exemption does not apply to the local tax in New York costumes, and sound equipment.) This exemption also City. includes machinery, equipment, and other tangible |
Page 4 of 4 ST-120.1 (5/24) J. Commercial fuel cell systems equipment. Commercial R. Installing or maintaining commercial fuel cell systems fuel cell systems equipment means an electric generating equipment (described in item J above). arrangement or combination of components that is installed upon nonresidential premises and utilizes solid S. Installing residential energy storage systems equipment oxide, molten carbonate, a proton exchange membrane, (described in item L above). phosphoric acid, or a linear generator to provide heating, cooling, hot water, or electricity. The exemption is allowed Misuse of this certificate on the 4% New York State tax rate and the ⅜% MCTD Misuse of this exemption certificate may subject you to serious rate, if applicable. The exemption does not apply to local civil and criminal sanctions in addition to the payment of any tax taxes unless the locality specifically enacts the exemption. and interest due. These include: The customer must furnish the contractor a completed Form ST-121 by completing the box marked Other (U.). See • a penalty equal to 100% of the tax due; TSB‑M‑16(3)S, Sales and Use Tax Exemptions Related • a $50 penalty for each fraudulent exemption certificate issued; to Commercial Fuel Cell Systems Equipment, for more • criminal felony prosecution, punishable by a substantial fine information. and a possible jail sentence; and K. For use in a project for an exempt HDFC that has furnished • revocation of your Certificate of Authority, if you are the contractor with a copy of the exemption letter issued to required to be registered as a vendor. See TSB‑M‑09(17)S, them by the Tax Department. Amendments that Encourage Compliance with the Tax Law and Enhance the Tax Department’s Enforcement Ability, for L. Residential energy storage systems equipment. Residential more information. energy storage systems equipment means an arrangement or combination of components installed in a residence that stores electricity for use at a later time to provide To the seller heating, cooling, hot water, or electricity. The exemption When making purchases that qualify for exemption from sales is for the state, local, and MCTD sales and use tax rates. and use tax, the contractor must provide you with this exemption The customer must furnish the contractor a completed certificate with all entries completed to establish the right to the Form ST-121 by completing the box marked Other (U.). exemption. See TSB‑M‑24(1)S, Sales and Use Tax Exemption for As a New York State registered vendor, you may accept an Residential Energy Storage Systems Equipment, for more exemption certificate in lieu of collecting tax and be protected information. from liability for the tax if the certificate is valid. The certificate This certificate may also be used by a contractor to claim will be considered valid if it is: exemption from tax on the following services: • accepted in good faith; M. Installing tangible personal property, including production • in your possession within 90 days of the transaction; and machinery and equipment, that does not become a part of properly completed (all required entries were made). the real property upon installation. • An exemption certificate is accepted in good faith when you Repairing real property, when the services are for the have no knowledge that the exemption certificate is false or is project named on page 1 of this form and will be resold. fraudulently given, and you exercise reasonable ordinary due Trash removal services rendered in connection with repair care. If you do not receive a properly completed certificate within services to real property, if the trash removal services will be 90 days after the delivery of the property or service, you will resold. share with the purchaser the burden of proving the sale was exempt. Note: Purchases of services for resale can occur between prime contractors and subcontractors or between two Failure to collect sales or use tax, as a result of accepting subcontractors. The retail seller of the services, generally an improperly completed exemption certificate or receiving the prime contractor, must charge and collect tax on the the certificate more than 90 days after the sale, will make contract price, unless the project owner gives the retail you personally liable for the tax plus any penalty and interest seller of the service a properly completed exemption charges due. certificate. You must maintain a method of associating an invoice (or N. Installing, maintaining, servicing, or repairing tangible other source document) for an exempt sale with the exemption personal property used for Web hosting, telecommunication certificate you have on file from the purchaser. You must also or Internet access services, or by a broadcaster (described keep this certificate at least three years after the due date of in item C on page 3). your sales tax return to which it relates, or the date the return was filed, if later. O. Installing, maintaining, servicing, or repairing tangible personal property that will be used predominantly either in farm production or in a commercial horse boarding operation, or in both (described in item E on page 3). Need help? P. Installing qualifying residential or commercial solar energy Visit our website at www.tax.ny.gov systems equipment (described in item G on page 3). • get information and manage your taxes online Q. Installing tangible personal property delivered to and • check for new online services and features used directly and exclusively in adding to, altering, or improving a qualifying tenant’s leased premises for use as Telephone assistance: 518‑485‑9863 commercial office space in Eligible Area A or B as described in TSB‑M‑05(12)S, provided that the tangible personal To order forms and publications: 518‑457‑5431 property becomes an integral component part of the building Text Telephone (TTY) or TDD Dial 7‑1‑1 for the in which the leased premises are located. equipment users New York Relay Service |