Instructions for Wisconsin Sales and Use Tax Return, Form ST-12, and County Sales and Use Tax Schedule, Schedule CT General Instructions Steps to Filing Your Return As part of the Wisconsin Department of Revenue’s 1. Verify that the tax account number, name, address, and (DOR) efforts to become more efficient, DOR reporting period are correct. Notify the department of changes has notified businesses of their requirement to to your name or mailing address. If your business operates electronically file their sales and use tax returns. at more than one location, specify which location(s) had an Businesses have a number of e‑file and e‑pay options ownership, name, or address change. at revenue.wi.gov (i.e., My Tax Account, TeleFile, e‑file If you do not have a tax account number from the Wisconsin transmission). Payments may be made through ACH Department of Revenue, complete the online business tax Debit, registrationtap.revenue.wi.gov/btr or . FormACH CreditBTR‑101oratby credit card. 2. Enter the requested informa tion and amounts on your sales and use tax return. This return and schedule are for reporting (or amending previously filed) state and county sales and use taxes. This 3. Submit the return to the department. Include your tax account return must be filed when due, even if you have no tax to number on all correspondence and payments. report or pay. 4. Keep a copy of your return for at least four years. If you are engaged in business at more than one location, you Do not take credit for previous overpayments on this return, except must file one consolidated sales and use tax return. Include for subtractions allowable on lines 2 and 4. Amend the period the information and totals of all your business locations on this return. tax was originally reported in for all other overpayments. Amended Returns – See page 5 of instructions. Before filing, read the latest “Wisconsin Tax Bulletin” on our website. This quarterly newsletter contains information that Closing Your Account – Your return and payment are due within could affect the filing of your return. To receive email alerts 30 days of closing your business or cancelling your permit. of important sales and use tax information, subscribe to DOR Any Questions? Contact any DOR office, write to Wisconsin E‑News at revenue.wi.gov/Pages/HTML/lists.aspx. Department of Revenue, PO Box 8949, Madison WI 53708‑ 8949, call (608) 266‑2776, fax (608) 267‑1030, email DORSalesandUse@wisconsin.gov, or visit our website. Step-by-Step Instructions Note: Persons holding a consumer’s use tax certificate should • Sales to federal and Wisconsin governmental units begin filling in their return with line 21. All others should begin • Certain sales to holders of a Wisconsin direct pay permit filling in their return with line 1. Include sales reported as taxable on a previously filed return Step A Sales Tax – State when you receive a valid exemption certificate after the sale. The deduction is claimed on the return for the period in which you Line 1. Total Sales: Enter the total amount of all cash, credit, receive the exemption certificate. You may claim the deduction and conditional sales, including all sales tax charged. Include only if all of the following apply: (a) sales, licenses, leases, and rentals of taxable and exempt • You paid the tax to the DOR tangible personal property, digital goods, and services, and (b) transportation charges collected from customers. Do not reduce • You have returned to the buyer, in cash or credit, all tax the amount on this line for sales returns and allowances. previously paid by the buyer. • The sales tax return on which you will claim the deduction is in IMPORTANT: You must use the accrual method of accounting the same taxable year (for income or franchise tax purposes) to report your sales, unless DOR (a) determines this method in which you previously reported the sale and paid the tax. causes undue hardship, and (b) gives you written permission to use another method. Line 3. Sales of exempt property and services: Enter the total amount of sales of exempt property and services that do Line 2. Sales for which you received exemption certificates: not require exemption certificates. Examples include: Enter sales that are exempt from tax because you accepted an exemption certificate. Examples include: • Sales where you furnished services outside Wisconsin, transferred property to customers outside Wisconsin, or • Sales for resale turned property over to a shipping company for delivery out‑ • Sales of certain machines to farmers side Wisconsin. • Sales of certain machinery to manufacturers S‑114 (R. 8‑23) |
• Sales of real property, newspapers, prescription drugs, Step B Sales Tax – County and Stadium corrective eyeglasses, caskets, crutches, wheelchairs, hearing aids, artificial teeth, and charges for certain Your sales of tangible personal property, digital goods, and professional services such as legal, accounting, or medical services that are subject to the 5% state sales or use tax are services, and lottery ticket sales. also subject to the 0.5% county sales or use tax if the sale takes • Sales of food and food ingredients for human consumption. place in a county that imposes a county tax (taxable county). Do not include alcoholic beverages, tobacco products, candy, soft drinks, dietary supplements, and prepared foods. If sales of property and services are exempt from the 5% state tax, they are also exempt from the county tax. • 35% of the selling price of certain new manufactured homes. The following chart provides the county codes for your use in • Sales of motor fuel (gas and clear diesel), alternate fuel, or completing lines 9 through 12 and lines 22 through 25. general aviation fuel subject to the Wisconsin motor vehicle fuel tax. County Codes (taxable counties as of 04-01-2020) Line 4. Sales returns, allowances, and bad debts: Enter the (01‑94) .....................01 Lincoln (04‑87) .....................35 Adams total amount of the following: Marathon (04‑87) ..................37 Ashland (04‑88) ...................02 • Trade‑in allowances and cash discounts on taxable sales. Barron (04‑86) ......................03 Marinette (10‑01) .................38 • Refunds or credits for returned merchandise, if the sale of such Bayfield (04‑91) ....................04 Marquette (04‑89) ................39 merchandise was reported as a taxable sale on a prior return Brown (01‑18) ......................05 Menominee (04‑20) ..............72 or on this return, and the tax was refunded to the purchaser. Buffalo (04‑87) .....................06 Milwaukee (04‑91) ................40 • Bad debts on taxable sales, charged off for income tax or Burnett (04‑89) .....................07 Monroe (04‑90) ....................41 franchise tax purposes, if the sales were reported as taxable Calumet (04‑18) ...................08 Oconto (07‑94) .....................42 sales on a prior return or on this return, and if your sales are Chippewa (04‑91) .................09 Oneida (04‑87) .....................43 reported on the accrual basis. Note: If a marketplace provider Clark (01‑09) ........................10 Outagamie (01‑20) ...............44 collects and remits Wisconsin sales or use tax on behalf of Columbia (04‑89) .................11 Ozaukee (04‑91) ..................45 a marketplace seller, the marketplace provider is allowed to Crawford (04‑91) ..................12 Pepin (04‑91) .......................46 claim a bad debt deduction on the sales transaction if either the Dane (04‑91) ........................13 Pierce (04‑88) ......................47 marketplace provider or marketplace seller is eligible to claim Dodge (04‑94) ......................14 Polk (04‑88) .........................48 a deduction under section 166 of the Internal Revenue Code Portage (04‑89) ....................49 Door (04‑88) .........................15 for the worthless amount of the transaction. A marketplace (01‑93) ........................50 seller cannot claim a bad debt deduction for the same sales Douglas (04‑91) ...................16 Price transaction. Dunn (04‑86) ........................17 Richland (04‑89) ..................52 Eau Claire (01‑99) ................18 Rock (04‑07) ........................53 Line 5. Other: Enter the total amount of any other allowable Florence (07‑06) ..................19 Rusk (04‑87) ........................54 subtractions. Examples include: Fond du Lac (04‑10) .............20 St. Croix (04‑87) ...................55 • State and county sales tax charged to customers which is Forest (04‑95) ......................21 Sauk (04‑92) ........................56 included in line 1, but only if you inform your customers that Grant (04‑02) .......................22 Sawyer (04‑87) ....................57 you charged sales tax. (For example, you separately list the Green (01‑03) ......................23 Shawano (04‑90) ..................58 sales tax on the receipts you give to your customers.) This Green Lake (07‑99) ..............24 Sheboygan (01‑17) ..............59 information should be obtained from your records, not by Iowa (04‑87) .........................25 Taylor (07‑99) .......................60 multiplying the amount on line 1 by the tax rate. Iron (04‑91) ..........................26 Trempealeau (10‑95) ............61 • Wisconsin tax‑paid purchases resold as taxable sales. (For Jackson (04‑87) ...................27 Vernon (01‑97) .....................62 example, Company A buys materials, paying Wisconsin sales Jefferson (04‑91) ..................28 Vilas (04‑88) .........................63 tax. Before making any use of the materials, Company A Juneau (04‑92) .....................29 Walworth (04‑87) ..................64 makes a taxable sale of the materials. Company A must in‑ Kenosha (04‑91) ..................30 Washburn (04‑91) ................65 clude this sale on line 1 “Total sales,” but it may subtract its Washington (01‑99) ..............66 Kewaunee (04‑17) ................31 purchase price of the materials, less tax, on line 5.) Note: Do Waupaca (04‑89) .................68 not take credit for tax‑paid purchases resold as nontaxable La Crosse (04‑90) ................32 sales on this line. You must request a refund from your supplier Lafayette (04‑01) ..................33 Waushara (04‑90) ................69 or file a Buyer’s Claim for Refund. Langlade (04‑88) .................34 Wood (01‑04) .......................71 • Sales through a marketplace provider (Date county tax became effective is in parenthesis) • Bingo gross receipts tax Lines 9 through 12. If, for the period covered by your sales and • Local exposition taxes (room, food and beverage, rental car) use tax return, you had: and premier resort area taxes • Taxable sales in 4 or fewer of the counties listed in the chart, • Rental vehicle fee report your sales on lines 9 through 12. • Police and fire protection fee • Taxable sales in 5 or more of the counties listed in the chart, leave lines 9 through 12 blank and report your sales on the • Low income assistance fee county sales and use tax schedule, Schedule CT. • Land line 911 charge Schedule CT may be obtained from any DOR office or its website. • State USF fee S-114 (R. 8-23) 2 |
To complete lines 9 through 12 (you had taxable sales in 4 or timely filed and the tax timely paid only when all of the following fewer of the counties listed in the chart above): conditions are met: it is mailed in a properly addressed envelope with sufficient postage; the envelope is postmarked on or before a. Enter the two‑digit county code, from the chart, for each the due date; and it is received by the department 5 days or less county in which you had taxable sales. (For example, if you after the due date. had taxable sales in Milwaukee County, enter 40 in the first twoLine 20. Net sales tax: Subtractboxeslineon line19 from9). line 18 and enter b. Enter the first 5 letters of each county in which you had taxable the result. sales. Capitalize, but ignore spaces and punctuation. (For example, enter STCRO for St. Croix County and MILWA for Step E Use Tax – State Milwaukee County.) EXCEPTION: Enter GLAKE for Green Lake County. Caution: Failure to report use tax is the most common error c. Enter the taxable sales for each county (the portion of your made on sales and use tax returns and the leading cause of sales subject to state sales tax (line 7) that occurred in each tax, interest, and penalty assessments in audits. county) on lines 9c, 10c, 11c and/or 12c. Use tax is the counterpart of sales tax. You owe use tax on Line 13. Total sales subject to county sales tax: Add any your total purchase price of taxable tangible personal property, amounts you entered in the column titled “Sales Subject to taxable digital goods or taxable services that you used, stored, County Sales Tax” for lines 9 through 12. Enter this total, or the or consumed in Wisconsin, upon which you have not previously total from Schedule CT, page 2, Column 1, on line 13. Multiply paid Wisconsin sales or use tax. Examples of reasons you may that amount by 0.5% (.005) and enter the result on line 14. owe use tax: Line 15. Baseball stadium district taxable sales: Important! 1. You bought property without paying sales tax from a seller For sales made after March 31, 2020, do not report baseball outside Wisconsin. You would have paid sales tax if you stadium tax. Enter the portion of your sales subject to state bought the property from a Wisconsin seller. sales tax (line 7) that occurred in Milwaukee, Ozaukee, Racine, 2. You bought property without paying sales tax for resale (to sell Washington, or Waukesha counties prior to April 1, 2020, on to others) or for a nontaxable use. You then used the property line 15a. Multiply that amount by 0.1% (.001) and enter the result in a taxable manner. on line 15b. 3. You bought property without paying sales tax and later gave the property away free to your customers. Note: For periods beginning after March 31, 2020, use this line only when amounts on lines 2 and 4 result in a refund of Examples of purchases subject to use tax: baseball stadium tax previously reported and paid on sales prior to April 1, 2020. » Asset additions, including: • Office furniture, equipment, and computers Line 16. Football stadium district taxable sales: Important! For sales made after September 30, 2015, do not report football • Counters, shelving, and other business equipment stadium tax. • Materials used in constructing or remodeling a building • Dealers’ motor vehicles not held for sale (tax owed on sales Step C Sales Tax Before Discount price of vehicle to dealer) » Repair and supply items, including: Line 17. Total sales tax: Add the tax amounts from lines 8, 14, • Repair parts used to repair your taxable equipment and 15b. Enter the total on line 17. • Office or cleaning supplies Step D Discount and Net Sales Tax • Tools » Other items, including: Line 18. Total sales tax: Fill in the amount from line 17. • Calendars, pens, etc., to be given away to customers Line 19. Discount: • Christmas or grand opening gifts For taxes payable on or after October 1, 2023, the retailer’s • Color cards distributed by a paint dealer discount is computed as follows: • Materials used to construct a prototype for a research and • If line 18 is $0 to $10, the discount is the amount on line 18. development contract • If the amount on line 18 is $10 to $1,333, the discount is $10. • Prewritten computer software • If the amount on line 18 is greater than $1,333, the discount is • Motor vehicles with dealer or regular plates held for sale the amount on line 18 times .0075, but not exceeding $8,000. by licensed dealers and assigned to specific employees subject to withholding or owners who actively participate in For taxes payable on or prior to September 30, 2023, the re‑ the business. From January 1, 2023 through December 31, tailer’s discount is computed as follows: 2023, the amount subject to state use tax is $191 per plate • If line 18 is $0 to $10, the discount is the amount on line 18. per month. This amount is subject to change annually. From • If the amount on line 18 is $10 to $2,000, the discount is $10. January 1, 2022 through December 31, 2022, the amount subject to state use tax is $175 per plate per month. • If the amount on line 18 is greater than $2,000, the discount is the amount on line 18 times .005, but not exceeding $1,000. • Motor vehicles with dealer or regular plates held for sale by licensed dealers and not assigned to specific employees The discount is allowed on timely reported sales tax if paid by subject to withholding or owners who actively participate the due date or before the expiration of any extension period, in the business. The amount subject to state use tax is the if one has been granted. A return that is mailed is considered “lease value” of the vehicle. S-114 (R. 8-23) 3 |
Credit for state and local sales or use tax paid in another Line 21. Purchases subject to state use tax: Enter your total state purchases subject to state use tax on line 21a, multiply by 5% (.05), and enter the result on line 21b. Note: If you paid another Wisconsin sales and use tax law provides a credit for sales or state’s sales or use tax on your purchase, see “Credit for state and use taxes that are properly due and paid to another state and/ local sales or use tax paid in another state” beginning on page 4. or local unit of government on property or services purchased outside Wisconsin and subsequently stored, used or consumed Step F Use Tax – County and Stadium in Wisconsin. The credit is allowed against (but not in excess of) the total of Wisconsin state and county use taxes imposed The county use tax is imposed on the purchase price of tangible on the same property or services purchased in the other state. personal property, taxable digital goods, or taxable services A special computation is required to claim credit for the tax paid (1) you used, stored, or consumed in a county that has adopted in the other state. the county sales and use tax (taxable county), and (2) upon which Note: When the combined state and local taxes paid to the other you did not pay the county tax to the seller. Note: If you paid state equals or exceeds the combined Wisconsin state and local another state’s sales or use tax on your purchase, see “Credit for use tax, no entry is required on the Wisconsin sales and use tax state and local sales or use tax paid in another state” on page 3. return to report the purchase or the credit for tax paid to the other Exception – You do not owe county use tax on tangible per‑ state on the same purchase. sonal property, taxable digital goods, or taxable services you The following examples include various situations persons may purchased in a Wisconsin county that has not adopted the tax encounter with respect to Wisconsin state and county sales and later brought to a taxable county where you stored, used, or and use taxes, if they purchase items outside Wisconsin and consumed it. This exception does not apply to certain registered are required to pay sales or use taxes to the other state. The or titled items and construction materials used in real property examples show how to use the amount of sales tax paid to the construction. other state as a credit against Wisconsin state and county taxes imposed and how to compute and report the Wisconsin state Motor vehicle dealers who reported state use tax for motor and county taxes due. vehicles on line 21 must also report county use tax on the vehicles, if the vehicles were customarily kept in one of the tax‑ Facts: Company A, located in Wisconsin, purchases office able counties. equipment for $10,000 from a supplier in State B. Company A takes possession of the equipment in State B. Company A is prop‑ Contractors: Include the purchase price of tangible personal erly charged State B’s 4% state sales tax ($400) and State B’s property which becomes a component part of real property 0.5% local sales tax ($50). Company A brings the equipment into located in a taxable county, unless a Wisconsin county tax was Wisconsin for use in the following locations. paid on the tangible personal property or an exemption applies. Example 1 – Only the 5% state use tax is due. Lines 22 through 25. If, for the period covered by your sales and use tax return, you had: Company A brings the equipment into Wisconsin for use in a county which does not impose the county sales and use tax. • Taxable purchases in 4 or fewer of the counties listed in the Company A can determine the Wisconsin state use tax as chart on page 2, report these purchases on lines 22 through follows: 25 of your sales and use tax return. 1. Purchase price .................................................... $ 10,000 • Taxable purchases in 5 or more of the counties listed in the chart on page 2, report these purchases on the county sales 2. 5% Wisconsin use tax ($10,000 x .05) ..... $ 500 and use tax schedule, Schedule CT. (If you report taxable 3. Less 4.5% use tax paid to purchases on Schedule CT, leave lines 22 through 25 blank State B ($10,000 x .045) .......................... 450 on your sales and use tax return). 4. Net use tax due to Wisconsin .................. $ 50 Schedule CT may be obtained on our website. 5. Measure of tax ($50 ÷ .05 tax rate) ..................... $ 1,000 To complete lines 22 through 25 (you had taxable purchases in Company A should include the $1,000 on line 21a. of the counties in the chart on page 2): 4 or fewer Example 2 – The 5% state and 0.5% county use tax is due. a. Enter the two‑digit county code, from the chart on page 2, for each county in which you had taxable purchases. (For Company A brings the equipment into Wisconsin for use in example, if you had taxable purchases in Door County, a county which imposes the 0.5% county sales and use tax. enter 15). Company A can determine the Wisconsin state and county use tax as follows: b. Enter the first 5 letters of each county in which you had taxable purchases. Capitalize, but ignore spaces and punc‑ 1. Purchase price .................................................... $ 10,000 tuation. (For example, enter STCRO for St. Croix County and 2. 5.5% Wisconsin use tax MILWA for Milwaukee County.) EXCEPTION: Enter GLAKE ($10,000 x .055) ....................................... $ 550 for Green Lake County. 3. Less 4.5% use tax paid to c. Enter the taxable purchases for each county, on lines 22c, State B ($10,000 x .045) .......................... 450 23c, 24c, and/or 25c. 4. Net use tax due to Wisconsin .................. $ 100 Line 26. Total purchases subject to county use tax: Add the 5. Measure of tax ($100 ÷ .055 tax rate) ................ $1,818.18 amounts for lines 22c through 25c. Enter this total, or the total from Schedule CT, page 2, Column 2 on line 26. Multiply that Company A should include the $1,818.18 on line 21a and amount by 0.5% (.005) and enter the result on line 27. line 22c. S-114 (R. 8-23) 4 |
Line 28. Baseball stadium district taxable purchases: Enter the portion of your purchases subject to state use tax (line 21a) Amending Previously Filed Sales and Use Tax Returns that you (1) used, stored, or consumed in Milwaukee, Ozaukee, Racine, Washington, or Waukesha counties, prior to April 1, Note: Amended returns may be filed online through My Tax 2020, and (2) upon which you did not pay the baseball stadium Account. tax to the seller on line 28a. Multiply that amount by 0.1% (.001) and enter the result on line 28b. Note: If you paid another state’s 1. Select the amended return option. Leave the due date box sales or use tax on your purchase, see “Credit for state and local blank. sales or use tax paid in another state” on page 3. 2. Complete lines 1 through 30 of Form ST‑12 (also complete Exception – You do not owe baseball stadium use tax on tangible Schedule CT, if necessary) using the correct figures, including personal property, taxable digital goods, or taxable services that those that did not change. you purchased in a Wisconsin county not in the baseball stadium Line 19: If this amended return increases your total sales district and later brought to a county in the baseball stadium dis‑ tax, enter the discount from your original return (or as sub‑ trict where you used, stored, or consumed it. This exception does sequently adjusted). Do not calculate a discount on the not apply to certain registered or titled items and construction additional amount due. materials used in real property construction prior to April 1, 2020. If this amended return decreases your total sales tax, the Motor vehicle dealers who reported state use tax for motor discount must be recomputed. vehicles on line 21 must also report baseball stadium use tax on the vehicles, if the vehicles were customarily kept in the baseball 3. The total amount due is calculated as provided on the follow‑ stadium district prior to April 1, 2020. ing worksheet. Contractors: For purchasers prior to April 1, 2020, include the 4. Attach a letter explaining the reason(s) for amending your purchase price of tangible personal property which becomes a return(s). Include copies of applicable exemption certificates, component part of real property located in the baseball stadium invoices, credit memos, and workpapers. Do not take credit district unless you have paid the Wisconsin baseball stadium for any overpayments on future returns. sales tax on your purchase of the property. CAUTION: If the sales or use tax being refunded was collected Line 29. Football stadium district taxable purchases: from buyers, you must return the tax and related interest to the Important! Do not report football stadium tax on purchases buyers from whom the tax was collected. If you are unable to made after September 30, 2015. return the tax and interest to the buyers, you must return the refund (tax and interest) to DOR. Failure to return the tax and Step G Total Amount Due interest may result in a penalty. Line 30. Total sales and use taxes: Add the tax amounts from lines 20, 21b, 27, and 28b. This is the total of the sales and use Worksheet to Figure Refund or taxes due on this return. Amount Due on Amended Form ST-12 Line 31. Interest: If your return is not filed by the due date, 1. Fill in amount from line 30, amended Form ST‑12 ......... 1. _____________ you are subject to interest on the amount on line 30 (total sales and use taxes due) at the rate of 1.5% per month from the due 2. Fill in the total sales and use tax date of the return to the date the tax is paid. Fill in the amount amount from your original return of interest on line 31. (or subsequently adjusted return) 2. _____________ 3. If line 2 is more than line 1, Line 32. Late filing fee ($20) and negligence penalty: Returns subtract line 1 from line 2. This is the filed after the due date are subject to a $20 late filing fee, and a amount you overpaid. STOP HERE. negligence penalty equal to 5% of the amount on line 30 (total We will calculate the amount of your sales and use taxes due) for each month or fraction of a month refund including interest. ................. 3. ______________ the return is late, up to a maximum penalty of 25%. 4. If line 2 is less than line 1, subtract Note: The late filing fee and negligence penalty may be waived line 2 from line 1. Fill in here .............. 4. ______________ in the case of death of the person required to file the return, and 5. Compute interest on the amount on in cases where a reasonable explanation exists for the late filing. line 4 at 12% per year from the due date of the original return to the date you pay Line 33. Total amount due: Add the amounts on lines 30, 31, the additional tax. Fill in here and on and 32. This is the total amount due with this return. Payment line 31, on the amended Form ST‑12 ....... 5. ______________ may be made by electronic funds transfer (EFT) or by credit card. 6. Add lines 4 and 5. Fill in here and pay this amount with the amended Form ST‑12 ..... 6. ______________ Applicable Laws and Rules This document provides statements or interpretations of the following laws and regulations in effect as of August 14, 2023: Ch. 77, Wis. Stats,, and sec. Tax 11, Wis. Adm. Code. S-114 (R. 8-23) 5 |