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                                          2023 GENERAL INFORMATION - VANDALIA 
 
1. WHO MUST FILE                                                            7. AMENDED RETURNS 
All  business  entities  having  gross  receipts,  employees,  assets,      An amended return is necessary for any year in which an amended 
performing services or in any other way conducting business within          Federal  return  is  filed  or  in  which  your  Federal  tax  liability  has 
the City of Vandalia, whether or not any income was earned or any tax       changed.  An amended return must be filed within 90 days of the filing 
is due, are required to file an annual return.                              date of any amended Federal return and must include a copy of the 
                                                                            amended Federal return. 
All resident business entities, including corporations, S-corporations,      
joint ventures, partnerships and other businesses are required to file an   8. CONSOLIDATED RETURNS 
annual return on an entity basis.                                           A taxpayer that is a member of an affiliated group of corporations may 
                                                                            elect  to  file  a  consolidated  municipal  income  tax  return  if  a 
Non-resident  business  entities,  including  corporations,  partnerships,  consolidated federal income tax return was filed with respect to that 
joint  ventures,  trusts  and  other  businesses,  that  conduct  business, taxable year.  This election is binding for a five-year period unless the 
perform  services,  have  a  location  or  have  income  (or  losses)  in   tax administrator approves a request to discontinue filing consolidated 
Vandalia are required to file on an entity basis.                           returns.  A taxpayer shall prepare the consolidated municipal income 
                                                                            tax return in the same manner as is required for preparation of the 
2. DUE DATE                                                                 consolidated federal income tax return, which is required to be filed by 
Returns are due by April 15th following the close of the calendar year,     the common parent of the affiliated group of which the taxpayer is a 
or within 3½ months of the end of the year for those businesses on a        member. 
fiscal  year  basis.  The  due  date  may  vary  slightly  depending  on     
weekends and/or federal holidays.                                           9. DECLARATION OF ESTIMATED TAX 
                                                                            Every taxpayer who anticipates having income tax due of $200.00 or 
3. EXTENSIONS                                                               more must file an annual declaration of estimated tax.  At least 90% of 
Extensions may be granted on an automatic basis if an automatic six-        the current year tax liability or 100% of the previous year liability must 
month extension was requested for filing the federal income tax return.     be paid by January 15 thfollowing the taxable year for calendar year 
A copy of the federal extension must accompany the municipal income         filers.  In the case of any underpayment of any portion of a tax liability, 
tax return when filed by the extended due date.  An extension of the        penalty  and  interest  may  be  imposed  on  the  amount  of  the 
time to file does not extend the time to pay the tax.  Penalty and interest underpayment.    Quarterly  statements  are  available  on  our  website: 
charges may be imposed on any tax remaining unpaid after the original       www.vandaliaohio.org.  
due date.  Additionally, there is no provision for extending the current     
year first quarter estimated payment.  Extension request forms may be       10. NET OPERATING LOSSES 
obtained from the Tax Office or our website: www.vandaliaohio.org.          For taxable years beginning in 2018, a business may deduct any pre-
                                                                            apportioned net operating loss incurred in a taxable year beginning on 
4. SUPPORTING DOCUMENTATION                                                 or after January 1, 2017.  The amount of such net operating loss shall 
Documentation is necessary to verify all amounts of taxable or non-         be  deducted  from  the  net  profit  to  the  extent  necessary  to  reduce 
taxable income, expenses, deductions and credits.                           taxable income to zero, with any remaining unused portion of the net 
                                                                            operating loss carried forward for five consecutive taxable years or 
The  following  documents  are  required  to  be  submitted  with  the      until fully utilized.  Net operating loss carryforwards  are permitted 
business municipal income tax return: Internal Revenue Service Form         beginning  in  tax  year  2023  at  100%  of  the  current  year’s  income.  
1065,  Form  1120,  Form  1120S,  Form  1120F,  Form  1120-REIT  or         (ORC 718.01(D)(3)(c)(ii)) 
Form 1041.  Other documentation, such as any supporting schedules            
and statements, may be necessary as well.                                   11. LATE FILING FEE, PENALTIES AND INTEREST 
                                                                            When returns are filed after the due date by business entities required 
Those taxpayers claiming deductions for commissions paid, contract          to file an annual Vandalia return, a late filing fee of $25.00 is imposed 
labor and the like must provide a schedule showing a breakdown of           without regard for the amount of tax due.  Late filing fees  may be 
amounts paid, how much of said work was in each locality, names to          imposed even though no tax may be due.   
whom  paid  with  addresses  and  social  security  numbers  or  federal     
identification  numbers.    Copies of  Form  1099-NEC  or  1099-MISC        Any Vandalia income tax remaining unpaid after the due date may be 
may be sent in lieu of the schedule.                                        subject to a penalty of 15% and interest of 0.83% per month (10% 
                                                                            annually) for taxable year 2023. 
5. RENTALS                                                                   
Net rental earnings from all types of real estate or other property or      12. VISA/MASTERCARD 
equipment are taxable if located within Vandalia.  An annual return is      City taxes may be paid online with your credit card or by electronic 
required even though a loss may have been incurred.                         check.    Please  refer  to  the  City  of  Vandalia’s  website, 
                                                                            www.vandaliaohio.org, to access the online payment center.  Credit 
6. STATUS CHANGES                                                           card payments are now accepted in person in the tax office as well. 
Taxpayers  with  name,  address  or  other  status  changes  or              
reorganizations must file those changes with the Income Tax Office           
within 30 days of the change.

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2023 BUSINESS INSTRUCTIONS - VANDALIA

ATTENTION! This return is to be used by business entities only SECTION B: A declaration of estimated tax must be filed by every
(Corporations, S-corporations, Partnerships and other businesses required business entity that expects to receive taxable income that would result in
to file on an entity basis). Individual/joint filers, including those filing a tax due of $200.00 or more. Vouchers are available on our website
Schedule C should use the Individual Return. Please refer to Item 4 of the www.vandaliaohio.org for use in making quarterly estimated tax
General Information for what documentation to submit with this income payments. Upon filing the tax return, penalty and interest charges may be
tax return. imposed if at least 90% of the tax liability, or 100% of the prior year tax
liability, was not received by January 15 thfollowing the taxable year for
SECTION A: Enter the applicable amounts for Vandalia. calendar year filers.

Line 1 Line 14
Enter applicable amount for Vandalia per the Federal Return. Attach Enter the estimated amount of taxable income where indicated, and show
copies of the Federal Return and all applicable schedules, statements and the amount of tax estimated to be due.
other supporting documentation.
Line 15
Line 2 Enter ¼ of Line 14. This is the quarterly amount due.
Enter amount, if any, from Schedule X, Line 2-C on page 2.
Line 16
Line 3 If you indicated a credit to next year on Line 13-A ($10.01 minimum),
Enter the total of Line 1 +/ ̶ Line 2. show the amount on Line 16. The overpayment will be applied to your
first quarterly payment. If the overpayment is greater than the first
Line 4 quarterly payment, the difference will apply to the next payment(s) due.
Enter the full amount of unutilized pre-apportioned net operating losses
available from tax years beginning on or after January 1, 2018 (five years Line 17
of allowable losses). Use the worksheet on page 2 of the business return Subtract Line 16 from Line 15. This is the amount of estimated tax due
for guidance in calculating net operating losses if needed. with this return. (Vouchers are available at the Tax Office and on our
website: www.vandaliaohio.org.)
Line 5
Enter the total amount of pre-apportioned net operating losses being used Line 18
on the 2023 tax return. Use the worksheet on page 2 of the business return Enter the total of Line 12 plus Line 17. Make checks payable to City of
if needed. Vandalia.

Line 6 SECTION C: If paying by credit card or electronic check, please refer to
Subtract Line 5 (if applicable) from Line 3 and enter the total. If there are the website, www.vandaliaohio.org, to access the online payment center.
no net operating losses to report, enter the Line 3 amount again. This Credit card payments are now accepted in person in the tax office as well.
amount is subject to apportionment if Schedule Y (page 2) is used.
SIGNATURES: The return must be signed and dated on page 1 by a
Line 7 person within the business entity who is authorized to do so. If an outside
Enter average percentage calculated in Schedule Y from page 2 if engaged tax preparer completed this return, indicate by checking yes or no if we
in business in more than one locality. Multiply this percentage by Line 6 may contact the tax preparer with questions regarding this return. In either
to compute the municipal taxable income. If the business is located 100% case, in addition to the taxpayer designee, the tax preparer must sign in the
in Vandalia, enter the Line 6 amount again. appropriate area.

Line 8 SCHEDULE Y on page 2 of Form BR, is a Business Apportionment
Multiply Line 7 by 2% for Vandalia. Formula used to compute the portion of net profits allocable to Vandalia
and any other areas when business is conducted both inside and outside the
Line 9-A locality. If the Business Apportionment Formula is used, the average
Enter the total of any estimated taxes paid. percentage should be entered on Line 7 of page 1 to calculate the municipal
taxable income.
Line 9-B
Enter the amount of any prior year overpayment that was carried forward. SCHEDULE X on page 2 of Form BR is for Partnerships, Corporations
and other business entities needing to reconcile items from their Federal
Line 9-C Return that are not taxable or not deductible for city purposes. The net
Enter the total of Line 9-A and Line 9-B. amount from Schedule X, Line 2-C must be entered on Line 2 of page 1.

Line 10 NET OPERATING LOSS WORKSHEET: Complete this worksheet to
Enter Line 8 minus Line 9-C. If Line 8 is greater than Line 9-C, a balance calculate any applicable prior year losses. Enter the total from Column C
is due and payment must accompany this return. (If the balance is $10.00 on Line 4, Page 1. Enter the total from Column D on Line 5, Page 1 of
or less, no payment is necessary, but the return will still need to be filed.) Form BR to deduct any available net operating loss.
If Line 8 is less than Line 9-C, proceed to Line 13.
ASSISTANCE: For assistance in completing this return, or if you have
Line 11 any questions, please contact the Income Tax Office. We are located in
If the return is filed after the due date, a late filing penalty may be added, the Vandalia Municipal Building at 333 James E. Bohanan Memorial Dr,
and penalty and interest charges may apply. (See Item 11 of the General Vandalia, Ohio. Office hours are 8:00 A.M. to 5:00 P.M. Monday through
Information.) Friday. Phone (937) 415-2240 or toll-free (866) 898-5891 or visit our
website at www.vandaliaohio.org.
Line 12
Enter the total of Line 10 and Line 11.

Line 13
If Line 9-C is greater than Line 8, enter the amount to be refunded and/or
the amount to be credited to your next year tax liability. This overpayment
must be greater than $10.00 to be a valid credit or refund.

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