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Application for Extension of Time
Form 8809 To File Information Returns
(Rev. August 2020) (For Forms W-2, W-2G, 1042-S, 1094-C, 1095, 1097, 1098, 1099, 3921, 3922, 5498, and 8027) OMB No. 1545-1081
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Department of the Treasury This form may be filled out online. See How to file below.
Internal Revenue Service ▶ Go to www.irs.gov/Form8809 for the latest information.
Do not use this form to request an extension of time to (1) file Form 1040 or 1040-SR (use Form 4868),(2) file Form 1042 (use Form
7004), or (3) furnish statements to recipients (see Extensions under part M in the General Instructions for Certain Information Returns).
1 Payer’s/filer’s information. Type or print clearly in black ink. 2 Taxpayer identification number (TIN)
(Enter the payer’s nine-digit number.
Do not enter hyphens.)
Payer’s/filer’s name

Address

City State ZIP code

Contact name Telephone number

Email address
3 Check your method of filing information returns 4 If you are requesting an extension for more than one payer/filer,
(check only one box). Use a separate Form 8809 enter the total number of payers/filers and attach a typed list of
for each method. names and TINs. If sending an individual Form 8809 for each
request, do not enter an amount.
Electronic Paper See How to file below for details. ▶
5 Check this box only if you already requested the automatic extension and you now need an additional extension. See instructions. ▶
6 Check only the box(es) that apply. Do not enter the number of returns.
Form(s) ✓ here Form(s) ✓ here Form(s) ✓ here
W-2 5498 8027
1097, 1098, 1099, 3921, 3922, W-2G 5498-ESA 1094-C, 1095-C
1099-NEC 5498-QA 1095-B
1042-S 5498-SA 1099-QA
7 If you are requesting an extension for Forms W-2 or 1099-NEC, or if you checked the box on line 5, you must meet one of the
following criteria. Check the applicable box(es) that describes your need for an extension.
The filer suffered a catastrophic event in a federally declared Death, serious illness, or unavoidable absence of the individual
disaster area that made the filer unable to resume operations or responsible for filing the information returns affected the operation
made necessary records unavailable . . . . . . . . of the filer . . . . . . . . . . . . . . . .
Fire, casualty, or natural disaster affected the operation of the The filer was in the first year of establishment . . . . .
filer . . . . . . . . . . . . . . . . . . The filer did not receive data on a payee statement such as
Schedule K-1, Form 1042-S, or the statement of sick pay required
under section 31.6051-3(a)(1) in time to prepare an accurate
information return . . . . . . . . . . . . . .
Under penalties of perjury, I declare that I have examined this form, including any accompanying statements, and, to the best of my knowledge and belief, it is true, correct,
and complete.
Signature ▶ Title ▶ Date ▶
General Instructions made by the due date of the return. Note: A list that contains names
and TINs cannot be attached to the fill-in Form 8809.
Purpose of form. Use Form 8809 to request an initial or additional
extension of time to file only the forms shown on line 6 for the current • Electronically through the FIRE System in a file formatted according to
tax year. the specifications in Pub. 1220.
Note: Extension requests for Forms 1099-NEC, 1099-QA, 5498-QA, and • On paper Form 8809. Mail the form to the address shown in Where to
W-2 must be submitted on paper. file, later. You are encouraged to submit your requests electronically.
Who should file. Payers/filers who need more time to file information There are no automatic extension requests for Forms W-2 or
returns with the IRS should file this form before the filing due date. See 1099-NEC. Requests must be submitted on paper with line 7
When to file, later. ▲! completed and signed by the filer/transmitter or person duly
CAUTION authorized to sign a return.
How to file. Extensions may be requested:
Where to file. Send Form 8809 to:
• Online by completing a fill-in Form 8809 through the FIRE System at
https://fire.irs.gov for an automatic 30-day extension (not available for Department of the Treasury
Form W-2, 1099-NEC, 1099-QA, 5498-QA, or additional 30-day Internal Revenue Service Center
extension requests for all form types listed in box 6). Ogden, UT 84201-0209
Acknowledgements are automatically displayed online if the request is
For Privacy Act and Paperwork Reduction Act Notice, see page 2. Cat. No. 10322N Form 8809 (Rev. 8-2020)

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Form 8809 (Rev. 8-2020) Page 2

Need help? If you have questions about Form 8809, call the IRS toll free Specific Instructions
at 866-455-7438 or 304-263-8700 (not toll free). Persons with a hearing
or speech disability with access to TTY/TDD equipment can call Line 1. Enter the payer’s/filer’s name, in care of name, and complete
304-579-4827 (not toll free). mailing address, including room or suite number of the filer requesting
the extension of time. Use the name and address where you want
Also, see Pub. 1220 and Pub. 1187. For additional information, see
correspondence sent. For example, if you are a preparer and want to
Topic 803, Waivers and Extensions, at www.irs.gov/TaxTopics.
receive correspondence, enter your client’s complete name, care of (c/o)
Note: Specifications for filing Forms W-2, Wage and Tax Statement, your firm, and your complete mailing address.
electronically are only available from the Social Security Administration The legal name and TIN on your extension request must be
(SSA). Call 800-772-6270 for more information or visit the SSA’s exactly the same as the name you provided when you
Employer W-2 Filing Instructions & Information page at applied for your EIN using Form SS-4, the Online Internet
www.socialsecurity.gov/employer. ▲!
CAUTION EIN Application, or the EIN Toll-Free Telephone Service. If a
When to file.File Form 8809 as soon as you know an extension of time name change has been submitted to the IRS, supply the current legal
to file is necessary, but not before January 1 of the year in which the name and TIN. Do not use abbreviations.
return is due. Form 8809 must be filed by the due date of the returns.
See the chart below that shows the due dates for filing this form on Enter the name of someone who is familiar with this request whom the
paper or electronically. Payers/filers of Form W-2 whose business has IRS can contact if additional information is required. Please provide your
terminated should see Terminating a business in the Special Reporting telephone number and email address.
Situations for Form W-2 section of the General Instructions for Forms Line 2. Enter the payer’s nine-digit employer identification number (EIN),
W-2 and W-3 to request an extension. qualified intermediary employer identification number (QI-EIN),
If you are requesting an extension of time to file several types of withholding foreign partnership employer identification number
forms, you may use one Form 8809, but you must file Form 8809 by the (WP-EIN), or withholding foreign trust employer identification number
earliest due date. For example, if you are requesting an extension of (WT-EIN). If you are not required to have an EIN or QI-EIN, enter your
time to file both Forms 1098 and 5498, you must file Form 8809 by social security number.
February 28 (March 31 if you file electronically). You may complete more Do not enter hyphens.
than one Form 8809 to avoid this problem. An extension cannot be ¶CAUTION!
granted if a request is filed after the filing due date of the information Line 5. Check this box only if you have already received the automatic
returns. 30-day extension, and you need an additional extension for the same
The due dates for filing Form 8809 are shown below. year for the same forms. Do not check this box unless you requested an
ELECTRONICALLY, original extension. Additional 30-day extension requests must be
ON PAPER, then the due then the due date submitted on paper.
IF you file Form(s) . . . date is . . . is . . . If you check this box, be sure to complete line 7.
W-2 January 31 January 31 Signature. No signature is required for the automatic 30-day extension
W-2G February 28 March 31 (not available for Forms W-2 or 1099-NEC). For an additional extension
1042-S March 15 March 15 or to request a 30-day nonautomatic extension for Form W-2 and/or
Form 1099-NEC, Form 8809 must be signed by the filer/transmitter or
1094-C February 28 March 31 person duly authorized to sign a return.
1095 February 28 March 31
1097, 1098, 1099 February 28 March 31 Privacy Act and Paperwork Reduction Act Notice. We ask for the
information on this form to carry out the Internal Revenue laws of the
1099-NEC January 31 January 31 United States. We use this information to determine if you qualify for an
3921, 3922 February 28 March 31 extension of time to file information returns. You are not required to
5498 May 31 May 31 request an extension of time to file; however, if you request an
extension, sections 6081 and 6109 and their regulations require you to
8027 Last day of February March 31 provide this information, including your identification number. Failure to
If any due date falls on a Saturday, Sunday, or legal holiday, file by the provide this information may delay or prevent processing your request;
next business day. providing false or fraudulent information may subject you to penalties.
Note: File your information returns as soon as they are ready and do not Routine uses of this information include giving it to the Department of
send a copy of Form 8809 or any letters with the returns you file (see Justice for civil and criminal litigation, and to cities, states, the District of
Exception below). Columbia, and U.S. commonwealths and possessions for use in
administering their tax laws. We may also disclose this information to
Exception. When filing Form 8027 on paper only, attach a copy of your other countries under a tax treaty, to federal and state agencies to
timely filed Form 8809. enforce federal nontax criminal laws, or to federal law enforcement and
Extension period. For all forms other than Forms W-2 or 1099-NEC, intelligence agencies to combat terrorism.
you may request an automatic extension of 30 days from the original You are not required to provide the information requested on a form
due date. For these forms, an additional 30-day extension of time to file that is subject to the Paperwork Reduction Act unless the form displays
information returns may be submitted if the initial 30-day extension was a valid OMB control number. Books or records relating to a form or its
granted and the additional extension is filed before the expiration of the instructions must be retained as long as their contents may become
initial 30-day extension. Additional 30-day extension requests must be material in the administration of any Internal Revenue law. Generally, tax
submitted on a paper Form 8809. For Forms W-2 or 1099-NEC, only returns and return information are confidential, as required by Code
one 30-day extension of time is available. You can request the one section 6103.
extension for Forms W-2 or 1099-NEC or the additional extension for The time needed to complete and file this form will vary depending on
the other forms if you meet and select one of the criteria listed on line 7. individual circumstances. The estimated average time is:
Note: Any approved extension of time to file will only extend the due date for Recordkeeping . . . . . . . . . . . . 4 hr., 4 min.
filing the information returns with the IRS. It does not extend the due date for
furnishing statements to recipients. If you need an extension for furnishing Learning about the law or the form . . . . . . . . 18 min.
statements to recipients, see part M in the General Instructions for Certain Preparing and sending
Information Returns. Also, see the General Instructions for Forms‐ W 2 and‐ Wthe form to the IRS . . . . . . . . . . . . . 22 min.
3, the Instructions for Form 1042‐ S, the Instructions for Forms‐ 1094 B and If you have comments concerning the accuracy of these time
1095‐ B, and the Instructions for Forms 1094‐ C and 1095‐ C. estimates or suggestions for making this form simpler, we would be
Penalty. Payers/filers may be subject to a late filing penalty if they file a late happy to hear from you. You can send us comments from
return without receiving a valid extension. For more information on penalties, www.irs.gov/FormComments. Or you can send your comments to the
see part O in the General Instructions for Certain Information Returns, and Internal Revenue Service, Tax Forms and Publications Division, 1111
Penalties in the Instructions for Form 1042-S, the Instructions for Form 8027, theConstitution Ave. NW, IR-6526, Washington, DC 20224. Do not send
General Instructions for Forms W-2 and W-3, the Instructions for Forms 1094‐ the form to this address. Instead, see Where to file, earlier.
B and 1095‐ B, and the Instructions for Forms 1094‐ C and 1095‐C.

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