PDF document

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RECORD LAYOUT AND DESCRIPTION
EXCEL SPREADSHEET

• Enter all information in UPPER CASE only.
• Do not use column headings.
• Use Row 1 for the ‘A’ record.
• Use Row 2 for the first ‘D’ record.

• Use the row immediately after the last ‘D’ record for the ‘T’ record.

• Do not leave any rows blank.

• Data must be submitted on a 3 1/2 diskette or a re-writable CD.

• Save file as ‘Formatted Text (Space Delimited)’. (If this option is not available, save as a file type with a ‘.prn’ extension).

• All diskettes must contain the 8 character entry NJ1080DR as the file name. The New Jersey Division of Taxation will reject
and return unprocessed any diskette not properly identified internally by NJ1080DR. A diskette must not contain any file or
data set other than NJ1080DR.

• Use the exact column width indicated for each column for the entire file. Note: If completing in Excel, right click on the
column, select column width, enter the appropriate number and select “ok”.

“A” RECORD

Column Field Title Type Column Description and Remarks
A/N/AN Width

A Record Type A 1 Required. Enter “A”

B Return Year N 4 Required. Enter return year for Form NJ-1080-C. For 2000,
enter “2000”.

C Federal EIN AN 12 Required. Enter the entity’s Federal EIN as it appears on
Form NJ-1080-C. If the Federal EIN as it appears on Form
NJ-1080-C is nine digits in length, enter three zeros in the
last three positions of this field. Do not enter dashes.

D Filler 1 Leave blank.

E Filler 9 Leave blank.

F Filler 20 Leave blank.

G Filler 15 Leave blank.

H Composite Name AN 35 Required. Enter the entity’s name as it appears on Form NJ-
1080-C. Left justify.

I Composite Trade Name AN 35 Enter the entity’s trade name, if applicable, as it appears on
Form NJ-1080-C. Left justify.

J Composite Street Address AN 35 Required. Enter the entity’s street address as it appears on
Form NJ-1080-C. Left justify.

K Composite City AN 25 Required. Enter the entity’s city as it appears on Form NJ-
1080-C. Left justify.

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RECORD LAYOUT AND DESCRIPTION
EXCEL SPREADSHEET

“A” RECORD (Continued)

Column Field Title Type Column Description and Remarks
A/N/AN Width

L Composite State A 2 Required. Enter the entity’s state abbreviation as it appears
on Form NJ-1080-C.

M Composite Zip Code AN 9 Enter the entity’s nine digit zip code if known. If the four
digit extension is not known, enter the five digit zip code
followed by four zeroes. Do not enter a dash in this field.

N Filler 11 Leave blank.

O Filler 11 Leave blank.

P Filler 7 Leave blank.

Q X A 1 Required. Enter “X”

“D” RECORD

A Record Type A 1 Required. Enter “D”

B Return Year N 4 Required. Enter return year for Form NJ-1080-C. Must be
the same year entered in Record “A”.

C Composite Federal EIN AN 12 Required. Enter the entity’s Federal EIN as it appears on the
“A” record.

D Participant/Non-participant N 1 Required. Enter a “1” (one) for a participant with total
Indicator income less than $250,000, or “2” (two) for a participant
with income greater than or equal to $250,000, or a “3”
(three) for a nonparticipant.

E Social Security Number AN 9 Required. Enter the participant’s social security number or
the social security number/ITIN of the nonparticipant. Do
not enter dashes. If no social security number, enter all
zeros.

F Last Name AN 20 Required. Enter last name of participant/ nonparticipant.
Left justify. If nonparticipant is not an individual, enter the
name of the entity.

G First Name AN 15 Enter first name of participant/ nonparticipant. Left justify.
If no first name, leave blank.

H Filler 35 Leave blank.

I Filler 35 Leave blank.

J Street Address AN 35 Enter the participant’s/nonparticipant’s street address. Left
justify.

K City AN 25 Enter the participant’s/nonparticipant’s city. Left justify.

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RECORD LAYOUT AND DESCRIPTION
EXCEL SPREADSHEET

“D” RECORD (Continued)

Column Field Title Type Column Description and Remarks
A/N/AN Width

L State A 2 Enter the participant’s/nonparticipant’s state abbreviation.

M Zip Code AN 9 Enter the participant’s/nonparticipant’s nine digit zip code. If
the four digit extension is unknown, enter the five digit zip
code followed by four zeros. If foreign zip enter in address
line if space is available then enter 9 zeros in the zip code.

N Taxable Income AN 11 Enter the participant’s taxable income for New Jersey Gross
Income Tax purposes. If a nonparticipant (position 18 = “3”)
fill with zeros.

NOTE: All money amounts must be right justified. The
right-most two positions represent cents in the money
amount fields. Do not enter dollar signs, commas,
decimal points or negative amounts. Positive amounts are
indicated by placing a “+” (plus) in the left-most position
of the money amount field. Each money amount field
must contain 10 numeric characters. Unused positions
must be filled with zeros. (Example: $2,457.96 is entered
as ‘+0000245796’). Negative amounts are indicated by
entering all zeros.

O NJ Income Tax AN 11 Enter the participant’s New Jersey Income Tax. If a
nonparticipant (position 18 = “3”) fill with zeros. See note
above.

P Filler 7 Enter blanks.

Q X A 1 Required. Enter “X”

“T” RECORD

A Record Type A 1 Required. Enter “T”

B Return Year N 4 Required. Enter return year for Form NJ-1080-C. Must be
the same year entered in Record “A”.

C Composite AN 12 Required. Enter the entity’s Federal EIN as it appears
Federal EIN on the “A” record.

D Filler 1 Leave blank.

E Filler 9 Leave blank.

F Filler 20 Leave blank.

G Filler 15 Leave blank.

H Filler 35 Leave blank.

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                     RECORD LAYOUT AND DESCRIPTION
                                         EXCEL SPREADSHEET

                                         “T”  RECORD (Continued)

Column   Field Title              Type   Column                 Description and Remarks
                                  A/N/AN Width

I      Filler                            35     Leave blank.

J      Filler                            35     Leave blank.

K      Filler                            25     Leave blank.

L      Filler                            2      Leave blank.

M      Filler                            9      Leave blank.

N      Filler                            11     Leave blank.

O      Filler                            11     Leave blank.

P      Number of                  AN     7      Required.  Enter the number of “D” records reported for the 
       Participant/Nonparticipant               preceding “A” record.  Right justify and zero fill.
       Reported

Q      X                          A      1      Required.  Enter “X”

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