- 2 -
|
INSTRUCTIONS FOR COMPLETING FORM DO-41
or money order payable, in the amount due, to the
GENERAL INFORMATION “Kansas Department of Revenue.”
Use this form to request copies of filed returns and/or
reports filed with the Kansas Department of Revenue. PART IV— Signature and Date
The Kansas Department of Revenue will provide records This form must be signed and dated by the taxpayer,
upon a direct match. If you have not provided enough officer for the taxpayer, or authorized tax preparer.
information to establish a direct match, we will contact
you for additional information. Enclose your check or money order with this form and
No refunds will be issued for requests made in error mail it to the following address:
or for returns or reports that are not on file. Record Requests
Kansas Department of Revenue
SPECIFIC INSTRUCTIONS PO Box 3506
Topeka, KS 66601-3506
PART I — Taxpayer Information
When your returns/documents have been retrieved, a
Provide information as requested. Be sure to include copy of them will be mailed to the address you have
a daytime phone number in case we need to reach you provided on this form.
during office hours. Please also indicate which method
If you prefer, you may use air express as a method of
you would prefer to receive this records request. Email
(please provide email address in the space provided) or delivery, but you will be responsible for the charges.
regular mail which will be sent to the address listed on Payment must be made directly to the delivery service
the form. and you must provide the Kansas Department of
Revenue with a prepaid envelope or an account number
PART II — Mailing Information for such delivery.
NOTE: Tax records are considered confidential
If the address provided in PART I is different than the
documents and are held in strict confidence by law;
address where your return(s) are to be mailed, then
therefore, faxing them is not a delivery option.
complete PART II.
FEE STRUCTURE FOR DOCUMENTS
PART III — Tax Return/Document Requested
NOT LISTED ON THIS FORM
Indicate the return(s) you are requesting by marking • Copy charge for each page is $0.25.
the appropriate box(es) and specifying the tax year(s). • Search charge (staff time per hour) $25.00.
Mark the “Misc. Tax” box for tax returns not listed and
enter the tax type in the space provided (i.e., liquor • Computer time (staff time per hour) $60.00.
enforcement, liquor drink, transient guest, motor fuel, • Mail charge for first 5 pages is $0.40 and $0.25 for
IFTA, etc.); then specify the tax year(s). each additional 5 page increments.
Copy and Search Charge Fees: The 25-cent copy charge
SATISFACTION OF JUDGMENT
is a per page charge which is principally assessed to
If you are requesting a copy of a Satisfaction of Judgment reimburse the agency for routine costs of retrieving records
(SOJ) please see that your case meets the following criteria
which are requested with specificity and are held within the
before using this form to make your request.
• Was the Tax Warrant paid in full, including all fees, agency's current file system. It does not include the cost of
penalties, and interst prior to 1-1-2024? more than one-tenth of an hour of research or access time
If you answered "yes" to the above question, then you may required to determine the location of records not readily
use this form to request a copy of your SOJ. If you answered accessible, to determine what specific records meet
"No" to the above question, then you will need to follow the request criteria, to segregate public from non-public
instructions below. information to access records from archives and other
To obtain a copy of the Satisfaction of Judgment for
Johnson County, please visit: https://public.jococourts.org. For similar necessary services. For such services in providing
all other counties, please visit: http://prodportal.kscourts.org/ access or copies, the $25 per hour search charge may be
prodportal. , assessed, to be billed by the tenth of an hour.
For corporate, privilege and small business returns Mail Charge Fee: The mail charge may be assessed in
specify the year ending date(s). addition to the copy charge when mail service is requested.
To request a copy of a refund check, a tax warrant, a For up to and including the first five pages, 40 cents may
Satisfaction of Judgment, or an account transcript, mark be charged, plus an additional 25 cents for up to and
the appropriate box and enter the tax type and year. For including each additional five pages.
documents that are not listed in this section, mark the
“Other” box and provide a description under “Tax Type
or Document Description.” If the document you are
requesting can be found, and a copy provided, the
Kansas Department of Revenue will use the fee
structure in the next column to compute the amount you
owe and send you a bill.
Complete Part III by totaling the “Number of Returns”
column and the “Amount Due” column. Make your check
|