| the City of Springfield income tax at the rate of 2 4% . from all compensation allocated or set aside for or paid , to the , employee( s ) Each . employer is required to file the Employer’s Return of City Tax Withheld ( Form W-1) along with the monthly, semi-monthly or quarterly withholding payments on or before the due dates as shown below The . failure of any employer to receive or procure Form W-1 shall not excuse him/her from making this return or from remitting the tax withheld . Per ORC 718, for tax years 2017 and forward : THRESHOLD 1. Monthly remittance is required if the total Springfield withholding during the preceding calendar year exceeded $2, 399 00; or . any month of the preceding quarter exceeded $200 00 . . 2. Semi-monthly remittance may be required if the total Springfield withholding during the preceding calendar year exceeded $11, 999 00; or . any month of the preceding calendar year exceeded $1 000 , 00 . . 3. Quarterly remittance is allowed when monthly or semi-monthly remittance is not required . DUE DATES 1. Monthly - due by the 15th day of the next month . 2. Quarterly - due by the last day of the month following the end of the quarter . 3. Semi - monthly - taxes withheld during the first 15 days of a month are due by the 3rd banking day after the 15th of the month Taxes . withheld after the 15th of the month to the end of the month are due by the 3rd banking day after the last day of the month . FORM W-1 FILING INSTRUCTIONS LINE 1 Enter the total compensation allocated, set aside, or paid to all taxable employees during the filing period If no . compensation was allocated , set aside or , paid during this period record , a zero ( 0) on lines 1-7 and return Form W-1 to the City of Springfield Income , Tax Division . LINE 2 Compute tax due ( 2 . 4% . times payroll). LINE 3 Enter any adjustments to the tax withheld on line 2; e g . additional ., tax withheld at employee request, other city payments, etc All . adjustments must be explained . LINE 4 Amount of tax due must be paid with this return . LINES 5 & 6 Penalty and Interest on late payments will be calculated by the City of Springfield Income Tax Division . LINE 7 Tax due plus penalty and interest, if applicable . The Name , Address, Federal Identification Number and Responsible Officer's information must be provided for the return to be complete . PENALTY AND INTEREST Payment and Form W-1 not received on or before the due date shall be considered delinquent and shall be subject to penalty and interest charges as provided for in the City of Springfield Tax Ordinance. Contact the City of Springfield, Income Tax Division ( 937) , 324-7357 for the applicable charges . TAX YEARS 2017 AND FORWARD Late Payment Penalty: up to 50% of tax due Interest: For the applicable tax year, the federal short-term rate rounded to the nearest whole number percent, plus five percent Late Filing Penalty: $25 . 00 per late month FORM W-1 EMPLOYER'S RETURN OF CITY TAX WITHHELD CITY OF SPRINGFIELD INCOME TAX DIVISION PERIOD ENDING DUE ON OR BEFORE ACCOUNT NO. PO BOX 5200 SPRINGFIELD OH 45501-5200 ( 937) 324-7357 www . springfieldohio gov . I hereby certify that the information and statements 1. COMPENSATION SUBJECT TO CITY OF SPRINGFIELD TAX .... $ _ ________ contained herein are true and correct to best of my knowledge. 2. TAX DUE ( 2. 4%) ...... .......... ........ ........ ......... 3. ADJUSTMENTS ( Explain fully below) .... ........ ......... Signed By: _ ( Responsib l e O ffi cer) 4. BALANCE DUE ..... ........................ ......... Date: ---------------- 5. PENALTY { To be calculated by Income Tax Division) ...... ................. ....... .... . Print Name: _ 6. INTEREST { To be calculated by Income Tax Division) Telephone: _ 7. TOTAL ( Make checks payable to the City of Springfield) ........ ..... $ ___________________ Email Address: _ NAME AND ADDRESS : Federal I. D. Number , I S THIS A COURTESY WITHHOLDING? () YES () NO OFFICE USE Notify the City of Springfield Income Tax Division promptly ONLY P / M Date: of any change in ownership or name and address shown above. If line 3 , ADJUSTMENTS, was completed, provide explanation here : If this is an AMENDED RETURN, provide explanation here : If this is a FINAL RETURN, provide additional information: OUT OF BUSINESS ? () MERGED □ ______ OTHER □ ______ Effective Date Effective Date Provide Explanation NEW OWNER'S NAME AND ADDRESS NEW OWNER 'S FEDERAL IDENTIFICATION NUMBER If out of business you , are still required to reconcile tax withholdings by February 28 of the following year . CITY OF SPRINGFIELD WITHHOLDING TAX RECONCILIATION FOR TAX YEAR _ SUBMIT BY FEBRUARY 28. Acc ount # : __ W - 2s MUST BE ATTACHED OR FILED ELECTRONICALLY Federal ID# _ NAME AND ADDRESS : P/M Date: _ 1) TOTAL NUMBER OF W-2’S ATTACHED ................................................................................................................................ 2) TOTAL PAYROLL FOR YEAR : ................................................................... . ... . .......... . .......... . . ... .......... . . ... ...... . . ... .......... . . ... ...... $ _ 3) LESS PAYROLL NOT SUBJECT TO TAX ( PROVIDE EXPLANATION) : .... . ... . .......... . . ... ...... . . ... .......... . . ... ...... . . ... .......... . . ... ...... $ _ 4) PAYROLL SUBJECT TO TAX : ......................................... . . ... . ... ...... . . . ... . . ... . .. ... ... ...... . . . ... . . ... . . .. . . ... . . ... . . ... . . .. . ... ... .. ... ... ... .. ... $ ...... _ 5) WITHHOLDING TAX LIABILITY@ 2. 4% OF LINE 4 : ...... . ... . .......... . .......... . . ... .......... . .......... . . ... .......... . ............. . . . .......... . . ... ...... $ _ 6) TAX WITHHELD .................................................... . .......... . . ... .......... . .......... . . ... .......... . .......... . . ... .......... . . ... ...... . . ... .......... . . ... ...... $ _ 7) MANDATORY Enter larger of line 5 or line 6 ...... . ... . . ... . . .. . . ... . . ... . . ... . . .. . ... . . ... . . .. . . ... . . ... . . ... . . .. . ... . . ... . .. ... ... ... .. ... ... .. ... ... ... .. ... ...... $ _ COURTESY : Enter line 6 ……………………………………………………………………………………………………………$______________________ 8) TOTAL PAID : ........................................ . .... . .......... . .......... . . ... .......... . .......... . . ... .......... . .......... . . ... .......... . . . ... . ...... ... . .......... . ... $ ...... _ 9) DIFFERENCE ( line 7 minus line : 8) .... . .. . . ... . ... ...... . . ... . . ... .. ....................................................... . . . ... . . ... . . .. . . ... . . ... . .. ... ... ... .. ... ...... $ _ IF OVERPAYMENT: REFUND _CREDIT TO NEXT YEAR _ JANUARY APRIL JULY OCTOBER $ $ $ $ FEBRUARY MAY AUGUST NOVEMBER $ $ $ $ MARCH JUNE SEPTEMBER DECEMBER $ $ $ $ 1STQUARTER 2NDQUARTER 3RDQUARTER 4TH QUARTER $ $ $ $ Total Paid For Year ......................................................................................................................................................................... $ _ I hereby certify that the information and statements contained herein are true and correct. Signed__ _____________ Date _ Print Name: Telephone Email Address : - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MAIL TO : CITY OF SPRINGFIELD INCOME TAX DIVISION PO BOX 5200 SPRINGFIELD OH 45501 5200 - Form W-3 ANNUAL RECONCILIATION ( FORM W-3) GENERAL INFORMATION On or before February 28 of each year , each employer must file a withholding reconciliation on the City of Springfield Form W-3 . Copies of all W-2 forms applicable to the reconciliation must be attached . All W-2 forms must furnish the name , address , social security numbe r gross wages , all city tax withheld, name of city for which tax was withheld, and any other compensation paid to the individual. If copies of the W-2 forms are not available, each employer must provide a listing of all employees subject to the City of Springfield tax . The listing must contain the same information as required on the W-2 form. An adding machine tape listing the amounts of the City of Springfield income tax withheld , as indicated by the individual employee W-2 statements , should be included with the W-3. Electronic submission of W-2 data in SSA EFW2 format is not required but is greatly appreciated. SPECIFIC FILING INFORMATION The Form W-3 must show a breakdown of all withholding payments made in the boxes provided . Lines 1-9 must also be completed . The amount paid and the amount withheld should be equal. If line 9 indicates a balance due of $1 . 00 or more , submit the payment along with Form W-3 on or before February 28 . If line 9 indicates an over payment of more than $10 . 00 , either request a refund or use a credit on your next withholding voucher . The completed Form W-3 and all attachments must be submitted to the City of Springfield, Income Tax Division, PO Box 5200, Springfield , Ohio 45501 on or before February 28 . If you are filing a W-1 or W-3 for a tax year prior to 2018, please see our website, springfieldohio. gov, for correct form. Contact the City of Springfield Income Tax Division at ( 937) 324-7357 for assistance , or email: TaxFilingHelp@springfieldohio. gov . WITHHOLDING WORKSHEET ( Keep for your records - Do not file) Period Due Check Period Due Check Ending Date Amount Date Number Ending Date Amount Date Number 1 / 31 2 / 15 7 / 31 8 / 15 2 / 28 3 / 15 8 / 31 9 / 15 3 / 31 4 / 15 9 / 30 10 / 15 1st Qtr. 4 / 30 3rd Qtr . 10 / 31 4 / 30 5 / 15 10 / 31 11 / 15 5 / 31 6 / 15 11 / 30 12 / 15 6 / 30 7 / 15 12 / 31 1 / 15 2nd Qtr . 7 / 31 4th Qtr. 1 / 31 | |