South Carolina Department                     of   Revenue             
Vendor Data Specifications                    for WH     1601‐           
Revised 8/17/22    
 
Data  Fields  
      Font: Print data    fields    in   OCR A Extended‐   12 pt     font.         
       o     The SCDOR     also  accepts   OCR    A Type‐   1 10   pt font,   but the font        must be embedded        in   the document.     
       o     If necessary, Courier      New   12  pt font   is an   accepted  substitute.          
      Grid: The grid   is   set up  at 6     horizontal lines per inch for   66 rows  total and 10 vertical  lines per inch for              
       85 columns total.        
      Name and        Address:      Print in     all uppercase letters with      no punctuation  except for a dash    to separate   ZIP       
       plus 4,     if applicable.    
      Numeric: Print  money amounts              with   a decimal    and  cents.          
       o     If zeros are pre  printed‐  in the   cents  field, round   amounts       to whole   numbers.            
 
WH 1601‐       Data    Fields         
                                                                 Horizontal           Vertical     Format (adhere    to   legend and     
 Field Name                                                           Line            Column       include dashes, commas,         decimals)   
 NACTP number                                                      04   & 47               10      Replace “1350” with your 
                                                                                                   NACTP # for 4 digits 

 NACTP number for      purchased       forms  vendor               05   & 48               10      9999 (not shown on grid) 
 SC Withholding   File  Number       (including                       52                   08      99999999-9 
 check digit)   
 FEIN                                                                 54                   08      99-9999999 
  st
 1 quarter  (Jan, Feb, Mar)                                           52                   24      Mark with “X” if 
                                                                                                   applicable 
  nd
 2 quarter  (Apr, May,  Jun)                                          52                   36      Mark with “X” if 
                                                                                                   applicable 
   rd
  3 quarter (Jul, Aug,  Sep)                                          54                   24      Mark with “X” if 
                                                                                                   applicable 
  th 
 4 quarter (Oct,  Nov,  Dec)                                          54                   36      Mark with “X” if 
                                                                                                   applicable 
 Year (CCYY)                                                          52                   50      9999 
 Payment amount                                                       52                   65      ZZZ,ZZZ,ZZZ.99 
 Business name                                                        57                   08      35 characters max 
 Address1                                                             58                   08      35 characters max 
 Address2                                                             59                   08      35 characters max 
 City (20), State (2), ZIP (10)                                       60                   08      See grid, leave 2 spaces 
                                                                                                   between city/state and 2 
                                                                                                   spaces between state/ZIP 
                                                                                                   (99999-9999) 

Legend: 9=     Numeric, Z=     Zero Suppressed    Numeric,     X= Alphanumeric              

                                                                                     South Carolina Department                        of   Revenue                
                                                                                     Scanline for WH            1601‐          
                                                                                     Revised 9/6/23       
                                                                                      
                                                                                                 Font: Print  form ID   and scanline    in OCR     A Extended‐   12 pt     font.         
                                                                                                  o  The SCDOR    also    accepts   OCR   A Type‐   1 10   pt font,   but the font             must be embedded        in   the document.    
                                                                                                  o  If necessary, Courier      New   12  pt font   is an   accepted   substitute.             
                                                                                                 Grid: The grid is   set up at 6     horizontal lines per inch   for 66 rows   total and    10 vertical  lines per inch for              
                                                                                                  85 columns total.    
                                                                                                 Scanline Placement:         The scanline     data   begins    in   horizontal row 63, vertical    column  20 and   ends in           
                                                                                                  vertical column  70.       
                                                                                                 Form ID:   The 8  ‐ digit number    to   the left of the   scanline data is a form     ID. The form   ID begins in               
                                                                                                  horizontal  row 63, vertical    column    10 and     ends   in vertical   column 17.             
                                                                                                 Check Digit Calculation:         See the  SCDOR      Check     Digit Calculation  page      in the   Software Developers      Guide.      
                                                                                      
                                                                                     Example Scanline:         The form      ID   and scanline   data  in this   example    may not reflect     current  year information,      but        
                                                                                     is present    to   show placement       and format.          
                                                                                      
                                                                                     Column   1         2         3         4         5         6         7 
                                                                                     1234567890123456789012345678901234567890123456789012345678901234567890 
                                                                                              AAAAAAAAXXBBBBBBBBBXXCCCCCCCCCXXDDEEXXFFFFFFFFFFFXXXXXXXXXXXG 
                                                                                              31271067  570000001  251234560  0123  00000010000           3 
                                                                                      
                                                                                     If the field does not contain  data on     the return,     zero fill the field in the scanline.                      
                                                                                         Field Position Description                
17 Form ID (not used in check digit calculation)                                            A        10   –                                                                      
19 Blank Space                                                                              X        18      –                     
28 FEIN                                                                                     B        20   –            
30 Blank Space                                                                              X        29      –                     

39 SC Withholding File Number including check digit                                         C        31   –                                                                              

41 Blank Space                                                                              X        40   –                        
43 Quarter (QQ)                                                                             D        42   –                          
                                                                                                                                      st
                                                                                                                 MM   = 01 for    1 quarter    (Jan Mar)‐            
                                                                                                                                      nd
                                                                                                                 MM   = 02 for    2 quarter    (Apr Jun)      ‐      
                                                                                                                                      rd
                                                                                                                 MM   = 03 for    3 quarter    (Jul Sep)   ‐       
                                                                                                                                      th
                                                                                                                  MM =   04 for   4 quarter    (Oct Dec)     ‐       

45 Year (YY)                                                                                E        44   –                    
47 Blank Space                                                                              X        46   –                        
58 Payment amount (include leading zeros and pennies)                                       F        48   –                                                                                     

69 Blank Space                                                                              X        59      –                     
70 Check Digit calculation for fields B, C, and D using Modulus 10 (2121…) starting         G        70   –                                                                                                                        
                                                                                                                from the     left digit. Do NOT     use  spaces   or form   ID (A)   in the calculation,    only digits.