Federal Privacy Act Notice 2013 Ohio IT 1041EXT Because we require you to provide us with a Social Se- Ohio Income Tax curity number, the Federal Privacy Act of 1974 requires us to inform you that providing us with your Social Secu- Extension Payment rity number is mandatory. Ohio Revised Code sections 5703.05, 5703.057 and 5747.08 authorize us to request Coupon for Estates this information. We need your Social Security number in and Trusts order to administer this tax. If you will be providing taxpayer information on a cartridge tape, please see “Cartridge Tape Ohio IT 1041ES Filing Requirements Defi nition,” which follows the instructions for this payment coupon. Please cut on the dotted line. DO NOT USE PENCIL to complete this form. OHIO IT 1041EXT Rev. 1/14 Ohio Income Tax Extension For Taxable Year Beginning In Extension Payment Payment Coupon For Estates and Trusts Do NOT fold check 2013 Federal Employer Identifi cation Number or coupon. F TRUST Social Security Number of Decedent (estates only) F ESTATE Payment Name of trust or estate Amount $ , , . 0 0 Fiduciary name and title DO NOT STAPLE, PAPER CLIP OR OTHERWISE ATTACH YOUR CHECK OR CHECK STUB TO THIS COUPON. DO NOT SEND CASH. Return this coupon with check or money order made payable to OHIO TREASURER OF Number, street, P.O. Box, suite or room number STATE and mail to OHIO DEPARTMENT OF TAXATION, P.O. BOX 2619, COLUMBUS, OH 43216-2619. City, state, ZIP code 419 |
Cartridge Tape Filing: IT 1041ES Payments Requirements Definition Overview Send Test Cartridge Tape To: The Ohio Department of Taxation is providing a “Fast Tax” Ohio Dept. of Taxation – Information Services Division option to replace the manual paper filing with a cartridge S.O.C.C. – 1320 Arthur E. Adams Drive tape(s) for all third-party vendors that fi le Ohio form IT 1041ES Room 224 – Tape Library on behalf of their clients. This process will not only eliminate Columbus, Ohio 43221 paper and manual processing functions, but also increase the accuracy of the information updated to the taxpayer’s Approval Process file. This requirement’s definition will define the requirements Fast Tax will be advised of the test results and informed of changes and specifi cations. These same requirements apply to the (if any) that are required before live production begins. IT 1041EXT. The Department of Taxation can revoke this Cartridge Tape Requirements option if the user tax is not fully complying with the Fast Tax A fi le will be required to be sent to the Ohio Department of requirements. Taxation as follows. Department of Taxation Contacts Ohio form IT 1041ES documents Contact Russell Strope at (614) 752-1987 if you have any 3490 cartridge tape questions about the Ohio form IT 1041ES information or Tape File Specification the cartridge tape. The user must provide the Department of Taxation with a contact person and phone number for Medium 3490 cartridge tape reporting production transmittal discrepancies. File name Ohio form IT I041ES data file Test Cartridge Tape Label: “ODT.IT1041ES.INPUT” Two tapes must be run with the information required. One Record length 260 characters tape will be sent with documentation and the second tape will be retained by the vendor as a backup. If the production Block size 32760 tape is corrupt, the vendor must supply the backup tape within Record format Fixed block (FB) three days. This process should also be continued when production begins.The external label must indicate that this Cartridge Tape Layout is a test tape of Ohio form lT 1041ES test data. See chart below. Record Layout – Ohio IT 1041ES Detail Record (Supplied by Department of Taxation to Vendor) Data Position Field Name Length Type Start End FEIN 9 N 1 9 Tax Year 4 N 10 13 Batch Number 11 N 14 24 Trust Name – 1 35 A/N 25 59 Trust Name – 2 35 AJN 60 94 Fiduciary Name – 1 35 A/N 95 129 Fiduciary Name – 2 35 A/N 130 164 Address 35 A/N 165 199 City 20 A 200 219 State 2 A 220 221 ZIP Code 5 N 222 226 Check Amount 11 N 227 237 Receive Date 8 N 238 245 Processing Code 1 A 246 246 Document Type 1 A 247 247 Form Type 2 A/N 248 249 Source ID 2 N 250 251 Filler 9 A/N 252 260 - 2 - |
The following section describes how each fi eld on the Ohio Transmittal letter (see sample, next page) form IT I041ES record should be formatted or valued. Send cartridge tape(s) and check(s) (see Document FEIN: This is the federal employer identifi cation number Processing, Check Processing and Balancing identifying the taxpayer. This fi eld is required and must Processing) to the following address: be numeric. State of Ohio – Department of Taxation Tax Year: The year for which the Ohio form lT 1041ES c/o Mike Cardi is being fi led (i.e., 2013). This field is required and must 4485 Northland Ridge Blvd. be numeric. Columbus, OH 43229 Batch Number: For Department of Taxation use. Zero- Document Processing fill. Only zero tax liability and tax due liability information is required to be fi led by cartridge tape. It is suggested that a Trust Name – 1, Trust Name – 2, Fiduciary Name – listing of all taxpayers on the cartridge tape be made for ease 1 and Fiduciary Name – 2: Names and information of reconciliation. You are not required to fi le this report with identifying the account. Space-fi ll any unused name the Ohio Department of Taxation. field. Check Processing Address, City, State and ZIP Code: Mailing address of The requirements for check processing will be as follows: the account. Space-fi ll address, city or state, if unknown. Zero-fi ll ZIP code, if unknown. One check remitted for each cartridge tape submitted. Check Amount: The amount of the payment being Each check must be in balance with each cartridge sent in dollars and cents. Must be numeric with tape. leading zeros and no punctuation. Maximum amount is $999,999,999.99. (i.e., for a payment of $396.45 value Make checks payable to: Ohio Treasurer of State. 00000039645). Balancing Processing Receive Date: For Ohio Department of Taxation use. Once the Ohio Department of Taxation receives the cartridge Zero-fill. tape(s) and certifi ed check(s), the cartridge tape(s) will be run to see if the amount on the transmittal letter matches. If Processing Code: For Ohio Department of Taxation the cartridge tape(s) do not match, Fast Tax will be notified use. Space-fill. immediately by phone that there was a discrepancy, and the tape(s) will be withheld from further processing. Document Type: For Ohio Department of Taxation use. Value N. Vendor Responsibility Form Type: Value T2 if the Ohio form IT 1041ES is Fast Tax is responsible for the integrity of the data that they filed for trust tax; value E2 if the Ohio form IT 1041ES are sending to the Ohio Department of Taxation. is fi led for estate tax. Transmittal Letter Source ID: A code to identify the source of the The following information will need to be included on the information. Value 05. Ohio form IT 1041ES transmittal letter for each cartridge tape sent in. Filler: Currently unused. Space-fill. Company name Tape Submittal Information The following is the list of requirements for each cartridge Data set name (DSN) on cartridge tape (Ex: ‘ODT. tape that is sent in. IT1041 ES.INPUT’...refer to section 4.1). Tape identifier (Vol-Ser) for each cartridge tape The external label on the production cartridge tape (Ex: ‘213456’) must refl ect the target agency, content, due date, volume number, transmitter’s company name, number Number of records on each cartridge tape of records, batch tax due amount, batch check amount. Volume numbers must indicate the proper sequence Check and document amount (e.g., Tape: 2 of 3) on each label. Signature, date and title of the transmitter. Example Label Make check(s) (one check per tape) payable to Ohio Ohio Department of Taxation Treasurer of State and send to the following address: Ohio IT 1041ES: Voucher Due Date: Tape: 1 of 4 Vol-Ser: 213456 Ohio Department of Taxation Company Name: Fast Tax c/o Mike Cardi Number of Records: 500 4485 Northland Ridge Blvd. Batch Tax Due Amount: 456,123.78 Columbus, OH 43229 Batch Check Amount: 456,123.78 - 3 - |
Ohio IT 1041ES Transmittal Letter Ohio Department of Taxation Remittance of Ohio IT 1041ES Payments Company name: Fast Tax DSN: Check and Make check(s) (one check per tape) pay- Tape Vol-Ser Number of Records Document Amount able to Ohio Treasurer of State and mail to: Ohio Department of Taxation c/o Mike Cardi 4485 Northland Ridge Blvd. Columbus, OH 43229 Total Total of all checks enclosed Signature Date $ . Title Federal Privacy Act Notice Because we require you to provide us with a Social Security number, the Federal Privacy Act of 1974 requires us to inform you that providing us with your Social Security number is mandatory. Ohio Revised Code sections 5703.05, 5703.057 and 5747.08 authorize us to request this informa- tion. We need your Social Security number in order to administer this tax. - 4 - |