A newly hired employee is defined as:

• someone not previously employed by the employer; or

• a person being rehired who was previously employed by the employer but has separated from the employer for at least 60 consecutive days.

In Nevada, new hire information must be reported to the Employment Security Division of the Department of Employment, Training and Rehabilitation.  

New hire information is used by the Child Support Enforcement Program of the Nevada Division of Welfare and Supportive Services and the National Directory of New Hires to locate parents who are not paying legally required child support.

·         Who must report?

·         When must New Hire information be reported?

·         Where must New Hire reports be sent?

·         What New Hire information must be reported?

·         How must New Hire information be reported?

·         FTP Reporting (preferred)

·         Multistate Employers

·         Questions:

·         New Hire Reporting Form for Fax or Mail-in

Who must report?

Any employer who hires (or rehires after at least 60 consecutive days of separation from employment) employees for whom a W-4 Form is required by the Internal Revenue Service (IRS).

When must New Hire information be reported?

·         Required information must be reported within 20 days of hire (or rehire after at least 60 consecutive days of separation from employment).

What New Hire information must be reported?

For each person hired (or rehired after at least 60 consecutive days of separation from employment), employers must report:

• Employee's Full Name
• Employee's Social Security Number
• Employee's Address (City, State and Zip Code)
• Employer's Federal Employer Identification Number
• Employer's Name
• Employer's Address (City, State and Zip Code)
• Employee's Start Date

Employer Alert! As part of an ongoing effort to assist employers in protecting themselves from possible fraud, Nevada's New Hire Program uses a cross match procedure with Unemployment Insurance to detect possible fraudulent practices. To assist in this cross match we ask that employers also provide the following optional items:

• Employee's Date of Birth
• Employee's State of Hire
   

How must New Hire information be reported?

The method of reporting is at the discretion of the employer; a specific form is not required.

• Secure File Transfer Protocol is preferred.
• Copies of W-4 Forms may be mailed or faxed to the Employment Security Division.
• New Hire Reporting Form for Fax or Mail-in
• Written information in any format is acceptable, as long as it contains the seven data elements listed above.
• Information may be faxed to (775) 684-6379.
   

Secure File Transfer Protocol (FTP) Reporting:

More information regarding FTP Reporting.

 Multistate Employers:

Employers with employees working in more than one state may report them to the state in which they are working, or the employer may report all employees to one state. Employers who choose to report to one state must notify the Secretary of Health and Human Services of the state choosen. Notification should be mailed to:

Department of Health and Human Services
Office of Child Support Enforcement
Multistate Employer Registration
PO Box 509
Randallstown, MD 21133

For information, call Customer Service 1-800-258-2736

Multistate Link

Questions:

Questions regarding New Hire reporting in Nevada may be directed to:
(775) 684-6370

Additional information can be found at New Hire Reporting

For information regarding the Nevada Child Support Enforcement Program, please visit their web site at:
Child Support Enforcement Program
 or call:
(775) 684-0500

Additional information at Federal Parent Locator Service