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Electronically
When filing using CRISP at crisp.columbus.gov you will
upload W-2s as an attachment to your Form IT-13 using
Instructions for one of the following formats:
Fixed-Width W-2 file: This must be in a .txt format.
Form IT-13
Your fixed-width file must comply with the
Instructions for W-2 data via Fixed Width File that
Reconciliation of Quarterly Returns of are available on our website at
www.columbus.gov/incometaxdivision.
Income Tax Withheld from Wages
Images of W-2s: These must be in a .doc, .docx,
Use to prepare returns for tax year .jpeg, .pdf, .png, .bmp, .gif, .tif, or .tiff.
2022
Paper copies of W-2s
What’s New
You may submit paper copies of the W-2 forms issued to
the employees. Copies submitted must be legible. In
We strongly recommend you file with our new online addition, make sure that the W-2 forms show all Federal,
tax portal, CRISP at crisp.columbus.gov. On CRISP Ohio and Columbus City wage and withholding
you can electronically complete your Form IT-13 and information.
upload copies of your W-2s or a fixed-width W-2 file.
Paper report
Employers submitting W-2 information on a paper report
Do I Need to File? must insure that the report submitted contains:
1. the employer’s name, address and Federal
Employers are required to file Form IT-13 annually to identification number,
transmit W-2 information for all employees who were paid 2. each employee’s name, address and social
qualifying wages upon which Columbus income tax was security number,
required to be withheld or from whose wages you withheld 3. the total amount of salaries, wages, commissions
Columbus tax as a courtesy based on Columbus and other compensation paid each employee
residency. The annual filing requirement for Form IT-13 is during the year,
similar to that of Federal Form W-3.
4. Medicare wages,
5. the Ohio taxable wages as reported on each
Filing Form IT-13 does not take the place of filing any
Form IT-11 (Quarterly Returns of Tax Withheld), which employee’s paper W-2,
must be filed separately. 6. the Columbus wages, and
7. the Columbus taxes as reported on each
Form IT-13 cannot be used to request a refund of employee’s paper W-2.
withholding taxes. If you wish to request a refund of a
credit in your withholding tax account, select “Request a The format of the report must be such that the information
Refund” from your CRISP logon at crisp.columbus.gov or related to a specific employee is not spread over multiple
complete Form IT-6W. pages; however, we encourage presenting the
information for multiple employees on each page.
General Instructions Filing the Return
You must submit W-2 information for all employees who Form IT-13 and employees’ W-2 information must be filed
were paid qualifying wages upon which Columbus City with the Columbus Income Tax Division on or before the
Income Tax was required to be withheld. This information last day of February.
must be provided whether or not you withheld the required
Columbus tax from their wages. In addition, you must An extension of up to 30 days to file Form IT-13 and W-2
submit W-2 information for all employees from whose information may be granted at the discretion of the
wages you withheld Columbus tax as a courtesy. Income Tax Division. To apply for an extension of time to
The W-2 information that must accompany the filing of this file, your written request must be received by our office on
form must be submitted using one of the following or before the last day of February.
methods:
