- 3 -
|
Publication 72 (3/16) Page 3 of 9
• must create a separate check or money order for each liability as follows (current process only accepts checks or money orders):
o The UI liability payment for all employers reported on the upload must equal the amount displayed in the Total UI box on
Form NYS-45-V; and
o the WT liability payment for all employers reported on the upload must equal the amount displayed in the Total WT box on
Form NYS-45-V.
o If the liability amount due for one UI or WT payment exceeds $99,999,999.99, you will need to submit multiple checks or
money orders that total the amount due for that liability. NYS cannot process any one check or money order for an
amount greater than $99,999,999.99.
o The check(s) or money order(s) and the payment voucher must be sent in together for your file to be processed.
• must write the upload confirmation number and NYS Employment Contributions and Taxes on the checks or money orders
and mail them with your Form NYS-45-V payment voucher*, postmarked on or before the due date, to:
NYS TAX DEPARTMENT
RPC-NYS-45-V UPLOAD PAYMENT
PO BOX 15148
ALBANY NY 12212-5148
If using a private delivery service, send to: NYS Tax Department, RPC-NYS-45-V Upload Payment, 90 Cohoes Ave,
Green Island NY 12183
* Do not send any other returns, correspondence, or payments to this address. The amount of the check or money order must
match the payment voucher.
Section 6 - Technical specifications
All data records must have a fixed length of 200 bytes.
Deviations from the prescribed record formats are not acceptable.
Field values that are alphanumeric (such as name and address) must be left-justified, filled with blanks, and not have any special
characters.
Field values that are numeric must be right-justified and zero-filled with implied decimal (if applicable). Data must be recorded in
uppercase letters only.
File name must conform to Windows file naming convention, have no spaces, and end in .RPT
File must be created in a text-based application using ANSI encoding.
Caution! Importing, copying, or converting file data from one format to another may cause file failures.
Section 7 - File formats
A. Record name: header record (record “1”) All data records must have a fixed length of 200 bytes.
Position Element name Length Remarks Field edits
1 Header identifier 1 Symbol used to identify the record must equal 1;
as the header (1) the header record must be the
first record in the filing and can
only appear once in the filing
2–4 Agent identification 3 Three-digit number, preassigned by the must be 3 numeric
number Labor Department
5–34 Agent legal business 30 Thirty-character legal business required field, left justify; blank fill
name name, identifying the reporting agent
- only specific characters allowed;
see Table F
35–40 Date upload is prepared 6 In the format of MMDDYY where MMDDYY
MM = month, DD = day, YY = year
41 Withholding tax 1 B if both UI and WT information only valid characters are B, W, or
identifier included on upload, or U
W if only withholding tax information
included on upload, or
U if only UI information included on
upload
42–200 Blank 159
|