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INSTRUCTIONS FOR COMPLETING
REPORT OF UNCLAIMED PROPERTY (FORM 497-UP-2)
(NOTE: DO NOT USE THIS FORM FOR REPORTING MINERAL INTERESTS FROM OKLAHOMA PROPERTIES)
Use the following item-by-item instructions to complete the report forms.
WHEN TO REPORT: Reports are due no later than November 1. May 1 for life insurance companies. Negatives Reports are not required
but encouraged.
HOLDER: Enter the holder’s current name and address.
HOLDER NUMBER: Enter the Federal Employer I.D. number assigned to you. Use this number on all related correspondence.
REPORT YEAR: Enter the current report year.
COLUMN 1: Enter the identifying number of each item (check number, account number, etc.)
NOTE: Minerals will be reported in accordance with the instructions contained in Form 497-UP-MIR-I.
COLUMN 2: Enter the category of unclaimed property for each item. The checklist on Form 496-UP-2 provides the property type codes
to be used.
COLUMN 3: The total amount or value due owner is the amount of cash due the owner of the item, including all interest earned on
deposit through June 30 (March 1 for life insurance companies), of the report year.
COLUMN 4: If interest or dividends have been added, or the property has increased in value in some other way since July 1, enter the
amount of the increase over the amount listed in column 3.
COLUMN 5(a) & 5(b): Use column 5(b) to indicate the actual amount paid to the owner or reported in error according to the code
entered in Column 5(a). Codes for column 5(a): “R ” for returned to owner (provide the current address of the owner if different from the
original report). “E ” for erroneously reported (attach written explanation).
COLUMN 6: For each item, the sum of the amounts in column 3 & 4, less the amount in Column 5(b), must be entered in Column 6.
This amount must be remitted to the Oklahoma State Treasurer.
COLUMN 7: The “date of last transaction ” is that of the last deposit or withdrawal made by the owner or date of last contact with the
owner. The “date property became payable, redeemable or returnable ” is the date a dividend became payable, the date a note became
payable, the date a check or draft was issued, the date a gift certificate was purchased, etc. If payable on demand, the date the
instrument was issued should be used.
Column 8: Enter the full name (last name first) and last known address of each owner.
(a)List last name, full first name and full middle name, if available. Be sure to include information which would aid in identification such as
Jr., Sr., Miss, Mrs., etc., after the middle name (e.g. Smith, Jane Ann Mrs.). NOTE: For insurance company reports, indicated both the
insured and the beneficiary(ies). NOTE: For banking and financial institution reports, the name of both the Payee and the Remitter of
Cashier’ s Checks and Bank Drafts should be indicated on the report.
(b)Corporate titles should be entered exactly as adopted except the word “The ” should be omitted when it is the first word in the title.
(c)List the complete address, including the ZIP CODE. If no address is available, insert “Address Unknown” .
(d)If a single item has two or more owners, the name and address of each owner must be shown along with the relationship (e.g. “ Trustee
for”, “ or”, “and”, etc.). If all owners have the same address, the address may be entered once.
(e)In the case of money orders and travelers checks, enter the identification number in Column 1 and the NAUPA code in Column 2.
(f)If your records do not show any owner name for any item, please enter the property description as the name (e.g. for a gift certificate,
enter “gift certificate”). The checklist on form 496-UP provides category description. Be sure to enter the identification number in Column
1. If no identification numbers are available, report the property in total (i.e., 27 drafts un-presented for payment $300) and include any
available identifying information.
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