Enlarge image | REQUIREMENTS FOR MAGNETIC MEDIA REPORTING of QUARTERLY PAYROLL REPORT 1. Conform to all technical specifications (see Appendix A). Also refer to specifications outlined in the U.S. Department of Health and Human Services publication Magnetic Media Reporting. 2. If this is your first magnetic filing, submit a hard copy of your wage data with your media (CD-R, cartridge ). If the media is correct, it will be processed. If it is rejected, the hard copy will be processed and we will notify you of the problems. After you receive notification that you are an approved magnetic media reporter, it is no longer necessary to provide a hard copy. 3. Include a copy of a completed Transmitter Report with each media . (see Appendix B). 4. If you are using a CD-R -use a felt tip permanent marker to label the CD-R, place the CD-R in a protective case and place an external label on the outside of the protective case that includes all necessary information. (see Appendix C). For cartridges place an external label on each cartridge that includes all necessary information. (see Appendix C). 5. Please give each CD-R /cartridge an external catalogue number or some other identification number (any length). 6. Send the magnetic media to the following address: Delaware Department of Labor Div. of Unemployment Insurance P. O. Box 9953 Wilmington, DE 19809 7. Send the Quarterly Tax Report (DE form UC-8) and Quarterly Payroll Report (DE form UC-8A) with the notation filed by magnetic media to: Delaware Department of Labor Div. of Unemployment Insurance P. O. Box 41785 Philadelphia, PA 19101-1785 8. Direct questions to Accounts Management at (302) 761-8482 or at the Delaware address above. |
Enlarge image | Appendix A Technical Specifications 1. Media forms Accepted: CD-R (File must be a .txt file) 3490 or 3490E, non-compressed Cartridges. ½” 9-Track Tape Reels and 3.5" diskettes will not be accepted 2. Sequence of Records: First: 'E' record which details Employer information (see Appendix D) Second: 'S' record which details Employee information (see Appendix E) 3. General Format: Use the booklet, TIB-4, October 1988 Social Security Administration Publication No. 42-007 for general format instructions when reporting Employee wage information. However, Delaware requires formatting of the employee name field as specified on the attached record layout type 'S'. 4. Record Length: 275 Blocking Factor: 25 (6875) 5. Internal Label : Standard IBM OS/VS Label. |
Enlarge image | Appendix B TRANSMITTER REPORT FOR MAGNETIC MEDIA FILING Quarterly Summary Assessment Report 1. Name and Address of Transmitter 2. DE Employer Account No(s). (Include Street, City, State & Zip): ____ _______ ____ ___ ___ -___ ____ _______ ____ ___ ___ -___ ____ _______ ____ ___ ___ -___ (list any additional accounts below or a separate sheet) 3. Tax Yr ____ ___ ___ -___ Quarter ____ 5. Name and Address of Person to Contact About 4. Number & Type of Reporting Magnetic Media Filing (Include Street, City, Medium in File State and Zip): __________________________ Magnetic Cartridge 6. Telephone Number 7. Date Sent 8. Name and Address of Person to Whom 9. Transmitters Magnetic Media Inventory Magnetic Media File is to be Returned: Numbers Comments: ___________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Please send a completed copy of this form with every magnetic media Send Completed Magnetic Media to: Delaware Department of Labor Division of Unemployment Insurance, QPR-1 P.O. Box 9953 Wilmington, DE 19809-0953 |
Enlarge image | Appendix C MAGNETIC MEDIA EXTERNAL LABEL 1. NAME OF COMPANY 2. ACCOUNT NUMBER 3. TYPE OF DOCUMENT 4. TAX PERIOD 5. CREATE DATE 6. MACHINE 7. BLOCKING FACTOR 8. NO. OF RECORDS 9. CONTACT 10. PHONE NO. 1. Name of Company 2. Account Number 3. Type of Document (QPR-1) 4. Tax Period – Enter Year-Quarter of the records on Cartridge 5. Create Date – Date this cartridge was created 6. Machine – Name of Manufacturer 7. Blocking Factor 8. Number of Records on Cartridge 9. Contact –0 10. Phone Number PLEASE BE SURE TO INCLUDE A SIMILAR LABEL |
Enlarge image | Appendix D CARTRIDGE RECORD FORMAT RECORD ‘E’ FIELD CHARACTERISTICS: A - ALPHABETIC RECORD NAME: WAGE TYPE ‘E’ RECORD SOURCE: EMPLOYER I - ALPHANUMERIC SIZE: 275 MEDIUM: CARTRIDGE N - NUMERIC (UNSIGNED) NX - NUMERIC (UNSIGNED) FILE SEQUENCE: DATE SUBMITTED: NX - NUMERIC (MINUS SIGNED) BEGIN LABEL: OS/VS STANDARD END LABEL: OS/VS STANDARD Z - ZONE BLOCKING FACTOR: 25 PREPARED BY: DATE: F - FILLER/SPACES REVIEWED BY: DATE: SUPERSEDES: ITEM FIELD FIELD FIELD FIELD NO OF P I FIELD FIELD NO POSITION SIZE SIZE CHAR DEC OR U LABEL DESCRIPTION BYTES CHAR POS Z S T 1 1 1 A Type ‘E’ constant 2 2-5 4 N Reporting Period (MMYY) * 2-3 2 N Reporting Month * 4-5 2 N Reporting Year 3 6-14 9 N Federal Employer Identification Number (F.E.I.N.) 4 15-16 2 F Blank 5 17-22 6 N 6 Digit State Account Number 6 23 1 F Blank 7 24-73 50 X Employer Name 8 74-160 87 F Blank 9 161-162 2 N Blocking Factor 25 constant 10 163-275 113 F Blank REFER TO PAGES 19-20 IN THE MAGNETIC MEDIA REPORTING MANUAL SSA PUB NO.42-007 TIB(4) OCTOBER 1988 |
Enlarge image | Appendix E CARTRIDGE RECORD FORMAT RECORD ‘S’ FIELD CHARACTERISTICS: A - ALPHABETIC RECORD NAME: WAGE TYPE ‘S’ RECORD SOURCE: EMPLOYEE I - ALPHANUMERIC SIZE: 275 MEDIUM: CARTRIDGE N - NUMERIC (UNSIGNED) NX - NUMERIC (UNSIGNED) FILE SEQUENCE: DATE SUBMITTED: NX - NUMERIC (MINUS SIGNED) BEGIN LABEL: OS/VS STANDARD END LABEL: OS/VS STANDARD Z - ZONE BLOCKING FACTOR: 25 PREPARED BY: DATE: F - FILLER/SPACES REVIEWED BY: DATE: SUPERSEDES: ITEM FIELD FIELD FIELD FIELD NO OF P I FIELD FIELD NO POSITION SIZE SIZE CHAR DEC OR U LABEL DESCRIPTION BYTES CHAR POS Z S T 1 1 1 A Type ‘S’ constant 2 2-10 9 N Social Security Number 3 11-37 27 X Employee Name * 11 1 X First Initial * 12 1 X Middle Initial * 13 1 F Blank * 14-37 24 X Last Name 4 38-123 86 F Blank 5 124-125 2 N State Code ‘10’ Constant 6 126-127 2 F Blank 7 128-131 4 N Reporting Period (MMYY) * 128-129 2 N Reporting Month * 130-131 2 N Reporting Year 8 132-140 9 N 2 Employee Wages 9 141-149 9 F Blank 10 150-151 2 N Number weeks worked/quarter 11 152-275 124 F Blank REFER TO PAGE 23 IN THE MAGNETIC MEDIA REPORTING MANUAL SSA PUB NO.42-007 TIB(4) OCTOBER 1988 |