PDF document

- 1 -

Userid: CPM Schema: Leadpct: 100% Pt. size: 10 Draft Ok to Print
instrx
AH XSL/XML Fileid: … r-form-945/2024/a/xml/cycle03/source (Init. & Date) _______

Page 1 of 7 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

Department of the Treasury
Internal Revenue Service
2024

Instructions for Form 945

Annual Return of Withheld Federal Income Tax

Section references are to the Internal Revenue Code the same-day wire payment method, you will need to
unless otherwise noted. make arrangements with your financial institution ahead of
time. Please check with your financial institution regarding
Future Developments availability, deadlines, and costs. Your financial institution
may charge you a fee for payments made this way. To
For the latest information about developments related to learn more about the information you will need to give your
Form 945 and its instructions, such as legislation enacted financial institution to make a same-day wire payment, go
after they were published, go to IRS.gov/Form945. to IRS.gov/SameDayWire.
Timeliness of federal tax deposits. If a deposit is
What's New required to be made on a day that isn't a business day, the
deposit is considered timely if it is made by the close of
Electronically filing a Form 945-X. The IRS now offers
the next business day. A business day is any day other
filing a Form 945-X, Adjusted Annual Return of Withheld
than a Saturday, Sunday, or legal holiday. The term “legal
Federal Income Tax or Claim for Refund, as part of
holiday” for deposit purposes includes only those legal
Modernized e-File (MeF). Go to IRS.gov for more
holidays in the District of Columbia. Legal holidays in the
information.
District of Columbia are provided in section 11 of Pub. 15.
Reminders Electronic filing and payment. Businesses can enjoy
Correcting a previously filed Form 945. If you the benefits of filing tax returns and paying their federal
discover an error on a previously filed Form 945, make the taxes electronically. Whether you rely on a tax
correction using Form 945-X. Form 945-X is filed professional or handle your own taxes, the IRS offers you
separately from Form 945. For more information, see the convenient programs to make filing and paying easier.
Instructions for Form 945-X or go to IRS.gov/ Spend less time worrying about taxes and more time
CorrectingEmploymentTaxes. running your business. Use e-file and EFTPS to your
benefit.
Federal tax deposits must be made by electronic • For e-file, go to IRS.gov/EmploymentEfile for additional
funds transfer (EFT). You must use EFT to make all information. A fee may be charged to file electronically.
federal tax deposits. Generally, an EFT is made using the • For EFTPS, go to EFTPS.gov or call EFTPS Customer
Electronic Federal Tax Payment System (EFTPS). If you Service at 800-555-4477 for additional information. To
don't want to use EFTPS, you can arrange for your tax contact EFTPS using TRS for people who are deaf, hard
professional, financial institution, payroll service, or other of hearing, or have a speech disability, dial 711 and then
trusted third party to make electronic deposits on your provide the TRS assistant the 800-555-4477 number
behalf. Also, you may arrange for your financial institution above or 800-733-4829.
to initiate a same-day wire payment on your behalf.
EFTPS is a free service provided by the Department of the If you're filing your tax return or paying your federal
Treasury. Services provided by your tax professional, ! taxes electronically, a valid employer identification
financial institution, payroll service, or other third party CAUTION number (EIN) is required at the time the return is
may have a fee. filed or the payment is made. If a valid EIN isn't provided,
the return or payment won't be processed. This may result
For more information on making federal tax deposits, in penalties. See Employer Identification Number (EIN),
see section 11 of Pub. 15. To get more information about later, for more information about applying for an EIN.
EFTPS or to enroll in EFTPS, go to EFTPS.gov or call
800-555-4477. To contact EFTPS using Electronic funds withdrawal (EFW). If you file Form
Telecommunications Relay Services (TRS) for people who 945 electronically, you can e-file and use EFW to pay the
are deaf, hard of hearing, or have a speech disability, dial balance due in a single step using tax preparation
711 and then provide the TRS assistant the 800-555-4477 software or through a tax professional. However, don't use
number above or 800-733-4829. Additional information EFW to make federal tax deposits. For more information
about EFTPS is also available in Pub. 966. on paying your taxes using EFW, go to IRS.gov/EFW.
For an EFTPS deposit to be on time, you must Credit or debit card payments. You can pay the
balance due shown on Form 945 by credit or debit card.
! submit the deposit by 8 p.m. Eastern time the day
CAUTION before the date the deposit is due. Your payment will be processed by a payment processor
who will charge a processing fee. Don't use a credit or
Same-day wire payment option. If you fail to submit a debit card to make federal tax deposits. For more
deposit transaction on EFTPS by 8 p.m. Eastern time the information on paying your taxes with a credit or debit
day before the date a deposit is due, you can still make card, go to IRS.gov/PayByCard.
your deposit on time by using the Federal Tax Collection
Service (FTCS) to make a same-day wire payment. To use

Jun 27, 2024 Cat. No. 20534D

- 2 -

Enlarge image

Page 2 of 7 Fileid: … r-form-945/2024/a/xml/cycle03/source 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

Online payment agreement. You may be eligible to 403(b), and governmental section 457(b) plans),
apply for an installment agreement online if you can't pay annuities, and IRA distributions;
the full amount of tax you owe when you file your return. • Military retirement;
For more information, see What if you can't pay in full, • Gambling winnings;
later. • Indian gaming profits;
• Certain government payments on which the recipient
Form 1099-NEC, Nonemployee Compensation. Use elected voluntary income tax withholding;
Form 1099-NEC to report nonemployee compensation • Dividends and other distributions by an Alaska Native
paid in 2024 and any backup withholding on the Corporation (ANC) on which the recipient elected
compensation. voluntary income tax withholding; and
Paid preparers. If you use a paid preparer to complete • Payments subject to backup withholding.
Form 945, the paid preparer must complete and sign the Report all federal income tax withholding from
paid preparer's section of the form. nonpayroll payments or distributions annually on one
Outsourcing your tax duties. You're responsible to Form 945. Don't file more than one Form 945 for any
ensure that tax returns are filed and deposits and calendar year.
payments are made, even if you contract with a third party All federal income tax withholding reported on
to perform these acts. You remain responsible if the third Forms 1099 (for example, Form 1099-R, Distributions
party fails to perform any required action. Before you From Pensions, Annuities, Retirement or Profit-Sharing
choose to outsource any of your tax duties (that is, Plans, IRAs, Insurance Contracts, etc.; Form 1099-MISC,
withholding, reporting, and paying over federal income Miscellaneous Information; or Form 1099-NEC) or Form
tax) to a third-party payer, such as a payroll service W-2G, Certain Gambling Winnings, must be reported on
provider or reporting agent, go to IRS.gov/ Form 945.
OutsourcingPayrollDuties for helpful information on this
Don't report federal income tax withholding from wages
topic. For more information on the different types of
on Form 945. All federal income tax withholding and
third-party payer arrangements, see section 16 of Pub. 15.
employment taxes reported on Form W-2, Wage and Tax
How to get forms and publications. You can download Statement, must be reported on Form 941, Employer's
or print some of the forms and publications you may need QUARTERLY Federal Tax Return; Form 943, Employer's
at IRS.gov/Forms. Otherwise, you can go to IRS.gov/ Annual Federal Tax Return for Agricultural Employees;
OrderForms to place an order and have forms mailed to Form 944, Employer's ANNUAL Federal Tax Return;
you. You should receive your order within 10 business Schedule H (Form 1040), Household Employment Taxes;
days. or Form CT-1, Employer's Annual Railroad Retirement Tax
Where can you get telephone help? For answers to Return, as appropriate.
your questions about completing Form 945 or tax deposit Don't report on Form 945 federal income tax withheld
rules, you can call the IRS at 800-829-4933 (Business and on distributions to participants from nonqualified pension
Specialty Tax Line) or 800-829-4059 (TDD/TTY for plans (including nongovernmental section 457(b) plans)
persons who are deaf, hard of hearing, or have a speech and some other deferred compensation arrangements
disability), Monday–Friday from 7:00 a.m. to 7:00 p.m. that are treated as wages and are reported on Form W-2.
local time (Alaska and Hawaii follow Pacific time). Report such withholding on Form 941 or 944. See
Distributions from nonqualified pension plans and
Photographs of missing children. The IRS is a proud
deferred compensation plans under Reminders in Pub. 15
partner with the National Center for Missing & Exploited
for more information.
Children® (NCMEC). Photographs of missing children
selected by the Center may appear in instructions on Compensation paid to H-2A visa holders. Generally,
pages that would otherwise be blank. You can help bring report compensation of $600 or more paid to foreign
these children home by looking at the photographs and agricultural workers who entered the country on H-2A
calling 1-800-THE-LOST (1-800-843-5678) if you visas on Form W-2 and Form 943. However, if an H-2A
recognize a child. visa worker didn't provide the employer with a taxpayer
identification number, the employee is subject to backup
withholding. The employer must report the wages and
General Instructions backup withholding on Form 1099-MISC. The employer
must also report the backup withholding on Form 945,
Purpose of Form 945 line 2. For more information on foreign agricultural workers
These instructions give you some background information on H-2A visas, go to IRS.gov/H2A.
about Form 945. They tell you who must file Form 945,
how to complete it line by line, and when and where to file Who Must File
it. If you withhold or are required to withhold federal income
Use Form 945 to report federal income tax withheld (or tax (including backup withholding) from nonpayroll
required to be withheld) from nonpayroll payments. payments, you must file Form 945. See Purpose of Form
Nonpayroll payments include: 945, earlier. You don't have to file Form 945 for those
years in which you don't have a nonpayroll tax liability.
• Pensions (including distributions from tax-favored Don't report on Form 945 withholding that is required to be
retirement plans, for example, section 401(k), section reported on Form 1042, Annual Withholding Tax Return
for U.S. Source Income of Foreign Persons.

2 Instructions for Form 945 (2024)

- 3 -

Enlarge image

Page 3 of 7         Fileid: … r-form-945/2024/a/xml/cycle03/source                                  7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

If you file Form 945, you may also be required to file                   Where To File
Form 945-A, Annual Record of Federal Tax Liability. See 
the line 7 instructions for details.                                     You’re encouraged to file Form 945 electronically. Go to 
                                                                         IRS.gov/EmploymentEfile for more information on 
When To File                                                             electronic filing. If you file a paper return, where you file 
For 2024, file Form 945 by January 31, 2025. However, if                 depends on whether you include a payment with Form 
you made deposits on time in full payment of the taxes for               945. Mail your return to the address listed for your location 
the year, you may file the return by February 10, 2025.                  in the table below.

If we receive your return after the due date, we will treat                PDSs can't deliver to P.O. boxes. You must use the U.S. 
your return as filed on time if the envelope containing your             Postal Service to mail an item to a P.O. box address. Go to 
return is properly addressed, contains sufficient postage,               IRS.gov/PDS for the current list of PDSs. For the IRS 
and is postmarked by the U.S. Postal Service on or before                mailing address to use if you’re using a PDS, go to 
the due date, or sent by an IRS-designated private                       IRS.gov/PDSstreetAddresses. Select the mailing address 
delivery service (PDS) on or before the due date.                        listed on the webpage that is in the same state as the 
However, if you don't follow these guidelines, we will                   address to which you would mail returns filed without a 
consider your return filed when it is actually received.                 payment, as shown in the table below.

Mailing Addresses for Form 945

If you’re in . . .                                                       Without a payment . . .    With a payment . . .
Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Department of the Treasury Internal Revenue Service 
Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire,       Internal Revenue Service   P.O. Box 806534
New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode          Kansas City, MO 64999-0042 Cincinnati, OH 45280-6534
Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, 
Wisconsin 
Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida,       Department of the Treasury Internal Revenue Service 
Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi,          Internal Revenue Service   P.O. Box 932300
Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota,           Ogden, UT 84201-0042       Louisville, KY 40293-2300
Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming
No legal residence or principal place of business in any state           Department of the Treasury Internal Revenue Service 
                                                                         Internal Revenue Service   P.O. Box 932300
                                                                         P.O. Box 409101            Louisville, KY 40293-2300
                                                                         Ogden, UT 84409
Special filing address for exempt organizations; governmental entities;  Department of the Treasury Internal Revenue Service 
and Indian tribal governmental entities, regardless of location          Internal Revenue Service   P.O. Box 932300
                                                                         Ogden, UT 84201-0042       Louisville, KY 40293-2300

Employer Identification Number (EIN)                                     (for example, backup withholding reported on Form 
                                                                         1099-NEC). Filing a Form 945 with an incorrect EIN or 
If you don't have an EIN, you may apply for one online by                using another business's EIN may result in penalties and 
going to IRS.gov/EIN. If the principal business was                      delays in processing your return.
created or organized outside of the United States or U.S. 
territories, you may also apply for an EIN by calling 
267-941-1099 (toll call).                                                If You Change Your Business Name, 
You may also apply for an EIN by faxing or mailing Form                  Business Address, or Responsible 
SS-4, Application for Employer Identification Number, to                 Party
the IRS. If you haven't received your EIN by the due date                Notify the IRS immediately if you change your business 
of Form 945, file a paper return and write "Applied For"                 name, business address, or responsible party.
and the date you applied in this entry space.                            • Write to the IRS office where you file your returns (using 
        If you're filing your tax return electronically, a valid         the Without a payment address under Where To File, 
                                                                         earlier) to notify the IRS of any business name change. 
CAUTION valid EIN isn't provided, the return won't be 
!       EIN is required at the time the return is filed. If a            See Pub. 1635 to see if you need to apply for a new EIN.
accepted. This may result in penalties.                                  • Complete and mail Form 8822-B, Change of Address or 
                                                                         Responsible Party—Business, to notify the IRS of a 
        Always be sure the EIN on the form you file exactly              business address or responsible party change. Don’t mail 
TIP     matches the EIN the IRS assigned to your                         Form 8822-B with your Form 945. For a definition of 
        business. Don't use your social security number                  “responsible party,” see the Instructions for Form SS-4.
(SSN) or individual taxpayer identification number (ITIN) 
on forms that ask for an EIN. The name and EIN on Form                   Penalties and Interest
945 must match the name and EIN on your information                      There are penalties for filing Form 945 late and for paying 
returns where federal income tax withholding is reported                 or depositing taxes late, unless filing and/or paying late 

Instructions for Form 945 (2024)                                                                                                       3

- 4 -

Enlarge image

Page 4 of 7 Fileid: … r-form-945/2024/a/xml/cycle03/source 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

are due to reasonable cause and not due to willful neglect. • For more information about dividends and other
See section 11 of Pub. 15 for more information on deposit distributions by an ANC, see Notice 2013-77, 2013-50
penalties. Interest is charged on taxes paid late at a rate I.R.B. 632, available at IRS.gov/irb/
set by law. There are also penalties for failure to file 2013-50_IRB#NOT-2013-77.
information returns (for example, Forms 1099-MISC, • Go to IRS.gov/EmploymentTaxes for additional
1099-NEC, 1099-R, or W-2G) and for failure to furnish information about employment taxes.
payee statements to payees.
Depositing Withheld Taxes
If you receive a notice about a penalty after you file this
return, reply to the notice with an explanation and we will Deposit all nonpayroll (Form 945) withheld federal income
determine if you meet reasonable-cause criteria. Don't tax, including backup withholding, by EFT. Combine all
attach an explanation when you file your return. Form 945 taxes for deposit purposes. Don't combine
deposits for Forms 941, 943, 944, or CT-1 with deposits
Use Form 843, Claim for Refund and Request for for Form 945. Also, don't combine Form 945 taxes with
Abatement, to request abatement of assessed penalties taxes for Forms 941, 943, 944, or CT-1 for purposes of
or interest. Don't request abatement of assessed penalties determining any of the deposit rules discussed next, such
or interest on Form 945 or 945-X. as whether the $2,500 threshold is applicable, whether
If taxes that must be withheld (that is, trust fund you're a monthly or semiweekly schedule depositor, or
whether the $100,000 next-day deposit rule applies.
! taxes) aren't withheld or aren't deposited or paid
CAUTION to the U.S. Treasury, the trust fund recovery
Generally, the deposit rules that apply to Form 941 also
penalty may apply. The penalty is 100% of the unpaid trust apply to Form 945. However, because Form 945 is an
fund tax. If these unpaid taxes can't be immediately annual return, the rules for determining your deposit
collected from the employer or business, the penalty may schedule (discussed below) are different from those for
be imposed on all persons who are determined by the IRS Form 941. See section 11 of Pub. 15 for a detailed
to be responsible for collecting, accounting for, or paying discussion of the deposit rules.
over these taxes, and who acted willfully in not doing so.
For more information, see section 11 of Pub. 15. If the total amount of tax for 2024 is less than
TIP $2,500, you’re not required to make deposits
Voluntary Income Tax Withholding during the year.
States must allow unemployment compensation recipients
to elect to have federal income tax withheld at a 10% rate. Determining Your Deposit Schedule
Recipients paid under the Railroad Unemployment There are two deposit schedules—monthly and
Insurance Act may also elect withholding at a 10% rate. semiweekly—for determining when you deposit withheld
federal income tax. These schedules tell you when a
Recipients of any of the following payments may
deposit is due after a tax liability arises (that is, you make
request federal income tax withholding at a rate of 7%,
a payment subject to federal income tax withholding,
10%, 12%, or 22%.
including backup withholding). Before the beginning of
• Social security and Tier 1 railroad retirement benefits.
each calendar year, you must determine which of the two
• Certain crop disaster payments.
deposit schedules you’re required to use.
• Commodity Credit Corporation loans.
• Dividends and other distributions by an ANC. For 2025, you're a monthly schedule depositor for Form
The payee may request voluntary withholding on Form 945 if the total tax reported on your 2023 Form 945 (line 3)
W-4V, Voluntary Withholding Request, or you may develop was $50,000 or less. If the total tax reported for 2023 was
your own substitute form. Any voluntary withholding on more than $50,000, you're a semiweekly schedule
these payments must be reported on Form 945 (and on depositor.
the required information return—Form 1099-DIV, If you're a monthly schedule depositor and
Dividends and Distributions; Form 1099-G, Certain ! accumulate a $100,000 tax liability or more on any
Government Payments; Form SSA-1099; or Form CAUTION day during a calendar month, your deposit
RRB-1099) and is subject to the deposit rules. schedule changes on the next day to semiweekly for the
remainder of the year and for the following year. For more
Additional Information About
information, see $100,000 Next-Day Deposit Rule in
Nonpayroll Payments section 11 of Pub. 15.
• Pub. 15-A includes information on federal income tax
withholding from pensions and annuities (section 8).
• Pub. 15-T includes information on federal income tax Specific Instructions
withholding from Indian gaming profits (section 7).
• The Instructions for Forms 1099-R and 5498 provide Line A. Final Return
information about pensions, annuities, IRAs, and military If you go out of business or end operations and you won't
retirement. have to file Form 945 in the future, file a final return. Be
• The Instructions for Forms W-2G and 5754 provide sure to check the box on line A and enter the date that
information on withholding from gambling winnings. final nonpayroll payments were made. Also, attach a
• Part N in the General Instructions for Certain statement to your return showing the name of the person
Information Returns provides information on backup keeping the payment records and the address where
withholding. those records will be kept.

4 Instructions for Form 945 (2024)

- 5 -

Enlarge image

Page 5 of 7 Fileid: … r-form-945/2024/a/xml/cycle03/source 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

If you sell or transfer your business during the year, you Line 3. Total Taxes
and the new owner must each file a Form 945 for the year
in which the transfer occurred. Report only the taxes you Add lines 1 and 2. If total taxes are $2,500 or more, the
withheld. amount reported on line 3 must equal the total liability for
the year reported on line 7M of the Monthly Summary of
When two businesses merge, the continuing firm must Federal Tax Liability, or line M of Form 945-A.
file a return for the year in which the change took place
and the other firm should file a final return. Line 4. Total Deposits
Changing from one form of business to another, such Enter your total Form 945 deposits for the year, including
as from a sole proprietorship to a partnership or any overpayment that you applied from filing Form 945-X
corporation, is considered a transfer. If a transfer occurs, in 2024, and any overpayment that you applied from your
you may need a new EIN. See Pub. 1635 and section 1 of 2023 return.
Pub. 15 for more information.
Line 5. Balance Due
Attach a statement to your return with all the following If line 3 is more than line 4, enter the difference on line 5.
information. Otherwise, see the line 6 instructions, later. You don't have
• The new owner's name (or the new name of the to pay if line 5 is under $1. Generally, you should have a
business). balance due only if your total taxes for the year (line 3) are
• Whether the business is now a sole proprietorship, less than $2,500. If you made payments under the
partnership, or corporation. accuracy of deposits rule, see section 11 of Pub. 15.
• The kind of change that occurred (a sale or transfer).
• The date of the change. If you were required to make federal tax deposits, pay
• The name of the person keeping the payroll records and the amount shown on line 5 by EFT. If you weren't required
the address where those records will be kept. to make federal tax deposits or you’re a monthly schedule
If no sale or transfer occurred, or you don’t know the depositor making a payment under the accuracy of
name of the person to whom the business was sold or deposits rule (see section 11 of Pub. 15), you may pay the
transferred, that fact should be included in the statement. amount shown on line 5 by EFT, credit card, debit card,
check, money order, or EFW. For more information on
Completing Form 945 electronic payment options, go to IRS.gov/Payments.
Enter dollars to the left of the preprinted line and cents to
If you pay by EFT, credit card, or debit card, file your
the right of it. Don't round entries to whole dollars. Always
return using the Without a payment address under Where
show an amount for cents, even if it is zero.
To File, earlier. Don't file Form 945-V, Payment Voucher. If
Line 1. Federal Income Tax Withheld you pay by check or money order, make it payable to
Enter the federal income tax that you withheld (or were “United States Treasury.” Enter your EIN, “Form 945,” and
required to withhold) from pensions (including “2024” on your check or money order. Complete Form
distributions from tax-favored retirement plans, for 945-V and enclose with Form 945.

example, section 401(k), section 403(b), and If line 3 is $2,500 or more and you deposited all taxes
governmental section 457(b) plans), annuities, IRA when due, the amount on line 5 should be zero.
distributions, military retirement, Indian gaming profits,
and gambling winnings (regular gambling withholding If you didn't make deposits as required and
only; backup withholding on gambling winnings is ! instead pay the taxes with Form 945, you may be
reported on line 2). Also, enter any voluntary amount that CAUTION subject to a penalty.
you withheld on certain government payments, and on
dividends and other distributions by an ANC. What if you can't pay in full? If you can't pay the full
amount of tax you owe, you can apply for an installment
Federal income tax withholding reported on Form agreement online.
! W-2 must be reported on Form 941, Form 943, You can apply for an installment agreement online if:
CAUTION Form 944, or Schedule H (Form 1040), as
appropriate. • You can't pay the full amount shown on line 5,
• The total amount you owe is $25,000 or less, and
• You can pay the liability in full in 24 months.
Line 2. Backup Withholding
To apply using the Online Payment Agreement
Enter any backup withholding that you withheld (or were Application, go to IRS.gov/OPA.
required to withhold), including backup withholding on
gambling winnings. See part N in the General Instructions Under an installment agreement, you can pay what you
for Certain Information Returns for more information on owe in monthly installments. There are certain conditions
backup withholding. you must meet to enter into and maintain an installment
agreement, such as paying the liability within 24 months,
Regulated investment companies (RICs) and real and making all required deposits and timely filing tax
estate investment trusts (REITs) must report any backup returns during the length of the agreement.
withholding on Form 945 in the year that the dividends are
If your installment agreement is accepted, you will be
actually paid. This includes January payments of
charged a fee and you will be subject to penalties and
dividends declared during October, November, and
interest on the amount of tax not paid by the due date of
December of the prior year. See the Instructions for Form
the return.
1099-DIV for special reporting requirements.

Instructions for Form 945 (2024) 5

- 6 -

Enlarge image

Page 6 of 7 Fileid: … r-form-945/2024/a/xml/cycle03/source 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

Line 6. Overpayment You’re not authorizing your designee to bind you to
anything (including additional tax liability) or to otherwise
If line 4 is more than line 3, enter the difference on line 6. represent you before the IRS. If you want to expand the
Never make an entry on both lines 5 and 6. designee's authorization, see Pub. 947.
If you deposited more than the correct amount for the The authorization will automatically expire 1 year from
year, you can have the overpayment refunded or applied the due date (without regard to extensions) for filing your
to your next return by checking the appropriate box. Form 945. If you or your designee wants to terminate the
Check only one box below line 6. If you don't check either authorization, write to the IRS office for your location using
box or if you check both boxes, generally we will apply the the Without a payment address under Where To File,
overpayment to your next return. Regardless of any box earlier.
you check or don't check on line 6, we may apply your
overpayment to any past due tax account that is shown in Who Must Sign (Approved Roles)
our records under your EIN. The following persons are authorized to sign the return for
each type of business entity.
If line 6 is under $1, we will send a refund or apply it to
your next return only if you ask us in writing to do so. • Sole proprietorship—The individual who owns the
business.
Line 7. Monthly Summary of Federal • Corporation (including a limited liability company
(LLC) treated as a corporation)—The president, the
Tax Liability vice president, or another principal officer duly authorized
This is a summary of your monthly tax liability, not to sign.
• Partnership (including an LLC treated as a
! a summary of deposits made. If line 3 is less than partnership) or unincorporated organization—A
CAUTION $2,500, don't complete line 7 or Form 945-A.
responsible and duly authorized partner, member, or
Complete line 7 only if you were a monthly schedule officer having knowledge of its affairs.
depositor for the entire year and line 3 is $2,500 or more. • Single-member LLC treated as a disregarded entity
See Determining Your Deposit Schedule, earlier. for federal tax purposes—The owner of the LLC or a
The amount entered on line 7M must equal the principal officer duly authorized to sign.
• Trust or estate—The fiduciary.
! amount reported on line 3.
CAUTION Form 945 may also be signed by a duly authorized
agent of the taxpayer if a valid power of attorney has been
Report your liabilities on Form 945-A instead of on filed.
line 7 if either of the following applies.
• You were a semiweekly schedule depositor Alternative signature method. Corporate officers or
during 2024. Don't complete entries A through M of line 7. duly authorized agents may sign Form 945 by rubber
Instead, complete and file Form 945-A with Form 945. stamp, mechanical device, or computer software program.
• You were a monthly schedule depositor for 2024 and For details and required documentation, see Rev. Proc.
during any month you accumulated nonpayroll taxes of 2005-39, 2005-28 I.R.B. 82, available at
$100,000 or more. Because this converted you to a IRS.gov/irb/2005-28_IRB#RP-2005-39.
semiweekly schedule depositor for the remainder of 2024
(and for 2025), you must report your liabilities on Form Paid Preparer Use Only
945-A for the entire year. Don't complete entries A through A paid preparer must sign Form 945 and provide the
M of line 7. For more information, see $100,000 Next-Day information in the Paid Preparer Use Only section if the
Deposit Rule in section 11 of Pub. 15. preparer was paid to prepare Form 945 and isn't an
employee of the filing entity. Paid preparers must sign
Third-Party Designee paper returns with a manual signature. The preparer must
If you want to allow an employee, a paid tax preparer, or give you a copy of the return in addition to the copy to be
another person to discuss your Form 945 with the IRS, filed with the IRS.
check the “Yes” box in the Third-Party Designee section of If you're a paid preparer, enter your Preparer Tax
Form 945. Enter the name, phone number, and five-digit Identification Number (PTIN) in the space provided.
personal identification number (PIN) of the specific person Include your complete address. If you work for a firm,
to speak with—not the name of the firm that prepared your enter the firm's name and the EIN of the firm. You can
return. The designee may choose any five numbers as apply for a PTIN online or by filing Form W-12, IRS Paid
their PIN. Preparer Tax Identification Number (PTIN) Application and
By checking "Yes," you authorize the IRS to talk to the Renewal. For more information about applying for a PTIN
person you named (your designee) about any questions online, go to IRS.gov/PTIN. You can't use your PTIN in
we may have while we process your return. You also place of the EIN of the tax preparation firm.
authorize your designee to do all of the following. Generally, don't complete this section if you're filing the
• Give us any information that is missing from your return. return as a reporting agent and have a valid Form 8655,
• Call us for information about the processing of your Reporting Agent Authorization, on file with the IRS.
return. However, a reporting agent must complete this section if
• Respond to certain IRS notices that you have shared the reporting agent offered legal advice, for example,
with your designee about math errors and return advising the client on determining whether federal income
preparation. The IRS won't send notices to your designee. tax withholding is required on certain payments.

6 Instructions for Form 945 (2024)

- 7 -

Enlarge image

Page 7 of 7 Fileid: … r-form-945/2024/a/xml/cycle03/source 7:59 - 10-Sep-2024

The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.

Generally, tax returns and return information are
Privacy Act and Paperwork Reduction Act Notice. We
confidential, as required by section 6103. However,
ask for the information on Form 945 to carry out the
section 6103 allows or requires the IRS to disclose or give
Internal Revenue laws of the United States. We need it to
the information shown on your tax return to others
figure and collect the right amount of tax. Sections 3402,
described in the Code. For example, we may disclose your
3405, and 3406 of the Internal Revenue Code require
tax information to the Department of Justice for civil and
taxpayers to pay over to the IRS federal income tax
criminal litigation, and to cities, states, the District of
withheld from certain nonpayroll payments and
Columbia, and U.S. commonwealths and territories for use
distributions, including backup withholding. Form 945 is
in administering their tax laws. We may also disclose this
used to report these withholdings. Section 6011 requires
information to other countries under a tax treaty, to federal
you to provide the requested information if the tax is
and state agencies to enforce federal nontax criminal
applicable to you. Section 6109 requires you to provide
laws, or to federal law enforcement and intelligence
your identification number. If you fail to provide this
agencies to combat terrorism.
information in a timely manner, or provide false or
fraudulent information, you may be subject to penalties. The time needed to complete and file Form 945 will
You’re not required to provide the information requested vary depending on individual circumstances. The
on a form that is subject to the Paperwork Reduction Act estimated burden for filers of Form 945 is approved under
unless the form displays a valid OMB control number. OMB control number 1545-0029 and is included in the
Books or records relating to a form or its instructions must estimates shown in the Instructions for Form 941.
be retained as long as their contents may become
material in the administration of any Internal Revenue law.

Instructions for Form 945 (2024) 7

PDF file checksum: 2951716831

(Plugin #1/10.13/13.0)