Information for Multistate Employers

If your company has employees working in more than one state, it is considered a multistate employer. Here’s what you need to know.

As a multistate employer, you have two options:
1. Submit reports to each state where employees work, or
2. Report all employees to one state

Option 1
Report newly hired employees to the state in which they are working, following the new hire regulations of each state to which you will report. Click here for information on other states' new hire reporting offices.

Option 2
Select one state where you have employees working and report all new hires to that state electronically. Click here for more information on electronic reporting.

When you select Option 2, you are required to follow the new hire regulations of only the state you have selected to receive your new hire reports. Employers choosing this method can save time and money by consolidating their new hire reports and electronically submitting them to a single state.

Note: You may not report new hires using both Option 1 and Option 2.

If you choose Option 2 for reporting your new hires, you must notify the U.S. Department of Health and Human Services as to which state you have designated to receive all of your new hire information. This is called "multistate employer registration". You can notify the Department in one of the following three ways:

1. You can register as a "multistate employer" using the Department's website:
https://ocsp.acf.hhs.gov/OCSE/

2. You may notify the Department of Health and Human Services using an optional form. Download a copy from the OCSE website at: http://www.acf.hhs.gov/programs/css/ resource/multistate-employer-registration-form-instructions or call (410) 277-9470 to request a copy of the form. Once completed, the form can be faxed or mailed to the OCSE:

Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
Multistate Employer Notification
P.O. Box 509
Randallstown, MD 21133
Fax: (410) 277-9325

3. Alternatively, you may mail or fax a notification to the address listed above using your own letterhead or form, being sure to include the following information:

• Employer legal name
• Employer Federal Employer Identification Number (FEIN) - If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage informa tion when reporting new hires
• Employer address
• Employer phone number
• Employer contact name
• Employer contact phone number
• State to which employer will be reporting
• A list of all states in which you currently have employees

Remember, multistate employers must electronically report the following information for each new hire:

• Employer Information. You must report the employer's name, address, Federal Employer Identification Number (FEIN), and indicate if you are reporting as a multistate employer. If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires.
• Employee Information. You must report the employee's name, address, and social security number. You also need to report the employee's state of hire.

Multistate new hire reports must be submitted electronically via our website, or as a file that adheres to our file submission layout specifications. Click here for more information on electronic reporting.