PDF document

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Specifications for Business Vouchers (9/1/23)
Ink Color:                                                         Minnesota Tax ID:                                              Scan Line:
Black 100%                                                         •  Must be seven digits                                        •   Must be 66 digits
                                                                   •   Colon required after title: 2 in. from right edge          •  Courier or Courier New 12pt
Voucher Size:                                                      •   Last digit: 1/2 in. from right edge                        •   Starts: 7 3/4 in. from right edge
8 1/2 in. wide x 3 2/3 in. high                                    •   Baseline: 2 in. from bottom                                •   Baseline: 1/2 in. from bottom
Font:                                                              Federal ID:                                                    •  See additional scan line specs
Calibri 10pt (or similar sans-serif) unless otherwise indicated.   •  Must be nine digits                                         Graphics:
Copy example exactly.                                              •   Colon required after title: 2 in. from right edge          Graphics available from our website at www.revenue.state.mn.us.
Voucher Payment Type Title:                                        •   Last digit: 1/2 in. from right edge
•  Calibri 12pt bold                                               •   Baseline: 1 3/4 in. from bottom                            Send samples to:
•  See table on page 2 for voucher types                           Tax-Year End:                                                  Email (PDF): Efile.FormApproval@state.mn.us
Your 4-Digit Vendor ID:                                            •  Must be 6 digits                                            Mail: Minnesota Department of Revenue
•   Last digit: 3 1/2 in. from right edge                          •   Colon required after title: 2 in. from right edge                   Tax Operations - Form Approval 
•   Baseline: 3 in. from bottom                                    • Calendar or fiscal year end (mmddyy)                                  Mail Station 4100 
                                                                   •   Last digit: 1/2 in. from right edge                                 600 N. Robert St.
Preparer Tax Identification Number:                                •   Baseline: 1 1/2 in. from bottom                                     St. Paul, MN 55146-4100
•  Must be nine digits (may have leading character)
•  Colon required after title: 2 in. from right edge               Amount of Check:
•   Last digit: 1/2 in. from right edge                            •  Courier or Courier New 12pt
•   Baseline: 2 1/2 in. from bottom                                •   Colon required after title: 2 in. from right edge
                                                                   •   Last cents field: 1/2 in. from right edge with one space 
                                                                     separating cents from dollars
                                                                   •   Baseline: 1 in. from bottom
                                                                   •   No commas or decimals

                                                                                  Cut carefully along this line to detach.
                                                                  Your check authorizes us to make a one-time electronic fund transfer from your account.                                3 1/4 in.

                                                                                                           1234                                                                          3 in.

                                                                                                                                 Preparer Tax
                        Voucher Title                                                                                    Identification Number:            P23456789                     2 1/2 in.
                        TAXPAYER NAME
                                                                                                                                Minnesota Tax ID 
                        CONTACT NAME AND PHONE
                                                                                                                                  (required):                3456789                     2 in.
                        ADDRESS                                                                                           
                                                                                                                                  Federal ID:
                        CITY, STATE ZIP CODE                                                                                                               987654321                     1 3/4 in.
                                                                                                                                 Tax-Year End:               mmddyy                      1 1/2 in.
                        Make check payable to: 
                        Minnesota Revenue                                                                                                                  
                        Voucher type address                                                                 Amount of Check:                              00000000 00                   1 in.

                                                                  SAMPLE                                                                                                                 1/2 in.
                                010020000000000000000012312300000034567891000000000000000000001234

               8 in.   7 3/4 in.                                                        4 1/2 in.          3 1/2 in.                 2 in.                       3/4 in. 1/2 in.        0

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Business Voucher Types

The table below lists all Business Tax voucher types with fields that are specific to the voucher type. Any fields not listed on this table remain constant for all business vouchers.

Voucher Title Voucher Mailing Address Scan Line Tax Type Scan Line Extension
Corporation Estimated Tax Payment Mail Station 1275, St. Paul, MN 55146-1275 010 00
Corporation Return Payment Mail Station 1275, St. Paul, MN 55146-1275 010 02
Corporation Amended Return Payment Mail Station 1275, St. Paul, MN 55146-1275 010 03
Corporation Extension Payment Mail Station 1275, St. Paul, MN 55146-1275 010 01
Fiduciary Estimated Tax Payment Mail Station 1275, St. Paul, MN 55146-1275 012 00
Fiduciary Return Payment Mail Station 1275, St. Paul, MN 55146-1275 012 02
Fiduciary Amended Return Payment Mail Station 1275, St. Paul, MN 55146-1275 012 03
Fiduciary Extension Payment Mail Station 1275, St. Paul, MN 55146-1275 012 01
Partnership Estimated Tax Payment Mail Station 1765, St. Paul, MN 55146-1765 046 00
Partnership Return Payment Mail Station 1765, St. Paul, MN 55146-1765 046 02
Partnership Amended Return Payment Mail Station 1765, St. Paul, MN 55146-1765 046 03
Partnership Extension Payment Mail Station 1765, St. Paul, MN 55146-1765 046 01
S Corporation Estimated Tax Payment Mail Station 1765, St. Paul, MN 55146-1765 047 00
S Corporation Return Payment Mail Station 1765, St. Paul, MN 55146-1765 047 02
S Corporation Amended Return Payment Mail Station 1765, St. Paul, MN 55146-1765 047 03
S Corporation Extension Payment Mail Station 1765, St. Paul, MN 55146-1765 047 01
UBIT Estimated Tax Payment Mail Station 1257, St. Paul, MN 55146-1257 068 00
UBIT Return Payment Mail Station 1257, St. Paul, MN 55146-1257 068 02
UBIT Amended Return Payment Mail Station 1257, St. Paul, MN 55146-1257 068 03
UBIT Extension Payment Mail Station 1257, St. Paul, MN 55146-1257 068 01

Required Voucher Approval Scenarios
You must receive approval before reproducing vouchers. Submit 3 samples for each voucher listed on the table above with fictitious names, Minnesota tax ID numbers, tax-year
end dates, check amounts and scan lines for testing.
Required scenario: Minnesota tax ID number begins with a leading zero.
Fictitious information must be different on each sample.
Please test and verify that invalid data cannot be entered. Make sure the scan line cannot have an invalid tax-year end, or blank space for the ID field.
Note: Form must be placed at bottom of 8½ x 11 inch page with instructions at the top.
SUBMIT CONTENT OF ENTIRE PAGE. See the sample form on page 4.

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Scan Line Specifications for Business Vouchers 

   Field element               Number of digits       Description
   Tax type                                3          010
   Extension code                          2          02 (to indicate a return payment)
   Filler                                 17          00000000000000000
   Period end date                         6          Last day of tax year (mmddyy)
   Filler                                  6          000000 
   Minnesota tax ID                        7          Minnesota tax ID (field must have 7 digits AND cannot be masked) 
   Check digit                             1          See “How to calculate the check digit” below
   Filler                                 20          00000000000000000000
   Vendor ID code                          4          Your 4-digit vendor ID
   TOTAL                                  66          Scan line must be 66 digits

Sample scan line for corporation return voucher:

010020000000000000000012312300000034567891000000000000000000001234

Note: The scan line is the most important part of the voucher. If any part of the scan line is masked, processing may be delayed.

How to Calculate the Check Digit

 To calculate the check digit, start with the Minnesota tax ID (seven digits). 

 Then do the following steps:

 Step 1.  Multiply the left-most digit and every alternate position of the Minnesota tax ID by two.
 Step 2.  Add the digits from Step 1 to the digits in the basic key field not multiplied by two.
 Step 3.  Subtract the total in Step 2 from the next higher number ending in zero.
          The difference is the check digit. (Note: If the difference equals 10, the check digit is zero.)

 Example
 Minnesota tax ID = 3456789

          Basic key field                    =  3    4       5    6         7      8    9
          Alternate digits 
          (starting with left-most digit)    =  3            5              7           9

 Step 1.  Multiply alternate digits by two      6            10        14               18
 Step 2.  Add digits in Step 1 to the 
          digits not multiplied by two          6  +  4  +  (1+0)  +  6  +  (1+4)  +  8  +  (1+8)  =  39

 Step 3.  Subtract total in Step 2 from the
          next higher number ending in zero       40 – 39 = 1
          The check digit is 1.

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Corporation Return Payment

Pay by Checkeck
If you are not required to pay electronically, you can use this voucher to pay by check.
• Make your check payable to “Minnesota Revenue.”
• Print your Minnesota Tax ID number in the memo line of your check.
• Mail your payment and the voucher below to the address on the voucher.

Note: Your payment may be delayed if your voucher information is missing or incorrect. When printing the
voucher, set your printer to “Actual size” (not “Shrink oversized pages”).

Scan Line
The scan line is the most important part of the voucher. When submitting your voucher make sure the scan
line:
• Is printed with 66 digits – characters, symbols, or masking are unacceptable.
• Is not cut off or missing.

Pay Electronically
• Pay electronically from your bank account. Go to www.revenue.state.mn.us and type make a payment
into the Search box. Choose Bank Account from the menu. We do not charge for this service.
• Pay by credit card or debit card. Go to www.revenue.state.mn.us and type make a payment into the
Search box. Choose Credit or Debit Card from the menu. A third party processes these payments and
charges a fee for this service.
• Pay by ACH credit transfer through your financial institution. Go to www.revenue.state.mn.us and type
ACH Credit into the Search box.

Cut carefully along this line to detach.
Your check authorizes us to make a one-time electronic fund transfer from your account.

1234

Preparer Tax
Corporation Return Payment Identification Number: P23456789
TAXPAYER NAME
Minnesota Tax ID
CONTACT NAME AND PHONE (required): 3456789
ADDRESS
CITY, STATE ZIP CODE Federal ID: 987654321
Tax-Year End: 123123
Make check payable to:
Minnesota Revenue

Mail Station 1275, St. Paul, MN 55146-1275
Amount of Check: 00000000 00
SAMPLE
010020000000000000000012312300000034567891000000000000000000001234

PDF file checksum: 1355656833

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