The IRS Collection Process Publication 594 This publication provides a general description of the IRS collection process. The collection process is a series of actions that the IRS can take to collect the taxes you owe if you don’t voluntarily pay them. The collection process will begin if you don’t make your required payments in full and on time, after receiving your bill. Please keep in mind that this publication is for information only, and may not account for every tax collection scenario. It’s also not a technical analysis of tax law and does not include a detailed explanation of your rights. For an explanation of your rights, please see Publication 1, Your Rights as a Taxpayer. If you have questions or need help Please visit IRS.gov for your tax needs. You can get answers to your tax questions from the Interactive Tax Assistant www.irs.gov/ITA. You can also check www.irs.gov/ forms-instructions to find all the IRS tax forms and publications mentioned here and the IRS video portal at www.irsvideos.gov to view informational videos on a variety of topics in this publication. You can also call the number on your bill or visit your local IRS office for assistance. If you don’t have a bill, please go to www.irs.gov/payments for payment options or call 1-800-829-1040 (individuals) or 1-800-829-4933 (businesses). Check for local services and hours of operation at www.irs.gov/help/contact-your-local-irs-office. Overview: Filing a tax return, billing, and collection 2 General steps from billing to collection 2 What you should do when you get an IRS bill 2 Who to contact for help 2 Ways to pay your taxes 2 Options for paying in full 2 Options if you can’t pay in full now 3 If you are unable to pay at this time 3 How long we have to collect taxes 3 How to appeal an IRS decision 4 If you don’t pay on time: Understanding collection actions 4 Collection actions in detail 5 Federal Tax Lien 5 Notice of Federal Tax Lien 5 Levy: A seizure of property 6 Summons: Used to secure information 7 IRS Actions Affecting Passports 7 Information for Taxpayers assigned to a Private Collection Agency 7 Information for employers: Collection of employment tax 8 Additional information 8 Publication 594 (Rev. 5-2024) Catalog Number 46596B Department of the Treasury Internal Revenue Service www.irs.gov |
Publication 594 The IRS Collection Process Overview: Filing a tax return, billing, and collection in person. After you file your tax return and/or a final decision is made establishing Taxpayer Advocate Service your correct tax, we record the amount in our records. If you owe, we The Taxpayer Advocate Service (TAS) is an independent organization will send a bill for the amount due, including any penalties and interest. within the Internal Revenue Service that helps taxpayers and protects If you don’t pay or make arrangements to pay, we can take actions taxpayer rights. They help taxpayers whose problems with the IRS to collect the debt. Our goal is to work with you to resolve your debt are causing financial difficulties, who’ve tried but have not been able before we take collection actions. If your bill is for an individual shared to resolve their problems with the IRS, or believe an IRS system or responsibility payment as a result of the Affordable Care Act, the procedure isn’t working as it should. Their service is free. Your local amount owed is not subject to the failure to pay penalty, levies or the advocate’s number is at www.taxpayeradvocate.irs.gov and in your filing of a Notice of Federal Tax Lien. However, interest will continue to local directory. You can also call them at 1-877-777-4778. For more accrue and the Service may offset federal tax refunds until the balance information about TAS and your rights under the Taxpayer Bill of is paid in full. Rights, go to www.taxpayeradvocate.irs.gov. ➜ General steps from billing to collection Taxpayer Sources for Assistance You file your tax return. Most returns are filed annually (by April 15th) Assistance can be obtained from individuals and organizations that are or quarterly (businesses with employees). independent from the IRS. To find the location closest to you, you can view Publication 4134, Low Income Taxpayer Clinic List at IRS.gov. 1. If you owe taxes, we will send you a bill. This is Also, see the LITC page at www.taxpayeradvocate.irs.gov/litcmap. your first bill for tax due. Based on your return, we will Assistance may also be available from a referral system operated by a calculate how much tax you owe, plus any interest state bar association, a state or local society of accountants or enrolled and penalties. agents or another nonprofit tax professional organization. The decision 2. If you don’t pay your first bill, we will send you at to obtain assistance from any of these individuals and organizations will least one more bill. Remember, interest and penalties not result in the IRS giving preferential treatment in the handling of the continue to accrue, as applicable, until you’ve paid issue, dispute or problem. your full amount due. Ways to pay your taxes 3. If you still don’t pay after you receive your final bill, we will begin collection actions. Collection actions To explore all of your payment options visit www.irs.gov/payments. can range from applying your subsequent tax year To minimize interest and penalties, we recommend paying your taxes refunds to tax due (until paid in full) to seizing your in full. However, if you’re unable to pay in full, you can request an property and assets. This could include a visit from Installment Agreement or Offer in Compromise. These payment plans a Revenue Officer to your home or business. See allow you to pay your taxes in installments over time, to pay less than https://www.irs.gov/newsroom/how-to-know-if-its- you owe, or both. It’s also important to stay current on your payments really-the-irs. for future taxes. This means making your estimated tax payments, withholding payments, or federal tax deposits as required by law. ➜ What you should do when you get an IRS bill If you agree with the information on the bill, pay the full amount ➜ Options for paying in full before the due date. If you can’t pay the full amount due, pay as Electronic payments much as you can and visit www.irs.gov/payments to consider our We offer several electronic payment options. You can pay online, by online payment options. Our online payment options include the phone or from your mobile device with the IRS2Go app. Go to www. Online Payment Agreement application which allows you to set up irs.gov/payments for the payment options, telephone numbers and an installment agreement online. If you do not qualify for our online easy secure ways to pay your taxes. payment options, immediately contact us by calling the telephone Online Account number on your bill to explain your situation. You should have your Individuals can make payments from their bank account through Online financial information available during the call, including your monthly Account. Go to www.irs.gov/account to sign up today and view all of income and expenses. Based on your ability to pay, we may provide the information available. you with alternate payment options such as setting up an installment IRS Direct Pay agreement. IRS Direct Pay is free and available to individual taxpayers at www.irs. If you disagree with the information on the bill, call the number on gov/DirectPay, where you can securely pay your taxes directly from it, or visit your local IRS office. Be sure to have a copy of the bill and your checking or savings accounts without any fees or pre-registration. any tax returns, cancelled checks, or other records that will help us Schedule payments up to 30 days in advance, and receive instant understand why you believe your bill is wrong. If we find that you’re confirmation that you submitted your payment right, we will adjust your account and, if necessary, send a revised bill. Debit or credit card If you don’t pay the amount due or tell us why you disagree with You can pay your taxes by debit or credit card. Both paper and electronic it, we may take collection actions. filers can pay their taxes by phone or online through any of the If you are in bankruptcy, please notify us immediately. The authorized debit and credit card processors. Though the IRS does bankruptcy may not eliminate your tax debt, but we may temporarily not charge a fee for this service, the card processors do. Go to www. stop collection. Call the number on your bill or 1-800-973-0424. Have irs.gov/payments for authorized card processors and their phone the following information available: the location of court, bankruptcy numbers. date, chapter and bankruptcy number. IRS2Go ➜ Who to contact for help To pay your federal taxes quickly on the go, use the IRS2Go mobile The Internal Revenue Service app. IRS2Go provides easy access to Direct Pay, offering you a free, Make IRS.gov your first stop for your tax needs. You can find answers secure way to pay directly from your checking or savings account. You with the Interactive Tax Assistant at www.irs.gov/ITA. Please don’t can also make a debit or credit card payment through an approved hesitate to contact us with any questions you may have. Call the payment processor for a fee. View more information at www.irs.gov/ number on your bill or 1-800-829-1040 (individuals) or 1-800-829- irs2go. 4933 (businesses). You can find answers to your questions at IRS.gov or by visiting your local IRS office to speak with an IRS representative 2 |
Publication 594 The IRS Collection Process Electronic Federal Tax Payment System status. Please have your financial information available if you apply over The Electronic Federal Tax Payment System is a free service that gives the phone or at an IRS office. For more information, see Publication taxpayers a safe and convenient way to pay individual and business 1854, How to Complete a Collection Information Statement (Form 433-A). taxes by phone or online. To enroll or for more information, visit www. If we approve your request, we will still charge applicable interest and eftps.gov or call 800-555-4477. penalties until you pay the balance due in full, and may file a Notice of Cash Federal Tax Lien (see page 5). If we reject your Installment Agreement Taxpayers without bank accounts or if cash is their only option can pay request, you may request that the IRS Independent Office of Appeals using the new pay with cash at a Retail Partner. Because this option (Appeals) review your case. For more information, see Publication involves a three-step process, the IRS urges taxpayers choosing this 1660, Collection Appeal Rights. option to start the process ahead of the tax deadline to avoid interest If you’re unable to meet the terms of your approved Installment and penalty charges. The IRS offers this option in cooperation with Agreement, please contact us immediately. our trusted partners at participating retail locations in all 50 states, including Puerto Rico. Details, including answers to frequently-asked Apply for an Offer in Compromise questions, are at www.irs.gov/paywithcash. You may be eligible for an Offer in Compromise if you can’t pay the amount you owe in full or through installments. By requesting an Offer Pay by mail in Compromise, you’re asking to settle unpaid taxes for less than the You can mail a check to us at the address listed on your notice. Make full amount you owe or doubt exists as to the amount of the liability. checks payable to the Department of the Treasury. We may accept an Offer in Compromise if: ➜ Options if you can’t pay in full now • We agree that your tax debt may not be accurate, Apply for an Installment Agreement (Payment Plan) • You have insufficient assets and income to pay the amount due, or An Installment Agreement with the IRS means that we will allow you • Because of your exceptional circumstances, paying the amount to make smaller periodic payments over time if you can’t pay the full due would cause an economic hardship or would be unjust. amount at once. A setup fee applies to all agreements over 180 days. There are several ways to apply for an Installment Agreement: For an Offer in Compromise to be considered, you must pay an application fee and make an initial or periodic payment for all Form • Online, using the Online Payment Agreement application at 656 submissions. However, low-income taxpayers may qualify for a www.irs.gov/OPA. You can apply online for a reduced setup fee if waiver of the application fee and initial or periodic payment. For more the total combined balance of individual income tax, penalty, and information, please see the Low-Income Certification form found in interest you owe is $50,000 or less. Also, individuals owing up to Form 656-B, Offer in Compromise Booklet. $100,000 can apply for a short-term payment plan of up to 180 days. If you own a business and owe $25,000 or less in combined Before we can consider your offer, you must file all tax returns you are legally payroll taxes, penalty and interest for the current and prior calendar required to file, make all required estimated tax payments for the current year, you can also use the Online Payment Agreement to request year, and make all required federal tax deposits for the current quarter an installment agreement. and the two preceding quarters. We can’t consider your offer if you are • By phone, please call the number on your bill or 1-800-829-1040: in bankruptcy. Use the Offer in Compromise Pre-Qualifier to explore the (individuals) 1-800-829-4933 (businesses). possibility that the Offer in Compromise program may be a realistic option • By mail, please complete Form 9465, Installment Agreement to resolve your balance due. To apply for an Offer in Compromise, complete Request. In addition to Form 9465, if you want to make your one of the following forms: payments by payroll deduction, complete Form 2159, Payroll • Form 656-L, Offer in Compromise (Doubt as to Liability) Deduction Agreement. If you owe more than $50,000, you will also Complete this if there is a genuine dispute as to the existence or need to complete Form 433F, Collection Information Statement. amount of the correct taxt debt under the law. Mail your form to the address on your bill. • In person, at your local IRS office near you, please visit www.irs. • Form 656, Offer in Compromise gov/help/contact-your-local-irs-office. Complete this if you’re unable to pay the amount due, or have an economic hardship, or have another special circumstance that If you request a payment plan online, you will receive immediate would cause paying the amount due to be unjust. notification if your agreement is approved. If you request a payment plan by mail, you can reduce the accrual of penalties and interest For more information, see Form 656-B, Offer in Compromise Booklet by making voluntary payments until you’re notified whether we’ve or visit www.irs.gov/Individuals/Offer-in-Compromise-1. accepted your payment plan request. Our acceptance of your interim ➜ If you are unable to pay at this time payments doesn’t mean we’ve approved your request. We will notify Ask that we delay collection and report your account as currently you in writing once we’ve made our decision. not collectable With an installment agreement, you can pay by direct debit, through If you can’t pay any of the amount due because payment would payroll deductions, or by any payment method listed on www.irs.gov/ prevent you from meeting basic living expenses, you can request payments. The setup fee is reduced if you make your payments by that we delay collection until you’re able to pay. Prior to approving direct debit and waived for individuals identified as low-income who your request, we may ask you to complete a Collection Information pay by direct debit. Low-income individuals who set up an installment Statement and provide proof of your financial status. Please remember agreement that is not direct debit are charged a reduced fee. The that even if we delay collection, we will still charge applicable penalties reduced fee can even be waived completely or reimbursed if you meet and interest until you pay the full amount, and we may file a Notice of our low-income guidelines. For more information, see Form 13844, Federal Tax Lien (see page 5). We may also request updated financial Application for Reduced User Fee for Installment Agreements. You information during this temporary delay to review your ability to pay. do not need to submit the user fee with your installment agreement ➜ How long we have to collect taxes application. The fee can be taken from the initial payments made once We can attempt to collect your taxes up to 10 years from the date the installment agreement is accepted. they were assessed. However, the running of this time period may be To be eligible for an installment agreement, you must file all required suspended for several reasons, including, but not limited to, while: tax returns. Prior to approving your Installment Agreement request, we • We’re considering your request for an Installment Agreement or may ask you to complete a Collection Information Statement (Form Offer in Compromise. If your request is rejected, we will suspend 433F, 433-A and/or Form 433-B) and provide proof of your financial collection for another 30 days, and during any period Appeals is considering your appeal request. 3 |
Publication 594 The IRS Collection Process • Collection may be suspended for the period you’re outside the U.S. to propose collection alternatives, such as entering into an installment if you live outside the U.S. continuously for at least 6 months. agreement or an offer-in-compromise, for consideration by Appeals in • The tax periods we’re collecting on are included in a bankruptcy the hearing. It may be necessary for you to submit financial information with an automatic stay. We will suspend collection for the time or tax returns to qualify for such collection alternatives. period we can’t collect because of the automatic stay, plus 6 All issues should be raised and all necessary supporting information months. presented to Appeals at the hearing. You are prevented from • You request a Collection Due Process hearing. Collection will raising issues during a judicial review that were not properly raised be suspended from the date of your request until a Notice of with Appeals in the Collection Due Process hearing. Your Appeals Determination is issued or the Tax Court’s decision is final. conference may be held by telephone, correspondence, or, if you • We’re considering your request for Innocent Spouse Relief. qualify, in a face-to-face conference at the Appeals office closest to Collection will be suspended from the date of your request until 90 your home or place of business. You may be denied a face-to-face days after a Notice of Determination is issued, or if you file a timely conference if you raise issues that are deemed frivolous or made with a petition to the Tax Court, until 60 days after the Tax Court’s final desire solely to delay or impede collection. For a nonexclusive listing of decision. If you appeal the Tax Court’s decision to a U.S. Court of issues identified by the IRS as frivolous, see “The Truth About Frivolous Appeals, the collection period will begin 60 days after the appeal is Tax Arguments” on IRS.gov. For more information about Collection Due filed, unless a bond is posted. Process see Publication 1660. For additional information about statute expiration dates, see https:// Collection Appeals Program www.irs.gov/filing/time-irs-can-collect-tax. Under the Collections Appeals Program, if you disagree with an ➜ How to appeal an IRS decision IRS employee’s decision regarding any levy, seizure, or Notice of You have the right to appeal most collection actions to Appeals. Federal Tax Lien filing and want to appeal it, you can ask to have a Appeals is separate from and independent of the IRS Collection conference with the employee’s manager. If we seize your house, car, office that initiates collection actions. Appeals ensures and protects or other property in order to sell your interest in the property to apply its independence by adhering to a strict policy prohibiting certain the proceeds to your tax debt, you must make the request within communications with the IRS Collection office or other IRS offices, 10 business days after the Notice of Seizure is given to you or left at such as discussions regarding the strength or weakness of your case. your home or business. There is no deadline to request a manager When an IRS office is to be engaged in discussions, you will be invited conference when a levy is served for other types of property (such to participate in the conference, or provided any written document to as wages or bank accounts) or a levy or seizure or Notice of Federal give you an opportunity to comment. Your main options for appeals are Tax Lien filing is proposed. The collection action may go forward if a the following: Collection Due Process or Collection Appeals Program. conference is not requested within a reasonable time period. Collection Due Process If you then disagree with the manager’s decision, you may request The purpose of a Collection Due Process hearing is to have Appeals Appeals review your case under the Collection Appeals Program as review collection actions that were taken or have been proposed. outlined in Publication 1660. Let the Collection office know within 2 After Appeals has made their determination and you do not agree, business days after the conference with the Collection manager that you can go to court to appeal the Appeals’ Collection Due Process you plan to submit a Form 9423. The Form 9423 must be received determination. You can request a Collection Due Process hearing if you or postmarked within 3 business days of the conference with the receive any of the following notices: Collection manager or collection may resume. • Notice of Federal Tax Lien Filing and Your Right to a Hearing If you request a conference and are not contacted by a manager or • Final Notice—Notice of Intent to Levy and Notice of Your Right to a their designee within 2 business days of making the request, you may Hearing contact Collection again and request Appeals consideration. If you • Notice of Jeopardy Levy and Right of Appeal submit Form 9423, note the date of your request for a conference in • Notice of Levy on Your State Tax Refund—Notice of Your Right to Block 15 and indicate that you were not contacted by a manager. The a Hearing Form 9423 should be received or postmarked within 4 business days • Notice of Levy and of Your Right to a Hearing of your request for a conference as collection action may resume. To request a Collection Due Process hearing, complete Form 12153, Submit Form 9423 to the Revenue Officer involved in the lien, levy or Request for a Collection Due Process or Equivalent Hearing or a seizure action. written request containing the same information as contained in Form If you file a Collection Appeals Request and do not agree with Appeals 12153, and send it to the address on your notice. You must request decisions, you cannot proceed to court. a Collection Due Process hearing by the date indicated in the notice Instances in which you can pursue the Collection Appeals Program we send you (for proposed levies, that date is 30 days from the date include, but aren’t limited to: of the letter). The request must be filed timely to preserve your right to judicial review of the determination issued in your Collection Due • Before or after we file a Notice of Federal Tax Lien Process hearing. If your request for a Collection Due Process hearing is • Before or after we seize (“levy”) your property not timely, you can request an Equivalent Hearing within one year from • After we reject, terminate, or propose to terminate your Installment the date of the notice, but you cannot go to court if you disagree with Agreement (a conference with the manager is recommended, but Appeals’ decision. not required). Submit your written Installment Agreement Appeal request, preferably using Form 9423, Collection Appeal Request, During a Collection Due Process hearing, the 10-year period for within the timeframe listed in your notice. collecting taxes is suspended and we are generally prohibited from seizing (levying) your property, if seizing your property is the subject For more information about the Collection Due Process and Collection of the hearing. We are permitted to seize your property during an Appeals Program, please see Publication 1660, Collection Appeal Equivalent Hearing or a Collection Due Process hearing about filing of Rights. a Notice of Federal Tax Lien, but normally we will not seize property If you don’t pay on time: during these hearings. The 10-year period for collecting taxes is not Understanding collection actions suspended during an Equivalent Hearing. You are entitled to only one Collection Due Process lien hearing and There are several words and phrases particular to the collection process. one levy hearing for each tax period or assessment. You are entitled Here, we’ve defined some of the most common collection terms: 4 |
Publication 594 The IRS Collection Process Federal Tax Lien: A legal claim against all your current and future filed, or whether it should be withdrawn or released. If you disagree property, such as a house or car, and rights to property, such as wages with the determination, you have 30 days after it’s made to seek a and bank accounts. The lien automatically comes into existence if you review in the U.S. Tax Court. don’t pay your amount due after receiving your first bill. In addition to any Collection Due Process rights you may have, you Notice of Federal Tax Lien: A public notice to creditors. It notifies may also appeal a proposed or actual filing of a Notice of Federal Tax them that there is a federal tax lien that attaches to all your current and Lien under the Collection Appeals Program. future property and rights to property. Reasons we will “release” a Federal Tax Lien Levy: A legal seizure of property or rights to property to satisfy a tax A “release” of a Federal Tax Lien means that we have cleared both the debt. When property is seized (“levied”), it will be sold to help pay your lien for your debt and the public Notice of Federal Tax Lien. We do this tax debt. If wages or bank accounts are seized, the money will be by filing a Certificate of Release of Federal Tax Lien with the same state applied to your tax debt. and local authorities with whom we filed your Notice of Federal Tax Seizure: There is no legal difference between a seizure and a levy. Lien. We will release your lien if: Throughout this publication, we will use both terms interchangeably. • Your debt is fully paid, Notice of Intent to Levy and Notice of Your Right to a Hearing: • Payment of your debt is guaranteed by a bond, or Generally, before property is seized, we have to send you this notice. If • You have met the payment terms of an Offer in Compromise which you don’t pay your overdue taxes, make other arrangements to satisfy the IRS has accepted, or the tax debt, or request a hearing within 30 days of the date of this • The period for collection has ended. (In this case, the release is notice, we may seize your property. automatic.) Summons: A summons legally compels you or a third party to meet For more information, see Publication 1450, Instructions on How to with the IRS and provide information, documents or testimony. Request a Certificate of Release of Federal Tax Lien. Passport Actions: The Department of State will not issue or renew a Reasons we may “withdraw” a Notice of Federal Tax Lien passport to any individual who has been certified by the IRS as having A “withdrawal” removes the Notice of Federal Tax Lien from public a seriously delinquent tax debt, and may revoke a passport previously record. The withdrawal tells other creditors that we’re abandoning our issued to such individual. lien priority. This doesn’t mean that the Federal Tax Lien is released or that you’re no longer liable for the amount due. Collection actions in detail We may withdraw a Notice of Federal Tax Lien if: ➜ Federal Tax Lien: A legal claim against property • You’ve entered into an Installment Agreement to satisfy the tax A lien is a legal claim against all your current and future property. When liability, unless the Agreement provides otherwise. For certain types you don’t pay your first bill for taxes due, a lien is created by law and of taxes, we routinely grant Notice of Federal Tax Lien withdrawal attaches to your property. It applies to property (such as your home requests if you’ve entered into a direct debit installment agreement and car) and to any current and future rights you have to property. and meet certain other conditions, ➜ Notice of Federal Tax Lien: Provides public notice to • It will help you pay your taxes more quickly, creditors that a lien exists • We didn’t follow IRS procedures, A Notice of Federal Tax Lien gives public notice to creditors. We file the • It was filed during a bankruptcy automatic stay period, or Notice of Federal Tax Lien so we can establish the priority of our claim • It’s in your best interest and in the best interest of the government. versus the claims of other creditors. The Notice of Federal Tax Lien is For example, this could include when your debt has been satisfied filed with local or state authorities, such as county recorder of deeds or and you request a withdrawal. the Secretary of State offices. For more information, see Form 12277, Application for Withdrawal Employers, landlords and others may also use this information and of Filed Notice of Federal Tax Lien or the instructional video at www. not favorably view the fact that a Notice of Federal Tax Lien has been irsvideos.gov/Individual/IRSLiens/LienNoticeWithdrawal. filed against you. However by law, there will be no filing of the Notice How to apply for a “discharge” of a Federal Tax Lien from property of Federal Tax Lien and no levies issued to collect an individual shared A “discharge” removes specific property from the federal tax lein. responsibility payment associated with the Affordable Care Act. There are several circumstances under which a discharge may be What to do if a Notice of Federal Tax Lien is filed against you granted. For example, we may issue a Certificate of Discharge if you’re You should pay the full amount you owe immediately. The Notice of selling property and the government receives its interest through the Federal Tax Lien only shows your assessed balance as of the date of sale. For more information on whether you qualify for a discharge, the notice. It doesn’t show your payoff balance or include our charges see Publication 783, Instructions on How to Apply for a Certificate of for filing and releasing the lien. To find out the full amount you must pay Discharge of Property from Federal Tax Lien. To watch an instructional to have the lien released, call 1-800-913-6050 or 859-320-3526 if you video about Publication 783, visit www.irsvideos.gov/Individual/ are calling from outside of the United States. If you have questions, IRSLiens. call the number on your lien notice or 1-800-829-1040 (individuals) or How to make the Federal Tax Lien secondary to other creditors 1-800-829-4933 (businesses) or visit www.irs.gov/Businesses/Small- (“subordination”) Businesses-&-Self-Employed/Understanding-a-Federal-Tax-Lien, or A “subordination” is where a creditor is allowed to move ahead of the view instructional videos at www.irsvideos.gov/Individual/IRSLiens. government’s priority position. For example, if you’re trying to refinance How to appeal a Notice of Federal Tax Lien a mortgage on your home, but aren’t able to because the federal tax Within five business days of the first filing of the Notice of Federal Tax lien has priority over the new mortgage, you may request that we Lien for a specific debt, we will send you a Notice of Federal Tax Lien subordinate our lien to the new mortgage. For more information on Filing and Your Right to a Collection Due Process Hearing. You’ll have whether you qualify for a subordination, see Publication 784, How to until the date shown on the notice to request a Collection Due Process Prepare an Application for a Certificate of Subordination of Federal Tax hearing with Appeals. Send your Collection Due Process hearing Lien. To watch an instructional video about Publication 784, visit www. request to the address on the notice. For more information, see Form irsvideos.gov/Individual/IRSLiens. 12153, Request for a Collection Due Process or Equivalent Hearing. Appeal rights for withdrawal, discharge or subordination After your Collection Due Process hearing, Appeals will issue a If your application is denied you will receive Form 9423, Collection determination on whether the Notice of Federal Tax Lien should remain Appeal Request and Publication 1660, Collection Appeal Rights, with 5 |
Publication 594 The IRS Collection Process an explanation of why your application was denied. If we deny your your tax debt. Under this program, we can generally seize up to request for a withdrawal, discharge, or subordination, you may appeal 15% of your federal payments (up to 100% of payments due to under the Collections Appeals Program. a vendor for property, goods or services sold or leased to the ➜ Levy: A seizure of property federal government). We will serve the levy once, not each time While a federal tax lien is a legal claim against your property, a levy is you are paid. The levy continues until your debt is fully paid, other a legal seizure that actually takes your property (such as your house arrangements are made, the collection period ends, or the IRS or car) or your rights to property (such as your income, bank account, releases the levy. The federal payments that can be seized in this retirement account or Social Security payments) to satisfy your tax debt. program include, but aren’t limited to, federal retirement annuity income from the Office of Personnel Management, Social Security We can’t seize your property if you have a current or pending Installment benefits under Title II of the Social Security Act (OASDI), and Agreement, Offer in Compromise, or if we agree that you’re unable to federal contractor/vendor payments. pay due to economic hardship, meaning seizing your property would • Your house, car, or other property. If we seize your house or other result in your inability to meet basic, reasonable living expenses. property, we will sell your interest in the property and apply the Reasons we may seize (“levy”) your property or rights to property proceeds (after the costs of the sale) to your tax debt. Prior to If you don’t pay your taxes (or make arrangements to settle your debt), selling your property, we will calculate a minimum bid price. We we could seize and sell your property. We will not seize your property will also provide you with a copy of the calculation and give you to collect an individual shared responsibility payment. We usually seize an opportunity to challenge the fair market value determination. only after the following things have occurred. We will then provide you with the notice of sale and announce the • We assessed the tax and sent you a bill, pending sale to the public, usually through local newspapers or • You neglected or refused to pay the tax, and flyers posted in public places. After giving public notice, we will • We sent you a Final Notice of Intent to Levy and Notice of Your generally wait 10 days before selling your property. Money from the Right to a Hearing at least 30 days before the seizure. sale pays for the cost of seizing and selling the property and, finally, your tax debt. If there’s money left over from the sale after paying However, there are exceptions for when we don’t have to offer you a off your tax debt, we will tell you how to get a refund. hearing at least 30 days before seizing your property. These include situations when: Property that can’t be seized (“levied”) Certain property is exempt from seizure. For example, we can’t seize • The collection of the tax is in jeopardy, the following: unemployment benefits, certain annuity and pension • A levy is served to collect tax from a state tax refund, benefits, certain service-connected disability payments, worker’s • A levy is served to collect the tax debt of a federal contractor, or compensation, certain public assistance payments, minimum weekly • A Disqualified Employment Tax Levy (DETL) is served. A DETL is exempt income, assistance under the Job Training Partnership Act, the seizure of unpaid employment taxes and can be served when a and income for court-ordered child support payments. taxpayer previously requested a Collection Due Process appeal on employment taxes for other periods within the past 2 years. We also can’t seize necessary schoolbooks and clothing, undelivered mail, certain amounts worth of fuel, provisions, furniture, personal If we serve a levy under one of these exceptions, we will send you effects for a household, and certain amounts worth of books and tools a letter explaining the seizure and your appeal rights after the levy is for trade, business, or professions. There are also limitations on our issued. ability to seize a primary residence and certain business assets. What you should do if your property is seized (“levied”) Lastly, we can’t seize your property unless we expect net proceeds to If your property is seized, call the number on your levy notice or 1-800- help pay off your tax debt. 829-1040 (individuals) or 1-800-829-4933 (businesses). If you’re already working with an IRS employee, call them for assistance. How to appeal a proposed seizure (“levy”) You can request a Collection Due Process hearing within 30 days from Examples of property we can seize (“levy”) the date of your Notice of Intent to Levy and Notice of Your Right to a • Wages, salary, or commission held by someone else. If we seize Hearing. Send your request to the address on your notice. For more your rights to wages, salary, commissions, or similar payments that information, see Form 12153, Request for a Collection Due Process are held by someone else, we will serve a levy once, not each time or Equivalent Hearing. At the conclusion of your hearing, the Office you’re paid. The one levy continues until your debt is fully paid, of Appeals will provide a determination. You’ll have 30 days after the other arrangements are made, or the collection period ends, or the determination to challenge it in the U.S. Tax Court. If Collection Due levy is released. Other payments you receive, such as dividends Process rights aren’t available for your case, you may have other and payments on promissory notes, are also subject to seizure. appeal options, such as the Collection Appeals Program. However, the seizure only reaches the payments due or the right to future payments as of the date of the levy. Reasons we “release” a levy • Your bank account. Seizure of the funds in your bank account The Internal Revenue Code specifically provides that we must release a will include funds available for withdrawal up to the amount of the levy if we determine that: seizure. After the levy is issued, the bank will hold the available • You paid the amount you owe, funds and give you 21 days to resolve any disputes about who • The period for collection ended prior to the levy being issued, owns the account before sending us the money. After 21 days, • It will help you pay your taxes, the bank will send us your money, and any interest earned on that • You enter into an Installment Agreement and the terms of the amount, unless you have resolved the issue in another way. agreement don’t allow for the levy to continue, • Your retirement account, including Qualified Pension, Profit Sharing, • The levy creates an economic hardship, meaning we’ve and Stock Bonus Plans under ERISA; IRAs, Retirement Plans for determined the levy prevents you from meeting basic, reasonable the Self-Employed (such as SEP-IRAs and Keogh Plans) and the living expenses, or Thrift Savings Plan. Depending on the terms of the plan a levy may • The value of the property is more than the amount owed and attach to the funds in which you have a vested right. releasing the levy won’t hinder our ability to collect the amount • Your federal payments. As an alternative to the levy procedure owed. used for other payments such as dividends and promissory We will also release a levy if it was issued improperly. For example, we notes, certain federal payments may be systemically seized will release a levy if it was issued: through the Federal Payment Levy Program in order to pay 6 |
Publication 594 The IRS Collection Process • Against property exempt from seizure, compels you or a third party to meet with an officer of the IRS and • Prematurely, provide information, documents and/or testimony. • Before we sent you the required notice, If you’re responsible for a tax liability and we serve a summons on • While you were in bankruptcy and an automatic stay was in effect, you, you may be required to: • When the expenses of seizing and selling the levied property would • Testify, be greater than the fair market value of the property, • Bring books and records, and/or • While an Installment Agreement request, Innocent Spouse Relief • Produce documents to prepare a Collection Information Statement, request, or Offer in Compromise was being considered or had Form 433-A or Form 433-B. been accepted and was in effect, or • While Appeals or Tax Court was considering a collection due If you can’t make your summons appointment, immediately call the process case and the levy wasn’t a Disqualified Employment Tax number listed on your notice. If you don’t call us and don’t attend your Levy to collect employment taxes, a state refund, a jeopardy levy, appointment, we may sue you in federal district court to require you to or to collect the tax debt of federal contractor. comply with the summons. • While Appeals or Tax Court is considering an appeal of the denial If we serve a third-party summons to determine your tax liability, of innocent spouse relief. you’ll be notified that the summons has been served and given a Reasons we may return seized (“levied”) property copy of the summons. Third parties can be financial institutions or We may return your property if: people with information relevant to your case. We won’t review their information or receive testimony until the end of the 23rd day after the • The seizure was premature, notice was given. You also have the right to: • The seizure was in violation of the law, • Returning the seized property will help our collection of your debt, • Petition to reject (“quash”) the summons before the end of the 20th • You enter into an Installment Agreement to satisfy the liability for day after the day notice is given, or which the levy was made, unless the Agreement does not allow for • Petition to intervene in a suit to enforce a summons to which the the return of previously levied upon property. third party didn’t comply. • We didn’t follow IRS procedures, or If we issue a third-party summons to collect taxes you already • It’s in your best interest and in the best interest of the government. owe, you won’t receive notice or be able to petition to reject or We may return property at any time if the property has not been sold. intervene in a suit to enforce the summons. If we decided to return your property, but it’s already sold, we will give ➜ IRS action affecting passports you the money we received from the sale. You can file a request for The Fixing America’s Service Transportation (FAST) Act of 2015, return of seized money or money from the sale of seized property, enacted by Congress and signed into law on December 4, 2015, generally up to 9 months after the seizure. requires the Internal Revenue Service to notify the State Department of How to recover seized (“levied”) property that’s been sold taxpayers certified as owing a seriously delinquent tax debt. Seriously To recover your real estate, you (and anyone with interest in the delinquent tax debt means an unpaid, legally enforceable federal tax property) may recoup it within 180 days of the sale by paying the debt (including penalties and interest) of an individual totaling more purchaser what they paid, plus interest at 20% annually, compounded than $62,000 as of 2024 (adjusted yearly for inflation) for which a daily. Notice of Federal Tax lien has been filed and all administrative remedies under IRC § 6320 have lapsed or been exhausted, or a levy has been If your property has been seized (“levied”) to collect tax owed issued. If you are individually liable for tax debt (including penalties and by someone else, you may appeal the seizure under the Collection interest) totaling more than $62,000 (adjusted yearly for inflation) and Appeals Program or file a claim under Internal Revenue Code section you do not pay the amount you owe or make alternate arrangements 6343(b), generally within 2 years of the seizure, or you may file a to pay, we may notify the State Department that your tax debt is suit under Internal Revenue Code section 7426 for the return of the seriously delinquent. The State Department generally will not issue wrongfully seized property, generally within 2 years of the seizure. or renew, and may revoke, your passport after being notified of your You may also appeal the denial of the request to return the wrongfully seriously delinquent tax debt. For additional information on passport seized property under the Collection Appeals Program. For more certification visit www.irs.gov/passports. information, see Publication 4528, Making an Administrative Wrongful Levy Claim under Internal Revenue Code section 6343(b). Information for Taxpayers assigned to a Private How to recover economic damages Collection Agency If we wrongfully seized your property, we lost or misplaced your Your delinquent account could be assigned to a Private Collection payment, or there was a direct debit installment agreement processing Agency. We will notify you of the assignment before the Private error and you incurred bank charges, we may reimburse you for Collection Agency contacts you and will send you Publication charges you paid. For more information, see Form 8546, Claim for 4518, What You Can Expect When the IRS Assigns You to a Private Reimbursement of Bank Charges. If your claim is denied, you can sue Collection Agency. The notice from us will contain the name of the the federal government for economic damages. Private Collection Agency we assigned your account to, along with If we intentionally or negligently didn’t follow Internal Revenue law while the Private Collection Agency’s address and phone number. To collecting your taxes, or you’re not the taxpayer and we wrongfully protect your privacy, our notice will also provide you with a unique seized your property, you may be entitled to recover economic ten-digit Taxpayer Authentication Number. Be sure to save this damages. Mail your written administrative claim to the attention of number. The Private Collection Agency will only work with you on the Advisory Group Manager for your area at the address listed in your delinquent accounts after authenticating your identity using Publication 4235, Collection Advisory Group Addresses. If you’ve filed your Taxpayer Authentication Number. Our contracts with Private a claim and your claim is denied, you can sue the federal government, Collection Agencies require that they provide you with quality service but not the IRS employee, for economic damages. and equitable treatment. For more information about the private debt ➜ Summons: Used to secure information collection program, visit www.irs.gov/businesses/small-businesses- If we’re having trouble gathering information to determine or collect self-employed/private-debt-collection. taxes you owe, we may serve a summons. A summons legally 7 |
Publication 594 The IRS Collection Process Information for employers: If you don’t respond to the letter, we will assess the penalty amount Collection of employment tax against you personally and begin the collection process to collect it. We may assess this penalty against a responsible person regardless of About employment taxes whether the company is still in business. Employment taxes are the amount you must withhold from your employees for their income tax and Social Security/Medicare tax (trust Additional information fund taxes) plus the amount of Social Security/Medicare tax you pay Innocent Spouse Relief for each employee. Federal unemployment taxes are also considered Generally, both you and your spouse are responsible, jointly and employment taxes. individually, for paying any tax, interest, or penalties on your joint Employment taxes are incurred at the time you pay wages and return. If you believe your current or former spouse should be solely generally paid in semi-weekly or monthly deposits. You must use responsible for an incorrect item or an underpayment of tax on your electronic funds transfer to make all federal tax deposits, generally joint tax return, you may be eligible for Innocent Spouse Relief. This through the Electronic Federal Tax Payment System (EFTPS). See could change the amount you owe, or you may be entitled to a refund. Publication 966, Electronic Federal Tax Payment System: A Guide To You must submit Form 8857, Request for Innocent Spouse Relief, Getting Started. no later than two years from the date of our first attempt to collect the outstanding debt, except for requests for equitable relief under What we will do if you don’t pay your employment taxes: Internal Revenue Code section 6015(f). For additional information, see • Assess a failure to deposit penalty, up to 15% of the amount not Publication 971, Innocent Spouse Relief deposited in a timely manner. • We may file a Notice of Federal Tax Lien and/or take levy action Representation during the collection process • We may propose a Trust Fund Recovery Penalty assessment During the collection process, or an appeal before Appeals you can be against the individuals responsible for failing to pay the trust fund represented by yourself, an attorney, a certified public accountant, an taxes. enrolled agent, an immediate family member, or any person enrolled • We may refer this matter to the Department of Justice for civil to practice before the IRS. If you’re a business, full-time employees, collection or criminal prosecution for failure to adhere to the general partners, or bona fide officers can also represent you. reporting and payment requirements mandated by the Internal To have your representative appear before us, contact us on your Revenue Code. behalf, and/or receive your confidential material, file Form 2848, Power About trust fund taxes of Attorney and Declaration of Representative. Trust fund taxes are the income tax, Social Security tax, and Medicare To authorize someone to receive or inspect confidential material, file tax (trust fund taxes) withheld from the employee’s wages. They are Form 8821, Tax Information Authorization. called trust fund taxes because the employer holds these funds “in trust” for the government until it submits them in a federal tax deposit. Sharing your tax information Certain excise taxes are also considered trust fund taxes because they During the collection process, we’re authorized to share your tax are collected and held in trust for the government until submitted in a information in some cases with city and state tax agencies, the federal tax deposit. For more information, see Publication 510, Excise Department of Justice, federal agencies, people you authorize to Taxes. represent you, and certain foreign governments (under tax treaty provisions). To encourage prompt payment of withheld employment taxes and collected excise taxes, Congress has passed a law that provides for We may contact a third party the Trust Fund Recovery Penalty. The law allows us to contact others (such as neighbors, banks, employers, or employees) to investigate your case. You have the right For more information on employment taxes or trust fund taxes, see to request a list of third parties contacted about your case. Publication 15, Circular E, Employer’s Tax Guide. Past Due Tax Returns Trust Fund Recovery Penalty File all tax returns that are due, regardless of whether or not you can The Trust Fund Recovery Penalty is a penalty that is assessed pay in full. File a past due return at the same location where you would personally against the individual or individuals who were responsible for file an on-time return. paying the trust fund taxes, but who willfully did not do so. The amount of the penalty is equal to the amount of the unpaid trust fund taxes. For If you do not voluntarily file your individual income tax return you risk additional information, please see Notice 784, Could You be Personally losing your refund and we may file a substitute return for you. This Liable for Certain Unpaid Federal Taxes? or visit www.irs.gov/TFRP. return might not give you credit for deductions and exemptions you may be entitled to receive. We may send you a Notice of Deficiency If the Trust Fund Recovery Penalty is proposed against you, you’ll proposing a tax assessment. Filing a past due return after the Notice receive a Letter 1153 and Form 2751, Proposed Assessment of Trust of Deficiency was sent does not extend the 90 day period for filing a Fund Recovery Penalty. petition to the United States Tax Court. However, the past due return If you agree with the penalty, sign and return Form 2751 within will be considered in determining whether there will be a reduction 60 days from the date of the letter. To avoid the assessment of the in the amount of tax increase previously proposed in the Notice of Trust Fund Recovery Penalty, you may also pay the trust fund taxes Deficiency. If you do not file a petition in Tax Court and a tax increase personally. has been determined, we will proceed with our proposed assessment If you disagree with the penalty, you have 10 days from the date as a substitute return. If the IRS files a substitute return, it is still in of the letter to let us know that you don’t agree with the proposed your best interest to file your own tax return to take advantage of any assessment, have additional information to support your case, or exemptions, credits and deductions you are entitled to receive. The want to try to resolve the matter informally. If you can’t resolve the IRS will generally adjust your account to reflect the correct figures. disagreement with us, you have 60 days from the date of the Letter 1153 to appeal with Appeals. For more information, see Publication 5, Your Appeal Rights and How to Prepare a Protest if You Don’t Agree. 8 |