- 1 -
|
FORM W-3 INSTRUCTIONS
General Employers are required to withhold Occupational License Fees/Taxes from the gross salaries, wages, commissions, and
other forms of compensation earned by employees for work performed within Louisville Metro, Kentucky. Louisville
Information Metro includes the area within the boundaries of Jefferson County, Kentucky.
Important: Wage and Tax Statements should be submitted for only those employees that earned wages while working in
No refunds or credit will Louisville Metro, Kentucky. If any quarter(s) has been over or underpaid, an “amended” Form W-1 must be attached
result from entries made on to this Form W-3. If additional tax is owed (Line 7 of this form), submit your check along with the amended form(s). If
this form. An amended you failed to include deferred wages under Section 125 for any quarter, you must submit amended Forms W-1 for the
Form W-1 must be
submitted to obtain refunds corresponding tax periods and remit any additional tax due.
or apply credits.
Tax rates • Resident employees - Employees who work and live in Louisville Metro, Kentucky, are subject to a tax rate of
2.2% (.0220). The rate for resident employees is composed of:
Louisville Metro 1.25% (.0125)
Transit Authority .2% (.0020)
There are three basic tax School Boards Tax .75% (.0075)
rates that apply to wages • Non-resident employees - Employees who live outside Louisville Metro, Kentucky, are subject to a tax rate of
earned within Louisville 1.45% (.0145). The rate for non-resident employees is composed of:
Metro, Kentucky. Louisville Metro 1.25% (.0125)
Transit Authority .2% (.0020)
• Resident ordained ministers- Ordained ministers who work and live in Louisville Metro, Kentucky are subject to
.75% (.0075) School Board Tax for services connected with his or her regular duties as a minister of religion.
When to File Form W-3 must be hand-delivered or postmarked on or before February 28th. W-2 information and the Annual
Reconciliation (Form W-3) should be filed separately from the 4th quarter withholdings’ tax return.
Where to File Form W-3 should be mailed to the Louisville Metro Revenue Commission, P.O. Box 32300, Louisville, Kentucky
40232-2300, or hand-delivered to 617 West Jefferson Street, Louisville, Kentucky 40202. Employee W-2 forms can be
forwarded to the Metro Revenue Commission in IRS format, either electronically through the web or magnetically. If
submitted in this manner, please check the box ‘W-2’s filed electronically/magnetically’ and return to our office.
READ INSTRUCTIONS BELOW TO COMPLETE FORM W-3
Demographics • Enter full legal name under applicable section. (i.e. Individual/sole proprietor or Corporation/Partnership)
If you are filing as an Individual/sole proprietor you must provide your Social Security number.
If you are filing as a Corporation/Partnership you must provide your Federal ID number.
• Provide current address on account.
• All reports must include Account ID and Filing Year (YYYY)
Quarterly Line 1 Enter amount that should have been paid with “Employers Quarterly Return of Occupational Fees
Withheld” (Form W-1) ending March 31 st
Reporting Line 2 Enter amount that should have been paid with “Employers Quarterly Return of Occupational Fees
Withheld” (Form W-1) ending June 30th
Line 3 Enter amount that should have been paid with “Employers Quarterly Return of Occupational Fees
Withheld” (Form W-1) ending September 30th
Line 4 Enter amount that should have been paid with “Employers Quarterly Return of Occupational Fees
Withheld” (Form W-1) ending December 31 st
Additional Tax Line 5 Total Quarterly Taxes that should have been paid with “Employers Quarterly Return of Occupational Fees
Withheld” (Form W-1) (Sum of lines 1-4)
Due Calculations Line 6 Total TaxesWithheld per Schedule of employees’ wages attached or electronically reported.
Line 7 Subtract Total TaxesWithheld (Line 6) from Total Quarterly Taxes (Line 5)
Note: If there is a figure on Line 7 you must file an amended Form W-1 to pay any additional tax, obtain a refund, or
apply a credit.
Schedule of If Employee W-2 Forms are not reported electronically, Form W-3 or W-2 copies must be accompanied with a
Schedule of Employees’ Wages.
Employee’s • Provide employee’s full name and address.
Wages • Provide employee’s social security number.
• Provide employee’s gross pay and the amount of occupational tax withheld.
Signature • If the return is being filed by a sole proprietor, it must be signed and dated by that individual.
• If the return is being filed by a corporation, it must be signed and dated by a corporate officer authorized to sign.
• If the return is being filed by a partnership, it must be signed and dated by a general partner.
Page 1 | 2
|