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INSTRUCTIONS FOR FILING KANSAS PERSONAL PROPERTY ASSESSMENT FORM
File a return in each county where you have taxable personal property. Refer to the schedule summaries below for the types of personal
property that are taxable. For more information contact your local county appraiser's office.
1) Complete the owner and address information. Provide the name of taxpayer if different from owner and provide the location of property if
different from the owner’s address. Note: If this is not a new account, please provide the county account number.
2) Check one of the “I DO HEREBY CERTIFY” boxes and sign the return. By law, both the property owner and the rendition preparer (if
applicable) must sign the return. Attach any appropriate schedules. Note: The county appraiser will supply a list of property reported to
the county for the prior tax year. This list should be reconciled and used for the current year reporting.
3) File by March 15th. By law, this form must be completed, signed and filed with the county appraiser by March 15 .thA written request for
an extension must be filed with the county appraiser prior to March 15 thif an extension from this filing date is needed. The penalty for late
filing is 5% per month up to a maximum of 25%, the penalty for failure to file is 50%.
Note: Machinery & Equipment Income Tax Credit has been repealed for all tax years beginning after Dec. 31, 2011. The
following is a brief description of the schedules a taxpayer should use to report taxable personal property:
SCHEDULE 1: Personal Property Mobile Homes used for Residential Housing; By law, a mobile home is considered to be personal property unless:
(1) the owner (or spouse) of the mobile home also owns the land it is on and (2) the mobile home has a permanent foundation. The method used
to value a residential mobile home will be the same, whether classified as real or personal.
SCHEDULE 2: Mineral Leasehold Interests, contact the county appraiser for a separate Schedule 2.
SCHEDULE 3: Public Utilities-Locally Assessed, contact the county appraiser for a separate Schedule 3.
SCHEDULE 4: Motor Vehicles are self-propelled and designed to operate on public roads. List motor vehicles that are tagged to operate at
16,000 pounds or greater or non-highway titled. Micro-utility trucks should be listed on this schedule. Vehicles not designed to operate on
public roads are listed on Schedule 5 or 6. Commercial vehicles will be reported to the Commercial Motor Vehicle Office and Central Permit.
SCHEDULE 5: Commercial and Industrial Machinery and Equipment is any tangible personal property used to produce income or depreciated
or expensed for IRS purposes which is not exempt, state appraised, or a motor vehicle. All tangible personal property used for commercial
and industrial purposes must be listed for property tax purposes unless it is expressly exempt, even if the item has been fully depreciated for
income tax or record keeping purposes.
The following is a brief description of the columns on Schedule 5:
(1) A description of the property.
(2) The year the new or used item was purchased.
(3) Note whether the item was purchased new (“N”) or used (“U”).
(4) The age, in years, of the item at the time it was purchased. If purchased new the age at purchase is 0.
(5) The cost to acquire the item; in terms of dollar value, not including sales tax or freight and installation costs that are charged
separately and readily discernible from the actual retail price of the item.
(6) through (10) are for county use
Retail cost when new is the cost of the item when first offered new at the retail level, not including sales tax or freight and installation costs
charged separately and readily discernible from the set retail price. When items are purchased used, the appraiser will use a formula
prescribed by the state to estimate “retail cost when new”.
An “item” functions independently, without direct physical attachment to another “part” of machinery and equipment used in the owners
business. For example, a keyboard or monitor is a “part” used in conjunction with other “parts” which together form the “item” (computer).
Exemptions: Machinery and equipment with a “retail cost when new” of $1500 or less is expressly exempt from taxation. In addition, all
machinery and equipment acquired after June 30, 2006, via a bona fide purchase or lease or is transported into the state for expansion of
an existing business or creation of a new business is expressly exempt from taxation.
SCHEDULE 6: Other personal property not elsewhere classified is any taxable personal property that cannot be listed on Schedules 1 through
5. Personal property that may qualify as “Other” includes off-road motorcycles, ATVs, work-site utility vehicles, snowmobiles, golf carts, race
cars, non-commercial trailers, travel trailers that are not Kansas RV-titled, Tiny Home Trailers, etc. Also includes boat trailer and boat motors
not listed as Watercraft.
Exemption: Personal property not elsewhere classified (subclass 6) whose purchase price is $750 or less is expressly exempt from
taxation. This exemption also applies to Watercraft.
SCHEDULE 7: Tangible Personal Property Held But Taxable to Others. Anyone having in their possession or custody taxable personal property
belonging to another (e.g.; leased/lease-purchase equipment, vending or game machines, etc.) must list the property in the name of the
owner. Exempt entities must also list taxable personal property belonging to others. Refer to Schedule 5 for applicable exemptions.
Watercraft is defined as any boat or vessel designed to be propelled by machinery, oars, paddles, or wind action upon a sail for navigation on
the water. Each watercraft may include one trailer and any nonelectric motor or motors necessary to operate such watercraft on the water.
Additional trailers and motors must be listed in Schedule 6. Note: The owner of record must notify the county appraiser of the sale or
acquisition of any watercraft. The notification must be given on or before December 20th, so the value can be prorated for the number of
months it is owned.
Exemption: Any boat that is designed to be propelled through water through human power alone shall be exempt.
NOTE: By law, in order to promote uniform, equal and accurate assessments, all renditions filed are subject to review by the county appraiser
for completeness and accuracy. For the same reason, the county appraiser will also take steps to discover non-filers.
NOTE: If additional lines are needed, attach supplemental schedules or computer printouts with the same information.
PV-PP-1A (Rev 03/22)
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