RECORD LAYOUT AND DESCRIPTION STANDARD FORMAT • Data must be recorded in standard ASCII code. • Records must be a fixed length of 235 bytes per record. • Delimiter character commas (,) must not be used. • Positions 234 and 235 of each record have been reserved for use as carriage return/line feed (CR/LF) characters. • All diskettes must contain the 8-character entry NJ1080DR as the file name. The New Jersey Division of Taxation will reject and return unprocessed any diskette not properly identified internally by NJ1080DR. A diskette must not contain any file or data set other than NJ1080DR. Do not include an extension on the file name. • Data must be recorded in UPPER CASE. “A” RECORD Field Position Field Title Length Description and Remarks 1 Record Type 1 Required. Enter “A” 2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. For 2000, enter “2000”. 6-17 Federal EIN 12 Required. Enter the entity’s Federal EIN as it appears on Form NJ-1080-C. If the Federal EIN as it appears on Form NJ-1080-C is nine digits in length, enter three zeros in the last three positions of this field. Do not enter dashes. 18-62 Filler 45 Enter blanks. 63-97 Composite Name 35 Required. Enter the entity’s name as it appears on Form NJ- 1080-C. Left justify and fill with blanks. 98-132 Composite Trade Name 35 Enter the entity’s trade name, if applicable, as it appears of Form NJ-1080-C. Left justify and fill with blanks. 133-167 Composite Street Address 35 Required. Enter the entity’s street address as it appears on Form NJ-1080-C. Left justify and fill with blanks. 168-192 Composite City 25 Required. Enter the entity’s city as it appears on Form NJ- 1080-C. Left Justify and fill with blanks. 193-194 Composite State 2 Required. Enter the entity’s state abbreviation as it appears on Form NJ-1080-C. 195-203 Composite Zip Code 9 Enter the entity’s nine digit zip code if known. If the four digit extension is not known, enter the five digit zip code followed by four zeroes. Do not enter a dash in this field. 204-232 Filler 29 Enter blanks. |
RECORD LAYOUT AND DESCRIPTION STANDARD FORMAT “A” RECORD (Continued) Field Position Field Title Length Description and Remarks 233 X 1 Required. Enter “X” 234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF). “D” RECORD 1 Record Type 1 Required. Enter “D” 2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. Must be the same year entered in Record “A”. 6-17 Composite Federal EIN 12 Required. Enter the entity’s Federal EIN as it appears on the “A” record. 18 Participant/Non-participant 1 Required. Enter a “1” (one) for a participant with total Indicator income less than $250,000, or “2” (two) for a participant with income greater than or equal to $250,000, or a “3” (three) for a nonparticipant. 19-27 Social Security Number 9 Enter the participant’s social security number or the social security number/EIN of the nonparticipant. Do not enter dashes. 28-47 Last Name 20 Required. Enter last name of participant/nonparticipant. Left justify and fill with blanks. If nonparticipant is not an individual, enter the name of the entity. 48-62 First Name 15 Required. Enter first name of participant/nonparticipant. Left justify and fill with blanks. 63-132 Filler 70 Enter blanks. 133-167 Street Address 35 Enter the participant’s/nonparticipant’s street address. Left justify and fill with blanks. 168-192 City 25 Enter the participant’s/nonparticipant’s city. Left justify and fill with blanks. 193-194 State 2 Enter the participant’s/nonparticipant’s state abbreviation. 195-203 Zip Code 9 Enter the participant’s/nonparticipant’s nine digit zip code. If the four digit extension is unknown, enter the five digit zip code followed by four zeros. 204-214 Taxable Income 11 Enter the participant’s taxable income for New Jersey Gross Income Tax purposes. If a nonparticipant (position 18 = “3”) fill with zeros. NOTE: All money amounts must be entered in dollars and cents. The right-most two positions represent cents in the money amount fields. Do not enter dollar signs, commas, decimal points or negative amounts. Positive amounts are indicated by placing a “+” (plus) in the left- most position of the money amount field. Each money amount field must contain 10 numeric characters. Unused positions must be filled with zeros. |
RECORD LAYOUT AND DESCRIPTION STANDARD FORMAT “D” RECORD (Continued) Field Position Field Title Length Description and Remarks 215-225 NJ Income Tax 11 Enter the participant’s New Jersey Income Tax. If a nonparticipant (position 18 = “3”) fill with zeros. See note above. 226-232 Filler 7 Enter blanks. 233 X 1 Required. Enter “X” 234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF). “T” RECORD 1 Record Type 1 Required. Enter “T” 2-5 Return Year 4 Required. Enter return year for Form NJ-1080-C. Must be the same year entered in Record “A”. 6-17 Composite 12 Required. Enter the entity’s Federal EIN as it appears Federal EIN on the “A” record. 18-225 Filler 208 Enter blanks. 226-232 Number of 7 Required. Enter the number of “D” records reported Participant/Nonparticipant for the preceding “A” record. Right justify and zero fill. Records Reported 233 X 1 Required. Enter “X” 234-235 CR/LF 2 Required. Enter Carriage Return/Line Feed (CR/LF). |