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                                  Attention: 

You may file Forms W-2 and W-3 electronically on the SSA’s Employer 
W-2 Filing Instructions and Information web page, which is also accessible 
at www.socialsecurity.gov/employer.  You can create fill-in versions of 
Forms W-2 and W-3 for filing with SSA. You may also print out copies for 
filing with state or local governments, distribution to your employees, and 
for your records.

Note: Copy A of this form is provided for informational purposes only. Copy A appears in 
red, similar to the official IRS form. The official printed version of this IRS form is scannable, 
but the online version of it, printed from this website, is not. Do not print and file Copy A 
downloaded from this website with the SSA; a penalty may be imposed for filing forms that 
can’t be scanned. See the penalties section in the current General Instructions for Forms 
W-2 and W-3, available at www.irs.gov/w2, for more information.

Please note that Copy B and other copies of this form, which appear in black, may be 
downloaded, filled in, and printed and used to satisfy the requirement to provide the 
information to the recipient.

To order official IRS information returns such as Forms W-2 and W-3, which include a 
scannable Copy A for filing, go to IRS’ Online Ordering for Information Returns and 
Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and 
Information returns. We’ll mail you the scannable forms and any other products you order.

See IRS Publications 1141,1167  , and1179 for more information about printing these tax 
forms.



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                                     a  Employee’s social security number
     22222          VOID                                                 For Official Use Only 
                                                                         OMB No. 1545-0008 
b  Employer identification number (EIN)                                            1   Wages, tips, other compensation         2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                          3   Social security wages                   4   Social security tax withheld

                                                                                   5   Medicare wages and tips                 6   Medicare tax withheld

                                                                                   7   Social security tips                    8   Allocated tips

d  Control number                                                                  9                                       10   Dependent care benefits

e  Employee’s first name and initial    Last name                            Suff. 11   Nonqualified plans                 12a Cdoe See instructions for box 12
                                                                                   13  Statutory   Retirement Third-party 
                                                                                       employee    plan       sick pay
                                                                                                                           12bCdoe
                                                                                   14  Other
                                                                                                                           12cCdoe

                                                                                                                           12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc. 17  State income tax  18  Local wages, tips, etc. 19  Local income tax      20  Locality name

                                                                                                        Department of the Treasury—Internal Revenue Service 
                    Wage and Tax Statement
Form W-2                                                                 2023                                  For Privacy Act and Paperwork Reduction 
Copy A—For Social Security Administration. Send this entire page with                                           Act Notice, see the separate instructions. 
Form W-3 to the Social Security Administration; photocopies are not acceptable.                                                                  Cat. No. 10134D
                                          Do Not Cut, Fold, or Staple Forms on This Page



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                                     a  Employee’s social security number
          22222                                                           OMB No. 1545-0008 
b  Employer identification number (EIN)                                            1   Wages, tips, other compensation        2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                          3   Social security wages                  4   Social security tax withheld

                                                                                   5   Medicare wages and tips                6   Medicare tax withheld

                                                                                   7   Social security tips                   8   Allocated tips

d  Control number                                                                  9                                      10   Dependent care benefits

e  Employee’s first name and initial    Last name                            Suff. 11   Nonqualified plans                12a Cdoe
                                                                                   13  Statutory  Retirement Third-party 
                                                                                       employee   plan       sick pay
                                                                                                                          12bCdoe
                                                                                   14  Other
                                                                                                                          12cCdoe

                                                                                                                          12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc. 17  State income tax 18  Local wages, tips, etc. 19  Local income tax  20  Locality name

                                                                                                       Department of the Treasury—Internal Revenue Service
                    Wage and Tax Statement
Form W-2                                                                  2023
Copy 1—For State, City, or Local Tax Department



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                                     a  Employee’s social security number                      Safe, accurate,                         Visit the IRS website at 
                                                                           OMB No. 1545-0008   FAST! Use                               www.irs.gov/efile 
b  Employer identification number (EIN)                                             1   Wages, tips, other compensation        2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                           3   Social security wages                  4   Social security tax withheld

                                                                                    5   Medicare wages and tips                6   Medicare tax withheld

                                                                                    7   Social security tips                   8   Allocated tips

d  Control number                                                                   9                                      10   Dependent care benefits

e  Employee’s first name and initial    Last name                             Suff. 11   Nonqualified plans                12aCdoe See instructions for box 12
                                                                                    13  Statutory  Retirement  Third-party 
                                                                                        employee   plan        sick pay
                                                                                                                           12bCdoe
                                                                                    14  Other
                                                                                                                           12cCdoe

                                                                                                                           12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc.  17  State income tax 18  Local wages, tips, etc. 19  Local income tax     20  Locality name

                                                                                                         Department of the Treasury—Internal Revenue Service
                    Wage and Tax Statement
Form W-2                                                                   2023
Copy B—To Be Filed With Employee’s FEDERAL Tax Return. 
This information is being furnished to the Internal Revenue Service.



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Notice to Employee                                                   Corrections. If your name, SSN, or address is incorrect, correct 
                                                                     Copies B, C, and 2 and ask your employer to correct your 
Do you have to file? Refer to the Form 1040 instructions to          employment record. Be sure to ask the employer to file Form 
determine if you are required to file a tax return. Even if you      W-2c, Corrected Wage and Tax Statement, with the SSA to 
don’t have to file a tax return, you may be eligible for a refund if correct any name, SSN, or money amount error reported to the 
box 2 shows an amount or if you are eligible for any credit.         SSA on Form W-2. Be sure to get your copies of Form W-2c 
Earned income credit (EIC). You may be able to take the EIC          from your employer for all corrections made so you may file 
for 2023 if your adjusted gross income (AGI) is less than a          them with your tax return. If your name and SSN are correct but 
certain amount. The amount of the credit is based on income          aren’t the same as shown on your social security card, you 
and family size. Workers without children could qualify for a        should ask for a new card that displays your correct name at 
smaller credit. You and any qualifying children must have valid      any SSA office or by calling 800-772-1213. You may also visit 
social security numbers (SSNs). You can’t take the EIC if your       the SSA website at www.SSA.gov.
investment income is more than the specified amount for 2023         Cost of employer-sponsored health coverage (if such cost is 
or if income is earned for services provided while you were an       provided by the employer). The reporting in box 12, using 
inmate at a penal institution. For 2023 income limits and more       code DD, of the cost of employer-sponsored health coverage is 
information, visit www.irs.gov/EITC. See also Pub. 596. Any EIC      for your information only. The amount reported with code DD 
that is more than your tax liability is refunded to you, but         is not taxable.
only if you file a tax return.
                                                                     Credit for excess taxes.If you had more than one employer in 
Employee’s social security number (SSN). For your                    2023 and more than $9,932.40 in social security and/or Tier 1 
protection, this form may show only the last four digits of your     railroad retirement (RRTA) taxes were withheld, you may be able 
SSN. However, your employer has reported your complete SSN           to claim a credit for the excess against your federal income tax. 
to the IRS and the Social Security Administration (SSA).             See the Form 1040 instructions. If you had more than one 
Clergy and religious workers. If you aren’t subject to social        railroad employer and more than $5,821.20 in Tier 2 RRTA tax 
security and Medicare taxes, see Pub. 517.                           was withheld, you may be able to claim a refund on Form 843. 
                                                                     See the Instructions for Form 843.
                                                                     (See also Instructions for Employee on the back of Copy C.)



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                                     a  Employee’s social security number                      This information is being furnished to the Internal Revenue Service. If you 
                                                                           OMB No. 1545-0008   are required to file a tax return, a negligence penalty or other sanction 
                                                                                               may be imposed on you if this income is taxable and you fail to report it.
b  Employer identification number (EIN)                                             1   Wages, tips, other compensation        2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                           3   Social security wages                  4   Social security tax withheld

                                                                                    5   Medicare wages and tips                6   Medicare tax withheld

                                                                                    7   Social security tips                   8   Allocated tips

d  Control number                                                                   9                                      10   Dependent care benefits

e  Employee’s first name and initial    Last name                             Suff. 11   Nonqualified plans                12aCdoe See instructions for box 12
                                                                                    13  Statutory  Retirement Third-party 
                                                                                        employee   plan       sick pay
                                                                                                                           12bCdoe
                                                                                    14  Other
                                                                                                                           12cCdoe

                                                                                                                           12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc.  17  State income tax 18  Local wages, tips, etc. 19  Local income tax     20  Locality name

                                                                                                        Department of the Treasury—Internal Revenue Service
                    Wage and Tax Statement
Form W-2                                                                   2023                                       Safe, accurate, 
Copy C—For EMPLOYEE’S RECORDS                                                                                         FAST!  Use
(See Notice to Employee on the back of Copy B.)



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Instructions for Employee                                                    received a distribution in the same calendar year, and you are or will be 
                                                                             age 62 by the end of the calendar year, your employer should file Form 
(See alsoNotice to Employee on the back of Copy B.)                          SSA-131, Employer Report of Special Wage Payments, with the Social 
Box 1. Enter this amount on the wages line of your tax return.               Security Administration and give you a copy.
Box 2. Enter this amount on the federal income tax withheld line of your     Box 12. The following list explains the codes shown in box 12. You may 
tax return.                                                                  need this information to complete your tax return. Elective deferrals 
Box 5. You may be required to report this amount on Form 8959. See           (codes D, E, F, and S) and designated Roth contributions (codes AA, 
the Form 1040 instructions to determine if you are required to complete      BB, and EE) under all plans are generally limited to a total of $22,500 
Form 8959.                                                                   ($15,500 if you only have SIMPLE plans; $25,500 for section 403(b) 
                                                                             plans if you qualify for the 15-year rule explained in Pub. 571). Deferrals 
Box 6. This amount includes the 1.45% Medicare tax withheld on all           under code G are limited to $22,500. Deferrals under code H are limited 
Medicare wages and tips shown in box 5, as well as the 0.9% Additional       to $7,000.
Medicare Tax on any of those Medicare wages and tips above                     However, if you were at least age 50 in 2023, your employer may have 
$200,000.                                                                    allowed an additional deferral of up to $7,500 ($3,500 for section  
Box 8. This amount is not included in box 1, 3, 5, or 7. For information     401(k)(11) and 408(p) SIMPLE plans). This additional deferral amount is 
on how to report tips on your tax return, see the Form 1040 instructions.    not subject to the overall limit on elective deferrals. For code G, the limit 
You must file Form 4137 with your income tax return to report at least       on elective deferrals may be higher for the last 3 years before you reach 
the allocated tip amount unless you can prove with adequate records          retirement age. Contact your plan administrator for more information. 
that you received a smaller amount. If you have records that show the        Amounts in excess of the overall elective deferral limit must be included 
actual amount of tips you received, report that amount even if it is more    in income. See the Form 1040 instructions.
or less than the allocated tips. Use Form 4137 to figure the social          Note: If a year follows code D through H, S, Y, AA, BB, or EE, you made 
security and Medicare tax owed on tips you didn’t report to your             a make-up pension contribution for a prior year(s) when you were in 
employer. Enter this amount on the wages line of your tax return. By         military service. To figure whether you made excess deferrals, consider 
filing Form 4137, your social security tips will be credited to your social  these amounts for the year shown, not the current year. If no year is 
security record (used to figure your benefits).                              shown, the contributions are for the current year.
Box 10. This amount includes the total dependent care benefits that          A—Uncollected social security or RRTA tax on tips. Include this tax on 
your employer paid to you or incurred on your behalf (including amounts      Form 1040 or 1040-SR. See the Form 1040 instructions.
from a section 125 (cafeteria) plan). Any amount over your employer’s        B—Uncollected Medicare tax on tips. Include this tax on Form 1040 or 
plan limit is also included in box 1. See Form 2441.                         1040-SR. See the Form 1040 instructions.
Box 11. This amount is (a) reported in box 1 if it is a distribution made to C—Taxable cost of group-term life insurance over $50,000 (included in 
you from a nonqualified deferred compensation or nongovernmental             boxes 1, 3 (up to the social security wage base), and 5)
section 457(b) plan, or (b) included in box 3 and/or box 5 if it is a prior 
year deferral under a nonqualified or section 457(b) plan that became        D—Elective deferrals to a section 401(k) cash or deferred arrangement. 
taxable for social security and Medicare taxes this year because there is    Also includes deferrals under a SIMPLE retirement account that is part 
no longer a substantial risk of forfeiture of your right to the deferred     of a section 401(k) arrangement.
amount. This box shouldn’t be used if you had a deferral and a               E—Elective deferrals under a section 403(b) salary reduction agreement
distribution in the same calendar year. If you made a deferral and                                                     (continued on back of Copy 2)



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                                     a  Employee’s social security number
                                                                          OMB No. 1545-0008 
b  Employer identification number (EIN)                                            1   Wages, tips, other compensation        2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                          3   Social security wages                  4   Social security tax withheld

                                                                                   5   Medicare wages and tips                6   Medicare tax withheld

                                                                                   7   Social security tips                   8   Allocated tips

d  Control number                                                                  9                                      10   Dependent care benefits

e  Employee’s first name and initial    Last name                            Suff. 11   Nonqualified plans                12a Cdoe
                                                                                   13  Statutory  Retirement Third-party 
                                                                                       employee   plan       sick pay
                                                                                                                          12bCdoe
                                                                                   14  Other
                                                                                                                          12cCdoe

                                                                                                                          12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc. 17  State income tax 18  Local wages, tips, etc. 19  Local income tax  20  Locality name

                                                                                                       Department of the Treasury—Internal Revenue Service
                    Wage and Tax Statement
Form W-2                                                                  2023
Copy 2—To Be Filed With Employee’s State, City, or Local 
Income Tax Return



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Instructions for Employee (continued from back of                  Copy C)Y—Deferrals under a section 409A nonqualified deferred compensation 
                                                                          plan
Box 12 (continued)
                                                                          Z—Income under a nonqualified deferred compensation plan that fails 
F—Elective deferrals under a section 408(k)(6) salary reduction SEP       to satisfy section 409A. This amount is also included in box 1. It is 
G—Elective deferrals and employer contributions (including nonelective    subject to an additional 20% tax plus interest. See the Form 1040 
deferrals) to a section 457(b) deferred compensation plan                 instructions.
H—Elective deferrals to a section 501(c)(18)(D) tax-exempt organization   AA—Designated Roth contributions under a section 401(k) plan
plan. See the Form 1040 instructions for how to deduct.                   BB—Designated Roth contributions under a section 403(b) plan
J—Nontaxable sick pay (information only, not included in box 1, 3, or 5)  DD—Cost of employer-sponsored health coverage.The amount 
K—20% excise tax on excess golden parachute payments. See the             reported with code DD is not taxable.
Form 1040 instructions.                                                   EE—Designated Roth contributions under a governmental section 
L—Substantiated employee business expense reimbursements                  457(b) plan. This amount does not apply to contributions under a tax-
(nontaxable)                                                              exempt organization section 457(b) plan.
M—Uncollected social security or RRTA tax on taxable cost of group-       FF—Permitted benefits under a qualified small employer health 
term life insurance over $50,000 (former employees only). See the Form    reimbursement arrangement
1040 instructions.                                                        GG—Income from qualified equity grants under section 83(i)
N—Uncollected Medicare tax on taxable cost of group-term life             HH—Aggregate deferrals under section 83(i) elections as of the close of 
insurance over $50,000 (former employees only). See the Form 1040         the calendar year
instructions.
                                                                          Box 13. If the “Retirement plan” box is checked, special limits may 
P—Excludable moving expense reimbursements paid directly to a             apply to the amount of traditional IRA contributions you may deduct. 
member of the U.S. Armed Forces (not included in box 1, 3, or 5)          See Pub. 590-A.
Q—Nontaxable combat pay. See the Form 1040 instructions for details       Box 14. Employers may use this box to report information such as state 
on reporting this amount.                                                 disability insurance taxes withheld, union dues, uniform payments, 
R—Employer contributions to your Archer MSA. Report on Form 8853.         health insurance premiums deducted, nontaxable income, educational 
S—Employee salary reduction contributions under a section 408(p)          assistance payments, or a member of the clergy’s parsonage allowance 
SIMPLE plan (not included in box 1)                                       and utilities. Railroad employers use this box to report railroad 
                                                                          retirement (RRTA) compensation, Tier 1 tax, Tier 2 tax, Medicare tax, 
T—Adoption benefits (not included in box 1). Complete Form 8839 to        and Additional Medicare Tax. Include tips reported by the employee to 
figure any taxable and nontaxable amounts.                                the employer in railroad retirement (RRTA) compensation.
V—Income from exercise of nonstatutory stock option(s) (included in       Note: Keep Copy C of Form W-2 for at least 3 years after the due date 
boxes 1, 3 (up to the social security wage base), and 5). See Pub. 525    for filing your income tax return. However, to helpprotect your social 
for reporting requirements.                                               security benefits, keep Copy C until you begin receiving social security 
W—Employer contributions (including amounts the employee elected to       benefits, just in case there is a question about your work record and/or 
contribute using a section 125 (cafeteria) plan) to your health savings   earnings in a particular year. 
account. Report on Form 8889.



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                                     a  Employee’s social security number
                    VOID                                                  OMB No. 1545-0008 
b  Employer identification number (EIN)                                            1   Wages, tips, other compensation        2   Federal income tax withheld

c  Employer’s name, address, and ZIP code                                          3   Social security wages                  4   Social security tax withheld

                                                                                   5   Medicare wages and tips                6   Medicare tax withheld

                                                                                   7   Social security tips                   8   Allocated tips

d  Control number                                                                  9                                      10   Dependent care benefits

e  Employee’s first name and initial    Last name                            Suff. 11   Nonqualified plans                12aCdoe See instructions for box 12
                                                                                   13  Statutory  Retirement Third-party 
                                                                                       employee   plan       sick pay
                                                                                                                          12bCdoe
                                                                                   14  Other
                                                                                                                          12cCdoe

                                                                                                                          12dCdoe
f  Employee’s address and ZIP code
15  State Employer’s state ID number         16  State wages, tips, etc. 17  State income tax 18  Local wages, tips, etc. 19  Local income tax     20  Locality name

                                                                                                       Department of the Treasury—Internal Revenue Service 
                    Wage and Tax Statement
Form W-2                                                                  2023                                 For Privacy Act and Paperwork Reduction 
Copy D—For Employer                                                                                                       Act Notice, see separate instructions.



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Employers, Please Note—                                           equipment for persons who are deaf, hard of hearing, or have a 
                                                                  speech disability, call 304-579-4827 (not toll free). 
Specific information needed to complete Form W-2 is available     E-filing. See the 2023 General Instructions for Forms W-2 and 
in a separate booklet titled the 2023 General Instructions for    W-3 for information on when you’re required to file 
Forms W-2 and W-3. You can order these instructions and           electronically. Even if you aren’t required to file electronically, 
additional forms at www.irs.gov/OrderForms.                       doing so can save you time and effort. Employers may use the 
Caution: Do not send the SSA any Forms W-2 and W-3 that you       SSA’s W-2 Online service to create, save, print, and submit up 
have printed from IRS.gov. The SSA is unable to process these     to 50 Form(s) W-2 at a time over the Internet. When you e-file 
forms. Instead, you can create and submit them online. See        with the SSA, no separate Form W-3 filing is required. An 
E-filing, later.                                                  electronic Form W-3 will be created for you by the W-2 Online 
Due dates. By January 31, 2024, furnish Copies B, C, and 2 to     service. For information, visit the SSA’s Employer W-2 Filing 
each person who was your employee during 2023. Mail or            Instructions & Information website at www.SSA.gov/employer. 
electronically file Copy A of Form(s) W-2 and W-3 with the SSA    Future developments. Information about any future 
by January 31, 2024. See the separate instructions.               developments affecting Form W-2 and its instructions (such as 
Need help? If you have questions about reporting on Form W-2,     legislation enacted after we release them) will be posted at 
call the information reporting customer service site toll free at www.irs.gov/FormW2. 
866-455-7438 or 304-263-8700 (not toll free). For TTY/TDD






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