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                                                  Capital Tax Collection Bureau 
                                          2301 North Third Street  ▪             Harrisburg, PA  17110 
                                          (717) 234-3217 (Phone)    ▪            (717) 234-2962 (Fax) 
                                            LOCAL EARNED INCOME TAX RETURN  
                                            CERTIFICATE OF RESIDENCE FORM 
                                                                
 __________________________________________________________________________________________ 
  
  This form is to be used by employers and/or taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes (EIT).   
  This form must be utilized by employers when a new employee is hired or when a current employee notifies employer of a name and/or address change. 
  
 SECTION 1 – EMPLOYEE PHYSICAL RESIDENT ADDRESS 
 NAME (Last, First, Middle Initial)                                                                                                         SOCIAL SECURITY NUMBER 

 PHYSICAL STREET ADDRESS (Not PO Box or c/o Address – See Section 2 below)                                                                  BIRTHDATE 

 CITY                                                   STATE                    ZIP CODE                                                   DAYTIME PHONE NUMBER 

 COUNTY                                 SCHOOL DISTRICT                                                                             MUNICIPALITY (City, Borough, Township) 

 DATE YOU BECAME A RESIDENT OF ABOVE ADDRESS  PSD CODE (6 digit)                                                                            TOTAL RESIDENT EIT RATE 
                                                                                                                                            
 SECTION 2 – EMPLOYEE MAILING ADDRESS 
 MAILING ADDRESS (Complete only if different from physical address in Section 1) 

 CITY                                                                                                                               STATE             ZIP CODE

 SECTION 3 – SPOUSE ALSO RESIDING AT ABOVE ADDRESS 
 NAME (Last, First, Middle Initial)                              BIRTHDATE                                                                  SOCIAL SECURITY NUMBER 

 SECTION 4 – EMPLOYER LOCAL EMPLOYMENT LOCATION – LOCAL PHYSICAL ADDRESS 
 EMPLOYER NAME (Use Federal ID Name)                                                                                                        EMPLOYER FEIN 

 LOCAL STREET ADDRESS (Not PO Box) 

 CITY                                                   STATE                    ZIP CODE                                                   PHONE NUMBER 

 COUNTY                                 SCHOOL DISTRICT

 MUNICIPALITY (City, Borough, Township)         WORK PSD CODE (6 digit)                                                                     MUNICIPAL NON-RESIDENT EIT RATE 
                                                                                                                                           
 SECTION 5 – CERTIFICATION 
 SIGNATURE OF EMPLOYEE                                                                                                                      DATE 

 PHONE NUMBER                                                    EMAIL ADDRESS 

     For information on obtaining the appropriate MUNICIPALITY (City, Borough, Township) PSD CODES and Earned Income Tax RATES to enter in  
                                    Sections 1 and 4 above, please refer to the Pennsylvania Department of Community and Economic Development website: 
  
                                                                                                                      www.newPA.com 
                                                                    Select Get Local Gov Support > Municipal Statistics > EIT/PIT/LST Tax Registers 



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                                            Capital Tax Collection Bureau 
                                                Certificate of Residence Form Instructions 
    
                                                                          Purpose 
 
The Certificate of Residence will allow  your employer to provide the tax bureau with the information required to 
distribute the local earned income tax withheld from your paycheck to the correct municipality and school district.  You 
need to provide your employer with your DOMICILE address (i.e. permanent/principal physical address).  This address 
may differ from your mailing address. 
 
                                                                          Determining your Domicile 
 
Most individuals have just one principal place of residence and can easily determine their domicile by considering the 
following characteristics of one’s domicile.  A domicile is: 
 
 • A permanent home to which you have the intention of returning to when absent 
 • A voluntary fixed place of habitation that is not for a special or limited purpose 
 • A fixed place of habitation which you consider to be permanent rather than temporary 
  
If you can determine your domicile using the above criteria, go to “Instructions” below.  If not, read on. 
 
Items to consider in determining the residence with the greatest connections would include where a person: 
 
 • Maintains a driver’s license and vehicle registration 
 • Obtains a homestead or farmstead exemption on property 
 • Declares residency for licenses, income tax returns or school tuition 
 • Fulfills local tax obligations 
 • Registers to vote 
 • Spends the greatest amount of time 
 • Has doctors, lawyers and accountants 
 • Worships regularly 
 • Participates in social, fraternal or athletic organization 
  
Your  domicile  does  not change until you move to another location with the sincere intention of making your “new” 
permanent home there and abandoning your previous domicile.  File a new certificate with your employer at the time 
this occurs. 
  
                                                                                Instructions 
    
Instructions to Employees:  Complete Sections 1,2,3 & 5 and return to your employer at time of employment or 
change of address and/or name.  If the employee is not sure of his or her municipality or school district, they can go to 
the US census Bureau website and enter their street address to determine the correct information.  Go to their website 
at http://factfinder.census.gov then click on the “Address Search” tab on the left side of the page.       Shaded area in 
Section 1 should be completed by your employer. 
    
Instructions to Employers:  Complete Section 4 of this form and the shaded area of Section 1.  If you have multiple 
work  locations,  be sure to indicate the local address where the employee in Section 1 works.  You will need the 
information in Section 1 and Section 4 when completing your local withholding tax return (Form 511). 
 
Determine the correct PSD Code and Withholding Rate for the employee’s residence address in Section 1 and the PSD 
Code and Withholding Rate for the work location address in Section 4.  Under Act 32 of 2008, you are required to 
withhold from the employee the higher of the Section 1 resident rate or the Section 4 non-resident rate. 
 
Mail, fax or email to  captax@captax.com a copy of the completed  certificate  of residence to Capital Tax Collection 
Bureau and keep a copy for your payroll/personnel records.  You may send them in as they are completed or submit 
them along with your final tax return.    






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