PDF document

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RECORD LAYOUT AND DESCRIPTION
STANDARD FORMAT

• Data must be recorded in standard ASCII code.

• Records must be a fixed length of 235 bytes per record.

• Delimiter character commas (,) must not be used.

• Positions 234 and 235 of each record have been reserved for use as carriage return/line feed (CR/LF) characters.

• All diskettes must contain the 8-character entry NJ1080DR as the file name. The New Jersey Division of Taxation will reject
and return unprocessed any diskette not properly identified internally by NJ1080DR. A diskette must not contain any file or
data set other than NJ1080DR. Do not include an extension on the file name.

• Data must be recorded in UPPER CASE.

“A” RECORD

Field Position Field Title Length Description and Remarks

1 Record Type 1 Required. Enter “A”

2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. For 2000,
enter “2000”.

6-17 Federal EIN 12 Required. Enter the entity’s Federal EIN as it appears on
Form NJ-1080-C. If the Federal EIN as it appears on Form
NJ-1080-C is nine digits in length, enter three zeros in the
last three positions of this field. Do not enter dashes.

18-62 Filler 45 Enter blanks.

63-97 Composite Name 35 Required. Enter the entity’s name as it appears on Form NJ-
1080-C. Left justify and fill with blanks.

98-132 Composite Trade Name 35 Enter the entity’s trade name, if applicable, as it appears of
Form NJ-1080-C. Left justify and fill with blanks.

133-167 Composite Street Address 35 Required. Enter the entity’s street address as it appears on
Form NJ-1080-C. Left justify and fill with blanks.

168-192 Composite City 25 Required. Enter the entity’s city as it appears on Form NJ-
1080-C. Left Justify and fill with blanks.

193-194 Composite State 2 Required. Enter the entity’s state abbreviation as it appears
on Form NJ-1080-C.

195-203 Composite Zip Code 9 Enter the entity’s nine digit zip code if known. If the four
digit extension is not known, enter the five digit zip code
followed by four zeroes. Do not enter a dash in this field.

204-232 Filler 29 Enter blanks.

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RECORD LAYOUT AND DESCRIPTION
STANDARD FORMAT

“A” RECORD (Continued)
Field Position Field Title Length Description and Remarks

233 X 1 Required. Enter “X”

234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF).

“D” RECORD

1 Record Type 1 Required. Enter “D”

2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. Must be
the same year entered in Record “A”.

6-17 Composite Federal EIN 12 Required. Enter the entity’s Federal EIN as it appears on
the “A” record.

18 Participant/Non-participant 1 Required. Enter a “1” (one) for a participant with total
Indicator income less than $250,000, or “2” (two) for a participant
with income greater than or equal to $250,000, or a “3”
(three) for a nonparticipant.

19-27 Social Security Number 9 Enter the participant’s social security number or the social
security number/EIN of the nonparticipant. Do not enter
dashes.

28-47 Last Name 20 Required. Enter last name of participant/nonparticipant.
Left justify and fill with blanks. If nonparticipant is not an
individual, enter the name of the entity.

48-62 First Name 15 Required. Enter first name of participant/nonparticipant.
Left justify and fill with blanks.

63-132 Filler 70 Enter blanks.

133-167 Street Address 35 Enter the participant’s/nonparticipant’s street address. Left
justify and fill with blanks.

168-192 City 25 Enter the participant’s/nonparticipant’s city. Left justify and
fill with blanks.

193-194 State 2 Enter the participant’s/nonparticipant’s state abbreviation.

195-203 Zip Code 9 Enter the participant’s/nonparticipant’s nine digit zip code.
If the four digit extension is unknown, enter the five digit
zip code followed by four zeros.

204-214 Taxable Income 11 Enter the participant’s taxable income for New Jersey Gross
Income Tax purposes. If a nonparticipant (position 18 =
“3”) fill with zeros.

NOTE: All money amounts must be entered in dollars
and cents. The right-most two positions represent cents
in the money amount fields. Do not enter dollar signs,
commas, decimal points or negative amounts. Positive
amounts are indicated by placing a “+” (plus) in the left-
most position of the money amount field. Each money
amount field must contain 10 numeric characters.
Unused positions must be filled with zeros.

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RECORD LAYOUT AND DESCRIPTION
STANDARD FORMAT

“D” RECORD (Continued)

Field Position Field Title Length Description and Remarks

215-225 NJ Income Tax 11 Enter the participant’s New Jersey Income Tax. If a
nonparticipant (position 18 = “3”) fill with zeros. See note
above.

226-232 Filler 7 Enter blanks.

233 X 1 Required. Enter “X”

234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF).

“T” RECORD

1 Record Type 1 Required. Enter “T”

2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. Must be
the same year entered in Record “A”.

6-17 Composite 12 Required. Enter the entity’s Federal EIN as it appears
Federal EIN on the “A” record.

18-225 Filler 208 Enter blanks.

226-232 Number of 7 Required. Enter the number of “D” records reported
Participant/Nonparticipant for the preceding “A” record. Right justify and zero fill.
Records Reported

233 X 1 Required. Enter “X”

234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF).

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