Reset Form

  PRESCRIBED CONTRACT FOR CYCLICAL REASSESSMENT 
  State Form 55932 (R2 / 3-21) 
                                                       
This Contract is entered into by and between 
________________________________________________________________________(“Contractor,” 
which term shall include the Contractor’s principals), the _____________ County Assessor, and the Board of 
County Commissioners of __________ County, Indiana (hereinafter jointly and severally the “County,” which 
term shall also mean __________ County, Indiana). 
 
                                                       RECITALS 
 
A.   The County has determined it is in the County’s best interest to employ the Contractor as a technical 
 advisor pursuant to the provisions of IC 6-1.1-4-17 for the purpose of performing a cyclical reassessment 
 as required by IC 6-1.1-4-4.2(a)(6) and 50 IAC 2.4; 
 
B.   The County has advertised for bids as required by IC 6-1.1-4-18.5(b) and has fulfilled all other statutory 
 conditions precedent to the employment of a technical advisor;  
 
C.   The Contractor’s principal(s) or contract executor is a Professional Appraiser as the term is defined in IC 
 6-1.1-4-17(c) and IC 6-1.1-31.7, is certified by the Department of Local Government Finance 
 (“Department”) pursuant to 50 IAC 15-3 and 50 IAC 15-4, and the Contractor was the lowest and best 
 bidder meeting all the requirements under law for serving as a technical advisor in the assessment of 
 property; 
 
D.   The County has awarded the bid to the Contractor and the Contractor is willing to contract with the 
 County subject to the terms and conditions of this Contract; 
 
E.   This Contract is subject to the provisions of 50 IAC 15 and the Contractor will comply with the provisions 
 of 50 IAC 15 in connection with this Contract; 
 
F.   The Department has the right to exercise its statutory right of oversight of the performance of the 
 Contractor as contemplated by IC 6-1.1-4-17(a) and 18.5(e), including the right to approve or deny the 
 employment of the Contractor; and 
 
G.   The County, the Contractor, and the Department understand that for purposes of performing a cyclical 
 reassessment, the term of this Contract may, due to authorization from the Indiana Department of 
 Administration, cover all four years of a cyclical reassessment. 
 
                                                       AGREEMENT 
 
 In consideration of the promises, mutual covenants and obligations of the parties, the County and the 
Contractor agree as follows: 
 
1. Incorporation of Recitals. The foregoing recitals are adopted by the parties as being true and accurate 
statements and are hereby incorporated by reference into this Contract. 
 
                                                       Page 1 of 22 

2. Duties of the Contractor. 
 
A.   The Contractor shall provide technical assistance to the County in connection with phase(s) 
 ___________________________________ of the four-phase cyclical reassessment beginning on May 
 1, 20______________________________, as requested and assigned by the authorized designee of 
 the County, under the terms and provisions of this Contract, in accordance with and in furtherance of all 
 rules governing the assessment of real property promulgated by the Department and all other applicable 
 laws, statutes, ordinances, or administrative rules. 
 
B.   The group(s) of parcels of real property containing approximately 25% or more of the parcels within 
 each class of real property in the County (as prescribed by the County’s reassessment plan as approved 
 by the Department) and which the Contractor is to review pursuant to this Contract (“group(s)”) is/are 
 limited to: _______________ and/or _______________, _______________, _______________, 
 _______________, _______________.  
 
C.   For the group(s) of property listed in paragraph 2(B), the Contractor will complete all responsibilities 
 imposed upon an assessing official under IC 6-1.1-4 and 50 IAC 2.4 regarding the assessment of real 
 property for phase(s) ___________________________________ of the cyclical reassessment, unless 
 such responsibilities are specifically retained by the County as listed in paragraph 3, including but not 
 limited to:  
 
 (1)   Perform the physical inspection, as that term is defined in the Request for Proposal issued by the 
 County and which gave rise to this Contract, which definition is incorporated by reference herein,           of 
 all real property in the group(s) specified in paragraph 2(B), for which physical inspection shall begin 
 on May 1, 20______________________________ and be completed on or before January 1, 
 20______________________________. 
  
 (2)   Recommend to the County the True Tax Value, as that term is defined in the 2021 Real Property 
 Assessment Manual and Guidelines, of all parcels in the group(s) using the guidelines determined by 
 the Department. 
  
 (3)   Compliance with IC 6-1.1-4-4.2(a)(6)(A) to physically inspect each parcel of real property in the 
 group(s) being reassessed, may be satisfied using various approaches. The following is a list of 
 suggestions: 
  
 (a)   As a basic procedure, visually inventory the property with the property record card in hand, and 
  confirm that all buildings, structures, and improvements (“improvements”) are properly described 
  on the property record card, and 
   
  (i)   if any improvements do not appear to be properly described, take the necessary 
              measurements to properly describe the improvements on the property record card; 
               
  (ii)   if any improvements do not have photographs attached to the property record card, and the 
              County believes it is appropriate to have a photograph of the improvement, take the 
              photograph and include it with the property record card; and 
               
  (iii)   if any buildings or structures have been added to the land that do not appear to be fully 
              described, exterior measurements must be obtained. If the County believes an interior 
              inspection is  desirable, seek the permission of the owner to enter the building or structure. 
              If no owner or representative of the property is present, leave a printed form such as a door 
              hanger requesting the property owner or representative contact the Contractor to make 
              arrangements for the in-structure inspection. The printed form shall make clear that the 
              property owner/representative may choose not to have an interior inspection. 
                                                 Page 2 of 22 

(b)   As an alternative to on-site inspections, the following procedures are suggested: 
 
 (i)     [Check if the County requires the Contractor to comply with these procedures.] If the 
   County has a construction permit process and maintains active updating of property record 
   cards, physical inspection may include review of building permits, sales disclosure forms, 
   multiple listing service property data, and inspection of aerial photography. A visual 
   inspection of the property from the street is desirable, but may not be necessary in every 
   case. In cases where the Contractor does not intend to send an employee to the property, a 
   written explanation shall be provided to the County, to which the County shall consent in 
   writing. 
    
 (ii)    [Check if the County requires the Contractor to comply with these procedures.] If the 
   County does not have a construction permit process and does not actively update property 
   record cards, the Contractor’s personnel shall make a visit to each property as described in 
   paragraph 3(a). 
    
 (iii)   [Check if the County requires the Contractor to comply with these procedures.] If the 
   County records available are less than a construction permit process and active updating of 
   property record cards but more informative than having no current records, the Contractor 
   shall perform the duties of physical inspection by classes described as follows: 
   [The County shall insert the level of physical inspection required for each class of property. If 
   completing this subsection, check preceding box.] 
    
  (aa) Agricultural: _____________________________________________________________ 
         _______________________________________________________________________ 
         _______________________________________________________________________ 
  (bb)  Residential: _____________________________________________________________ 
           _______________________________________________________________________ 
          _______________________________________________________________________ 
  (cc)  Commercial: _____________________________________________________________ 
          _______________________________________________________________________ 
          _______________________________________________________________________ 
  (dd)  Industrial: _______________________________________________________________  
          _______________________________________________________________________ 
          _______________________________________________________________________ 
  (ee)  Exempt: ________________________________________________________________ 
           _______________________________________________________________________ 
           _______________________________________________________________________ 
  (ff)  Utility: ___________________________________________________________________ 
          _______________________________________________________________________ 
           _______________________________________________________________________ 
   
(4)   Adequately provide for the creation and transmission of real property assessment data in the 
 form required by the Legislative Services Agency (“LSA”) and the Department’s division of data 
 analysis. 
  
(5)   Complete the appraisal of: (1) one-third of the parcels in a group before August 1 of the year in 
 which the group’s reassessment under the County’s reassessment plan begins; (2) complete the 
 appraisal of two-thirds of the parcels in the group before November 1 of the year following the 
 year in which the group’s reassessment begins; and (3) complete the appraisal of all the 
 remaining parcels in the group before January 1 of the year following the year in which the 
 group’s reassessment begins. 
                              Page 3 of 22 

      (6)   File appraisal reports with the County for: (1) the one-third of the parcels in a group appraised 
       before August 1 of the year in which the group’s reassessment under the County’s 
       reassessment plan begins; (2) the two-thirds of the parcels in the group appraised before 
       November 1 of the year following the year in which the group’s reassessment begins; and (3) all 
       the remaining parcels in the group appraised before January 1 of the year following the year in 
       which the group’s reassessment begins. 
         
      (7)   In preparing the appraisals, utilize cost and depreciation tables set forth in the 2021 Real 
       Property Assessment Manual and Guidelines and any related updates thereto. 
      
      (8)   Perform ratio studies using the methods or combination of methods acceptable under 50 IAC 
       27, which incorporates by reference the Standard on Ratio Studies published by the International 
       Association of Assessing Officials (“IAAO”), or other acceptable appraisal methods approved by 
       the Department. 
       
      (9)   Use a valuation date of January 1.  
       
      (10)  Use verified sales of properties occurring within the twelve months preceding the relevant 
       valuation date in performance of the ratio studies. 
        
       (a)  Sales occurring before or after the assessment date shall be trended, if appropriate, in 
        accordance with the IAAO standard and the time adjusted sales price shall become the 
        basis for all ensuing analysis. 
        
       (b)  If available sales data are insufficient to satisfy the IAAO standard, the Contractor may use 
        sales from earlier or more recent time periods, or both, by adjusting and time-trending the 
        sales data as described in the IAAO standard. 
        
       (c)  If the Contractor determines that there are insufficient commercial and/or industrial improved 
        property sales in order to determine an annual adjustment factor and the Department and 
        the County expressly approve the Contractor’s determination in writing, the Contractor shall 
        review one or more of the following to derive an annual adjustment factor: 
         
        (i)   Craftsman cost and depreciation tables from the last quarter of the calendar year 
         preceding the assessment date. 
          
        (ii)  Income data, rental data, market value appraisals, and other relevant evidence derived 
         from appeals of the most recent assessment date and adjusted, as applicable, to January 
         1 of the year preceding the assessment date. 
          
        (iii)   Commercial real estate reports. 
           
        (iv)  Governmental studies. 
           
        (v)   The independent study performed by the Indiana Fiscal Policy Institute. 
           
        (vi)  Other information or data to determine an annual adjustment factor. 
 
      (11)   Review all neighborhood delineations for the classes of property in the group(s) for the most 
        recent assessment date to determine if any adjustments or alterations are desirable. 
        
                                                Page 4 of 22 

 (12)   Review all land values for the classes of property in the group(s) for the most recent 
  assessment date to determine if any modifications are needed in order to promote uniform and 
  equal assessments. 
 
 (13)   Review ratio studies for each listed property class and examine the coefficient of dispersion 
  and price-related differential to determine if an annual adjustment factor should be applied and 
  determine the appropriate annual adjustment factor if required. 
  
 (14)   Notify the County and the Department if any ratio study reveals a coefficient of dispersion 
  and/or price related differential that is outside the appropriate ranges set in 50 IAC 27-11-1 and 
  recommend appropriate actions to address any identified irregularities in accordance with the 
  procedures set forth in 50 IAC 27. 
 
 (15)   Conduct any required stratifications and perform ratio studies for each stratum until the 
  Contractor determines the properties that are causing a coefficient of dispersion and/or price-
  related differential that is outside of the acceptable range and then make necessary refinements 
  to the valuation for all similarly situated properties. 
 
 (16)   No later than 15 business days prior to September 1, 20______________________________, 
  the Contractor shall submit to the County and the Department all parcel data in the specified 
  formats as required by IC 6-1.1-4-25 that are set forth at 50 IAC 26 and on the Department web 
  site at www.in.gov/dlgf/4702.htm to be utilized by the Department and LSA in accordance with 
  IC 6-1.1-33.5-3. 
 
 (17)   Verify all sales disclosure forms forwarded to the Contractor that the County received under IC 
  6-1.1-5.5-3. 
 
 (18)   No later than 15 business days before February 1 of each assessment year, the Contractor 
  must submit to the County all sales disclosure data for the period of the reassessment in the 
  electronic format specified by the Department. 
 
D.    All direct assessment activities, those activities necessary to make the actual valuation of the property, 
 must be performed by a level III assessor-appraiser certified under IC 6-1.1-35.5. All work performed 
 under this Contract must be organized, supervised, or reviewed by a level III assessor-appraiser certified 
 under IC 6-1.1-35.5. Additionally, a level III assessor-appraiser certified under IC 6-1.1-35.5 must 
 personally fulfill the following duties: [Specify, in detail, the precise obligations that the County desires to 
 be handled personally by the level III assessor-appraiser.] 
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
                                          Page 5 of 22 

 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 __________________________________________________________________________________ 
 
E.    Administrative personnel employed by the Contractor may be used to fulfill the following duties: 
 [Specify, in detail, the precise obligations that the County does not intend to require a level III assessor-
 appraiser to handle personally.] 
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
                                  Page 6 of 22 

 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________
 ___________________________________________________________________________________ 
 
    (Paragraph 2(F) is an optional provision to be included if the Contractor will be responsible for 
    services related to new construction.) 
     
F.   Under the terms of this Contract, the Contractor shall assist the County in the collection of data 
 pertaining to new construction and demolition permits and the examination of new construction and 
 demolition from the previous year(s) (20______________________________). The Contractor shall 
 physically inspect 
 ___________________________________________________________________________________
 ___________________________________________________________________________________ 
 [state number of parcels by property class] parcels within the County for the year(s) 
 20______________________________ based on permits, Form 135s, or other information as provided 
 by the County. 
     
 (1)   For each building permit issued to the Contractor, a representative of the Contractor shall visit, 
    inspect, list, measure, and grade the improvement specified in the permit. For each demolition permit 
    issued to the Contractor, a representative of the Contractor shall visit and inspect the improvement 
    specified in the permit. 
  
 (2)   When possible, the contractor shall gain an interior inspection or gain interior information. If no one 
    is present to permit interior access, the Contractor shall leave a door hanger at the property to 
    provide the owner a means of contacting the County to provide interior information. 
  
 (3)   The Contractor  will/  will not be responsible for digital photographing of new improvements and 
    additions or other changes to those improvements. 
  
 (4)   If the Contractor locates an improvement that is under construction or under demolition at the time 
    of a field inspection, a notation to that effect will be placed on the property record card indicating the 
    estimated percentage of completion or demolition at the time of the inspection.  
  
 (5)   The Contractor shall provide a rate per parcel for any overages in parcel count to be collected or 
    reviewed on a yearly basis. The overage charge(s) shall be 
    $_______________________________________________________________________________
    _______________________________________________________________________________. 
  
 (6)   The Contractor shall perform data entry for 
    ________________________________________________________________________________
    ________________________________________________________________________________ 
    [State property class type(s).] new construction permit parcels. The overage charge(s) shall be 
    $_______________________________________________________________________________
    _______________________________________________________________________________. 
 
                                             Page 7 of 22 

3. Responsibilities of the County. The Contractor will not be responsible for the following duties as 
provided in IC 6-1.1-4, which are retained by the County for performance by the County’s staff or are 
contracted by the County to a third party: 
 
A.   Duties retained by the County for performance by the County’s staff: 
   
  (1)   Send notices of assessment to each affected taxpayer pursuant to IC 6-1.1-4-22(a) and (b). 
    
  (2)   Maintain an electronic data file of the parcel characteristics and parcel assessments of all parcels 
   and the personal property return characteristics and assessments by return for the County as of the 
   assessment date. 
 
  (3)   Maintain the electronic file in a form that formats the information with the standard data, field, and 
   record-coding required and approved by LSA and the Department. 
    
  (4)   Transmit the data in the file with respect to the assessment date of January 1, 20________, to the 
   Department in a manner that meets the data export and transmission requirements in a standard 
   format as prescribed by the Indiana Office of Technology (“IOT”) established by IC 4-13.1-2-1 and 
   approved by LSA. 
    
  (5)   Resubmit the data in the form and manner required under this subsection, upon request of LSA or 
   the Department, if data previously submitted under this subsection does not comply with the 
   requirements of this subsection, as determined by LSA or the Department. An electronic data file 
   maintained for a particular assessment date may not be overwritten with data for a subsequent 
   assessment date until a copy of an electronic data file that preserves the data for the particular 
   assessment date is archived in the manner prescribed by IOT and approved by LSA. 
    
  (6)     [Check if the County is to perform data entry.] Perform the following data entry: 
   ________________________________________________________________________________
   ________________________________________________________________________________
   ________________________________________________________________________________
   ________________________________________________________________________________ 
           
B.   Duties to be contracted to a third party: None. 
    
4. Final Authority to Determine Assessed Values. The final determination of the appropriate assessed 
values is and shall remain the responsibility of the County. 
 
5. Contract Representative.The County Assessor shall be the Contract Representative to serve as the 
primary contact person for the County under the Contract.  
 
6. Contractor Employees: Project Manager. The Contractor shall assign by name an Indiana level III 
assessor-appraiser as project manager. The assigned Indiana or level III assessor-appraiser shall be 
__________________________ and the current contact information for the assigned person is: 
  
 Address (number and street, city, state, and ZIP code:   
  ___________________________________________________________________________________ 
   ___________________________________________________________________________________ 
   Work telephone: (___)__________   Home telephone: (___)_________  Cell number: (___)__________ 
   E-mail address: _______________________________   DLGF student ID number: _________________ 
    Date of issuance assessor-appraiser certificate (month, day, year): ______________________________ 
 
                                                   Page 8 of 22 

7. Work Plan. Attached hereto, and incorporated fully herein as Exhibit A, is the Work Plan developed and 
approved by the Contractor and the County setting forth the schedule for the completion of work under this 
Contract. The Contractor and the County warrant and represent that the Work Plan ensures that all values 
generated by any form of assessment under this Contract will be completed before such values are required 
by the Department in order to set tax rates. A Work Plan must be attached to, and incorporated into, this 
Contract before this Contract may be uploaded pursuant to IC 6-1.1-4-18.5. 
 
8. Performance Bond. If the County requires surety and performance bonds, the Contractor must purchase 
a performance bond or bonds from a surety licensed to do business in the State of Indiana. The performance 
bond(s) must be in the same amount as the price of this contract and must entitle the County to call upon the 
surety to complete the contract in one of three ways: 1) the surety completes the contract by hiring a 
completion contractor; 2) the surety and the County choose a new contractor to complete the contract and 
the surety pays the costs; or 3) the County alone chooses a new contractor and the surety pays the costs. If 
the surety chooses to complete the contract by hiring a completion contractor, the surety assumes the same 
risk as the original Contractor. A requirement that the Contractor provide surety and performance bonds may 
be attached to this Contract as an addendum to be signed by all parties. Alternatively, the Contractor and 
County may agree to a performance retainer and attach an addendum signed by all parties to this Contract 
to provide for such a retainer. 
 
9. Identification. All field personnel involved with performance of work for the Contractor shall carry 
identification cards, which will include a photograph of the individual and the Assessor’s signature. All 
vehicles used by field personnel shall be marked appropriately and registered with the County Sheriff’s 
office, with local police departments located within the County, and with the Assessor’s office. 
 
10. Office Space; Computer Support. The County        shall /  shall not provide the Contractor with office 
space and     shall /  shall not provide the Contractor with computer support in connection with the 
performance of this Contract. The County and Contractor shall be aware of and exclusively responsible for 
all legal implications of the County providing the Contractor with office space and/or computer support in 
connection with the performance of this Contract. 
 
11. Work Product Delivery. The Contractor shall be responsible for the delivery of the following products to 
the County at the completion or termination of this Contract, including all media in which the materials may 
be retained: 
 
A.   documentation of procedures used throughout the reassessment program; 
  
B.   any and all training materials and manuals used to train the Contractor’s staff; 
  
C.   all field worksheets for each parcel of real property; 
  
D.   all maps and/or other information provided for the Contractor by the County; 
  
E.  all information gathered, created, or reviewed for the verification of sales disclosure  forms, neighborhood 
 delineations, land values, and/or any time adjustments to sales prices; and 
  
F.   all ratio studies and supporting documentation. 
 
                                    Page 9 of 22 

12. Contractor Support for Appeals. The duties of the Contractor in this paragraph shall last until all 
appeals with respect to assessed values recommended by the Contractor have been resolved, regardless of 
the earlier termination of this Contract. 
 
A.   The Contractor shall provide ______________ eight hour business days for support of values after 
 mailing of Notices of Assessment (Form 11s), utilizing personnel familiar with the entire reassessment 
 process, including re-inspection of property or explanation of ratio studies as may be needed. Days 
 required above the ______________ eight hour business days shall be provided at the request of the 
 County at a rate of $______________ per business day. 
 
B.   If an assessed value recommended by the Contractor is appealed to any reviewing body, the Contractor 
 or its employee or representative shall, if at least ______________ days notice is given to the 
 Contractor, appear at any hearing scheduled on the appeal of the parcel to explain its calculations and 
 defend the recommendation. The Contractor shall provide ______________   hours /  days for this 
 service.  Hours /  days required above this amount shall be provided at the request of the County at 
 a rate of $______________ per             hour /  day. 
 
13. Consideration. The County shall pay the Contractor a fee of 
$_____________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________  
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________ 
in full payment for the complete performance of all duties, responsibilities, and activities set out in this 
Contract and on the Work Plan mutually agreed to under paragraph 7 and attached as Exhibit A. The fee 
shall be paid in the manner set forth in paragraph 15. The parties to this Contract acknowledge that the 
Department has no duty, responsibility, or obligation under this Contract to pay the Contractor, any 
subcontractor of the Contractor, or the County. The parties further acknowledge that the work to be 
performed under this Contract is solely for the benefit of the County and that it is the County’s sole obligation 
to pay the Consideration required under this Contract.  
 
14. Condition of Payment. All services provided by the Contractor must be performed to the reasonable 
satisfaction of the County and the Department, as determined at their sole discretion and in accordance with 
all applicable federal, state, local laws, ordinances, rules, and regulations. The County shall not be required 
to pay for work found to be unsatisfactory, inconsistent with this Contract, or performed in violation of federal, 
state or local statute, ordinance, rule, or regulation. 
 
15. Time and Manner of Payment. The Contractor shall be paid as follows: 
 
A.   At the end of each month, the Contractor shall submit a claim for payment for work completed under the 
 Contract during that month. The amount of each monthly payment is subject to the completion percentage 
 requirements set forth in the Work Plan, subject to approval by the County, and is subject to full 
 compliance with all other obligations under this Contract. Approval shall be based on the _________ 
 [specify the time period when the reports must be submitted; for example, monthly, weekly, or biweekly] 
 progress reports submitted by the Contractor and on the County’s inspection of the Contractor’s 
 assessment records and the submission of the reports to the Board of County Commissioners. Payment 
 shall be made to the Contractor within ______________ days after approval by the County. 
 
B.  If all work of the Contractor is not completed under this Contract by the completion date specified in 
 paragraph 18 or if all required data is not submitted to the County by the Contractor in the appropriate 
 format in a timely manner, then all further payments under this Contract may be suspended until all work 
                                                  Page 10 of 22 

 has been satisfactorily completed and approved by the County and as otherwise required under this 
 Contract. Payments of the suspended amount will be made to the Contractor within ______________ 
 days after such approval by the County, subject to other terms of this Contract. The County is solely 
 responsible for payment to the Contractor. The Contractor shall not submit any claim for payment to the 
 Department nor make any claim for damages against the Department under the Contract. The 
 Department has no financial or other obligations, including damages, to the Contractor.  
 
16. Penalties. Pursuant to IC 6-1.1-4-19.5(b)(2), payments due under this Contract shall be reduced by the 
amount of $______________ per business day that any part of the performance by the Contractor remains 
incomplete after the applicable due date for the relevant assessment years specified in Section 18 of this 
Contract; subject, however, to delays described in Sections 25B and 34 of this Contract. 
 
17. Professional Appraiser Certification; Contract Void on Revocation.  
 
A.   A material inducement for entering into this Contract is that the Contractor’s principal(s) or contract 
 signatory has been certified as a “Professional Appraiser” under IC 6-1.1-31.7 and 50 IAC 15-4 in order 
 to enter into this Contract. The Contractor represents and warrants that its principal(s) or contract 
 signatory is certified as a “Professional Appraiser” at the time of entering into this Contract. This Contract 
 is void and unenforceable if the Contractor is not certified as a “Professional Appraiser” on the date this 
 Contract is executed. 
 
B.   The Contractor’s principal(s) or contract signatory will take all steps necessary to maintain such 
 certification throughout the term of this Contract. The Contractor shall immediately notify the County and 
 the Department in writing of any circumstance or occurrence jeopardizing this certification status or if any 
 Notice is issued to the Contractor’s principal(s) or contract signatory pursuant to 50 IAC 15-3-6(b). 
 
C.   Pursuant to IC 6-1.1-31.7-4, this Contract is void and unenforceable and the Contractor may not receive 
 additional funds if this certification is revoked. 
 
18. Term of Contract. This Contract commences on the date the Contractor and the County sign and the 
Contractor shall commence work under this Contract within ______________ days of the date of signing, but 
not before May 1, 20______. The Contractor shall complete all reassessment work to be performed under 
this Contract, other than assistance required in regard to an appeal filed under IC 6-1.1-15, on or before 
January 1, 20______[July 1 is the statutory deadline by which the County shall, under oath, prepare and 
deliver to the County Auditor a detailed list of the real property listed for taxation in the County. IC 6-1.1-5-14]. 
 
19. Contract Reports and Monitoring. 
 
A.  The Contractor shall maintain all books, documents, papers, accounting records, and other evidence 
 pertaining to all costs incurred under this Contract. The Contractor shall make such materials available at 
 its office at all reasonable times during this Contract, and for three years from the date of final payment 
 under this Contract, for inspection by the Department and County or their authorized designees. A 
 reasonable number of copies shall be furnished at no cost to the Department and County if requested. 
 
B.  The Contractor shall provide written progress reports to the County in a form reasonably prescribed by 
 the County and consistent with paragraph 15(A). The reports must include the number of parcels being 
 reviewed by the Contractor and the status of the work being done. The County may require that additional 
 information be included in the reports, as mutually agreed to by the County and the Contractor. The 
 Contractor shall submit the reports to the County within three business days, or such other timeframe as 
 mutually agreed to by the parties, of receipt of a request. 

                                            Page 11 of 22 

C.  The County may at all times inspect the records of the Contractor to verify the progress and evaluate the 
 quality of work performed. The County may accompany the Contractor’s personnel in their assigned 
 duties to assure the Contractor’s adherence with contractual specifications and approved procedures. The 
 Contractor shall extend its full cooperation to the County by providing access to all program-related 
 records and by making personnel available upon request for the purpose of monitoring quality, 
 performance, and progress. 
 
D.  As required by IC 6-1.1-4-19.5(b)(7), the Contractor shall give unrestricted access to its work product to 
 the Department. 
 
20. Work Standards. The Contractor shall execute its responsibilities by following and applying at all times 
the highest professional and technical guidelines and standards. If the County becomes dissatisfied with the 
work product of or the working relationship with those individuals assigned to work on this Contract, the 
County shall notify the Contractor in writing of its dissatisfaction and give a reasonable description of the 
deficiencies in the work product and/or working relationship. Upon receipt of the same, the Contractor shall 
have seven days to cure the County’s dissatisfaction. If the County is still dissatisfied after the Contractor has 
exercised its opportunity to cure, then the County may request in writing replacement of any or all such 
individuals, and the Contractor shall grant such request. 
 
21. Changes in Work. The Contractor shall not commence any additional work or change the scope of the 
work until authorized in writing by the County. The Contractor shall make no claim for additional 
compensation in the absence of a prior written approval and amendment executed by all signatories hereto. 
This Contract may only be amended, supplemented, or modified by a written document executed in the 
same manner as this Contract.  
 
22. Authority to Bind Contractor. The signatory for the Contractor represents that he or she has been duly 
authorized to execute this Contract on behalf of the Contractor and has obtained all necessary or applicable 
approvals to make this Contract fully binding upon the Contractor when his or her signature is affixed and 
accepted by the County. 
 
23. Confidentiality of Information. 
 
A.  The Contractor understands and agrees that data, materials, and information disclosed to the Contractor 
 may contain confidential and protected information. The Contractor covenants that data, material, and 
 information gathered, based upon, or disclosed to the Contractor for the purpose of this Contract will not 
 be disclosed to or discussed with third parties without the prior written consent of the County and the 
 Department. However, disclosure may be done pursuant to an order or requirement of a court, 
 administrative agency, or other governmental body. In the event the Contractor receives an applicable 
 order or is subject to such a requirement, the Contractor shall provide the County and the Department 
 reasonable notice so that the County and/or Department may contest such order or requirement. 
 
B.  The parties acknowledge that the services to be performed by the Contractor for the County under this 
 Contract may require or allow access to data, materials, and information containing Social Security 
 numbers maintained by the County or the State of Indiana in its computer system or other records. In 
 addition to the covenant made above in this section and pursuant to 10 IAC 5-3-1(4), the Contractor and 
 the County agree to comply with the provisions of IC 4-1-10 and IC 4-1-11. If any Social Security 
 number(s) is/are disclosed as a result of the Contractor’s negligence or willful misconduct, and such 
 disclosure is a breach of applicable confidentiality laws, the Contractor agrees to pay the cost of the 
 notice of disclosure of a breach of the security of the system in addition to any other claims and expenses 
 for which it is liable under the terms of this Contract. 
 
                                    Page 12 of 22 

C.  If the County or the Department receives a public records request that relates to information or 
 documents in the possession of the County or the Department related to the Contractor’s intellectual 
 property, trade secrets, or other proprietary rights, the County or the Department shall promptly forward 
 such request to the Contractor for response. The Contractor shall designate in writing which of those 
 documents, if any, it considers Confidential Information or information otherwise excepted from public 
 disclosure requirements and state with specificity the factual or legal basis for objecting to the disclosure 
 of such documents. The Contractor agrees and acknowledges that only information falling within a 
 specific exemption permitted under IC 5-14-3-4 shall be designated as Confidential. The Contractor shall 
 mark each page of a document considered to be Confidential Information as “Confidential” or a similar 
 designation. The County or the Department shall promptly review the basis for the Contractor’s claim of 
 confidentiality and shall not disclose the documents subject to the Contractor’s claim if the County or the 
 Department concurs with such claim, provided that if the County or the Department determines that its 
 obligation under public access law requires such disclosure, the County or the Department shall promptly 
 notify the Contractor of such determination and will not make such disclosure if the Contractor obtains, 
 prior to the expiration of the applicable timeframe for response to such request, either an opinion from the 
 Indiana Public Access Counselor that such disclosure is not required or a protective order or other relief 
 from any court of competent jurisdiction in the State of Indiana preventing such disclosure. 
   
D.  The Contractor acknowledges that the Department will not treat this Contract as containing confidential 
 information, and will post this Contract on its website as required by Executive Order 05-07. Use by the 
 public of the information contained in this Contract shall not be considered an act of the State. 
 
24. Ownership of Documents and Materials.  
 
A.  All documents, records, programs, applications, data, algorithms, film, tape, articles, memoranda, and 
 other materials (the “Materials”) not developed or licensed by the Contractor prior to execution of this 
 Contract, but specifically developed under this Contract, shall be considered “work for hire” and the 
 Contractor hereby transfers and assigns any ownership claims to the County and all such materials will be 
 the property of the County. If the ownership interest in the Materials cannot be assigned to the County, 
 the Contractor grant the County a non-exclusive, non-cancelable, perpetual, worldwide royalty-free 
 license to use the Materials and to use, modify, copy and create derivative works of the Materials. 
 
B.  Use of the Materials (other than as related to contract performance by the Contractor) without the prior 
 written consent of the County is prohibited. During the performance of this Contract, the Contractor shall 
 be responsible for any loss of or damage to the Materials developed for or supplied by the County or the 
 Department and used to develop or assist in the services provided while the Materials are in the 
 possession of the Contractor. Any loss or damage thereto shall be restored at the Contractor’s expense. 
 The Contractor shall provide the County and the Department full, immediate, and unrestricted access to 
 the Materials and to Contractor’s work product during the term of this Contract. 
 
25. Delays. 
 
A.  Whenever the Contractor or the County has knowledge that any actual or potential situation is delaying or 
 threatens to delay the timely performance of this Contract, it shall, within ______________ days, provide 
 written notice of the delay to the other party by certified mail, return receipt requested, including all 
 relevant information with respect to the actual or potential cause of the delay. 
  
B.  In the event of a delay by the Department, legislative action, or court rulings, the County and the 
 Contractor reserve the right to re-negotiate all terms of this Contract, including costs. 
 
                                           Page 13 of 22 

26. Disputes. 
 
A.  Should any disputes arise with respect to this Contract, the Contractor and the County agree to act 
 immediately to resolve such disputes. Time is of the essence in the resolution of disputes.  
 
B.  The Contractor agrees that, the existence of a dispute notwithstanding, it will continue without delay to 
 carry out all of its responsibilities under this Contract that are not affected by the dispute. Should the 
 Contractor fail to continue to perform its responsibilities regarding all non-disputed work without delay, any 
 additional reasonable, direct costs incurred by the County or the Contractor as a result of such failure to 
 proceed shall be borne by the Contractor, and the Contractor shall make no claim against the County or 
 the Department for such costs.  
 
C.  If the parties are unable to resolve a contract dispute between them after good faith attempts to do so, a 
 dissatisfied party shall submit the dispute to the Commissioner of the Department. The dissatisfied party 
 shall give written notice to the Commissioner and the other party. The notice shall include (1) a 
 description of the disputed issues, (2) the efforts made to resolve the dispute, and (3) a proposed 
 resolution. The Commissioner shall promptly issue a Notice setting out documents and materials to be 
 submitted to the Commissioner in order to resolve the dispute; the Notice may also afford the parties the 
 opportunity to make presentations and enter into further negotiations. Within 30 business days of the 
 conclusion of the final presentations, the Commissioner shall issue a written decision and furnish it to both 
 parties. The Commissioner’s decision shall be the final and conclusive administrative decision unless 
 either party serves on the Commissioner and the other party, within ten business days after receipt of the 
 Commissioner’s decision, a written request for reconsideration and modification of the written decision. If 
 the Commissioner does not modify the written decision within 30 business days, either party may take 
 such other action helpful to resolving the dispute, including submitting the dispute to an Indiana court of 
 competent jurisdiction. If the parties accept the Commissioner’s decision, it may be memorialized as a 
 written Amendment to this Contract if appropriate. 
 
D.  The County may withhold payments on disputed items pending resolution of the dispute. The 
 unintentional nonpayment by the County to the Contractor of one or more invoices not in dispute in 
 accordance with the terms of this Contract will not be cause for the Contractor to terminate this Contract 
 and the Contractor may bring suit to collect these amounts without following the disputes procedure 
 contained herein. 
 
E.  With the written approval of the Commissioner of the Department, the parties may agree to forego the 
 process described in subdivision C. relating to submission of the dispute to the Commissioner. 
 
F.   This paragraph shall not be construed to abrogate provisions of IC 4-6-2-11 in situations where dispute 
 resolution efforts lead to a compromise of claims in favor of the State as described in that statute. In 
 particular, releases or settlement agreements involving releases of legal claims or potential legal claims of 
 the state should be processed consistent with IC 4-6-2-11, which requires approval of the Governor and 
 Attorney General. 

27. Termination for Convenience by County. This Contract may be terminated, in whole or in part, by the 
County whenever, for any reason, the County determines that such termination is in its best interest. A 
decision by the County to terminate this Contract shall not be attributed to the Department. Termination of 
services shall be effected by delivery to the Contractor and the Department of a Termination Notice at least 
thirty days prior to the termination effective date specifying the extent to which performance of services under 
such termination becomes effective. In the Notice, the County must state that it is initiating the termination. 
The Contractor shall be compensated for services properly rendered prior to the effective date of termination, 
but under no circumstances will the Department be responsible for any payment, including damages, to the 
Contractor. The County will not be liable for services performed after the effective date of termination. The 
                                           Page 14 of 22 

Contractor shall be compensated for services herein provided but in no case shall total payment made to the 
Contractor exceed the original contract price or shall any price increase be allowed on individual line items if 
canceled only in part prior to the original termination date.  
 
28. Termination for Default by County. If the County, 60 days after receipt of written notice, fails to correct 
or cure any material breach of this Contract, the Contractor may cancel and terminate this Contract and 
institute the appropriate measures to collect monies due up to and including the date of termination. 
 
29. Audits. The Contractor acknowledges that it may be required to submit to an audit of funds paid through 
this Contract. Any such audit shall be conducted in accordance with IC 5-11-1, et. seq., and audit guidelines 
specified by the State. 
 
30. Compliance with Laws. 
  
A.  The Contractor shall comply with all applicable federal, state and local laws, rules, regulations, and 
  ordinances, and all provisions required thereby to be included herein are hereby incorporated by 
  reference. The enactment or modification of any applicable state or federal statute or the promulgation of 
  rules or regulations thereunder after execution of this Contract shall be reviewed by the County and the 
  Contractor to determine whether the provisions of this Contract require formal modification. 
 
B.  The Contractor certifies by entering into this Contract that neither it nor its principal(s) is/are presently in 
  arrears in payment of taxes, permit fees or other statutory, regulatory, or judicially required payments to 
  the State of Indiana or the County. The Contractor agrees that any payments currently due to the State of 
  Indiana or the County may be withheld from payments due to the Contractor. Additionally, further work or 
  payments may be withheld, delayed, or denied and/or this Contract suspended until the Contractor is 
  current in its payments and has submitted proof of such payment to the State of Indiana.   
 
C.  The Contractor certifies, warrants, and represents that it has no current, pending, or outstanding criminal, 
  civil or enforcement actions initiated by the State of Indiana or the County, and that neither it nor its 
  principal(s) is/are presently debarred, suspended, proposed for debarment, declared ineligible, or 
  voluntarily excluded from entering into this Contract by any federal agency or by any department, agency, 
  or political subdivision of the State of Indiana, or the County. The Contractor agrees that it will 
  immediately notify the County and the Department of any such actions and during the term of such 
  actions, the County or the Department may delay, withhold, or deny work under any supplement, 
  amendment, change order, or other contractual device issued pursuant to this Contract. 
 
D.  If a valid dispute exists as to the Contractor’s liability or guilt in any action initiated by the State of Indiana 
  or its agencies or the County, the County may delay, withhold, or deny work to the Contractor. 
 
E.  The Contractor warrants that it shall obtain and maintain all required permits, licenses, registrations, and 
  approvals, and shall comply with all health, safety, and environmental statutes, rules, or regulations in the 
  performance of work activities for the County. Failure to do so may be deemed a material breach of this 
  Contract and grounds for immediate termination and denial of further work with the County.  
 
F.   The Contractor affirms that, if it is an entity described in IC Title 23, it is properly registered and owes no 
  outstanding reports to the Indiana Secretary of State. 
 
                                       Page 15 of 22 

G.   As required by IC 5-22-3-7: 
  
  (1)   The Contractor and any principals of the Contractor certify that:  
    
   (A)   the Contractor, except for de minimis and nonsystematic violations, has not violated the terms 
    of: 
      
    (i)   IC 24-4.7 [Telephone Solicitation of Consumers];  
         
    (ii)   IC 24-5-12 [Telephone Solicitations]; or  
         
    (iii)   IC 24-5-14 [Regulation of Automatic Dialing Machines]; 
         
    in the previous 365 days, even if IC 24-4.7 is preempted by federal law; and  
     
   (B)   the Contractor will not violate the terms of IC 24-4.7 for the duration of the Contract, even if IC 
    24-4.7 is preempted by federal law. 
 
  (2)   The Contractor and any principals of the Contractor certify that an affiliate or principal of the 
   Contractor and any agent acting on behalf of the Contractor or on behalf of an affiliate or principal of 
   the Contractor, except for de minimis and nonsystematic violations,  
    
   (A)   has not violated the terms of IC 24-4.7 in the previous 365 days, even if IC 24-4.7 is preempted 
    by federal law; and  
     
   (B)   will not violate the terms of IC 24-4.7 for the duration of the Contract, even if IC 24-4.7 is 
    preempted by federal law.  
 
H.   As required by IC 22-5-1.7, the Contractor swears or affirms under the penalties of perjury that: 
 
  (1)   The Contractor does not knowingly employ an unauthorized alien. 
   
  (2)   The Contractor shall enroll in and verify the work eligibility status of all his/her/its newly hired 
   employees through the E-Verify program as defined in IC 22-5-1.7-3. The Contractor is not required 
   to participate should the E-Verify program cease to exist. Additionally, the Contractor is not required 
   to participate if the Contractor is self-employed and does not employ any employees. 
   
  (3)   The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor 
   shall not retain an employee or contract with a person that the Contractor subsequently learns is an 
   unauthorized alien. 
   
  (4)   The Contractor shall require his/her/its subcontractors who perform work under this Contract to 
   certify to the Contractor that the subcontractor does not knowingly employ or contract with an 
   unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify 
   program. The Contractor agrees to maintain this certification throughout the duration of the term of a 
   contract with a subcontractor. 
 
The Department and/or the County may terminate for default if the Contractor fails to cure a breach of this 
provision no later than thirty days after being notified by the Department and/or County. 
 
                                        Page 16 of 22 

31. Taxes. The County is exempt from most state and local taxes and many federal taxes. The County will 
not be responsible for any taxes levied on the Contractor as a result of this Contract. 
 
32. Independent Contractor; Workers’ Compensation Insurance. The Contractor is performing as an 
independent entity under this Contract. No part of this Contract shall be construed to represent the creation 
of an employment, agency, partnership, or joint venture agreement between the parties. Neither party will 
assume liability for any injury (including death) to any persons, or damage to any property, arising out of the 
acts or omissions of the agents, employees, or subcontractors of the other party. The Contractor shall 
provide all necessary unemployment and workers’ compensation insurance for the Contractor’s employees, 
and shall include a Certificate of Insurance evidencing such coverage with the executed Contract that is 
uploaded onto the Gateway prior to starting work under this Contract. 
 
33. Contractor Assignment, Successors, and Subcontracting. The Contractor shall not subcontract the 
whole or any part of this Contract. The Contractor may not assign the whole or any part of this Contract, 
except that it may assign its right to receive payments to such third parties as the Contractor may desire 
without the prior written consent of the Contract Representative, provided that the Contractor gives written 
notice (including evidence of such assignment) to the Contract Representative thirty days in advance of any 
payment so assigned. The assignment shall cover all unpaid amounts under this Contract and shall not be 
made to more than one party. 
 
34. Force Majeure. In the event that either party is unable to perform any of its obligations under this 
Contract or to enjoy any of its benefits because of natural disaster or decrees of governmental bodies not the 
fault of the affected party (“Force Majeure Event”), the party who has been so affected shall immediately or 
as soon as is reasonably possibly under the circumstances give notice to the other party and shall do 
everything possible to resume performance. Upon receipt of such notice, all obligations under this Contract 
shall be immediately suspended. If the period of nonperformance exceeds 30 days from the receipt of notice 
of the Force Majeure Event, the party whose ability to perform has not been so affected may, by giving 
written notice, terminate this Contract. 
 
35. General Provisions. 
 
A.  Entire Agreement. This Contract sets forth the entire agreement and understanding of the parties with 
 respect to the subject matter and supersedes all prior oral and written agreements and understandings 
 between the County and the Contractor. No representation, promise, inducement, or statement of 
 intention has been made by either party which is not set forth in this Contract and neither party shall be 
 bound by or liable for any alleged representation, promise, inducement, or statement of intention not so 
 set forth. 
 
B.  Waiver of Rights. No right conferred on any party under this Contract shall be deemed waived, and no 
 breach of this Contract excused, unless such waiver is in writing and signed by the party claimed to have 
 waived such right. Neither the County’s review, approval, acceptance of, nor payment for the services 
 required under this Contract shall be construed to operate as a waiver of any rights under this Contract or 
 of any cause of action arising out of the performance of this Contract, and the Contractor shall be and 
 remain liable to the County in accordance with applicable law for all damages to the County caused by the 
 Contractor’s negligent performance of any of the services furnished under this Contract. 
 
C.  Severability. The invalidity of any section, subsection, clause or provision of this Contract shall not affect 
 the validity of the remaining section, subsections, clauses or provisions of this Contract. 
 
D.  Addenda. No addendum to this Contract will be binding unless in writing and executed by all of the 
 parties that are signatories to this Contract. 

                                                Page 17 of 22 

 36. Governing Law. This Contract shall be governed, construed, and enforced in accordance with the laws 
 of the State of Indiana, without regard to its conflict of laws rules. Suit, if any, must be brought in the State of 
 Indiana. 
  
 37. Notice to Parties. Whenever any notice, statement, or other communication, including changing contact 
 information, is required under this Contract, it shall be sent to the following addresses, unless otherwise 
 specifically advised: 
  
   A.  Notices to the County shall be sent to: 
      
     Name: __________________________________________    Title: _____________________________ 
     Organization: ________________________________________________________________________ 
     Address (number and street, city, state, and ZIP code):       
     ___________________________________________________________________________________
     ___________________________________________________________________________________ 
     Telephone number:  (____)_____________________________________________________________ 
     Fax number: (____)___________________________________________________________________ 
     E-mail address: ______________________________________________________________________ 
      
 B.  Notices to the Contractor shall be sent to: 
      
     Name: _____________________________________________    Title: __________________________ 
     Organization: ________________________________________________________________________ 
     Address (number and street, city, state, and ZIP code):  
     ___________________________________________________________________________________ 
     ___________________________________________________________________________________ 
     Telephone number:  (_____)____________________________________________________________ 
     Fax number: (_____)__________________________________________________________________ 
     E-mail address: ______________________________________________________________________ 
 
 A.   Notices to the Department shall be sent to: 
       
      General Counsel 
      Department of Local Government Finance 
      Indiana Government Center North 
      100 North Senate Avenue, Rm. 1058B 
      Indianapolis, Indiana 46204 
      317-234-8624 voice 
      317-974-1629 fax 
   
 38. Drug-Free Workplace Certification.As required by Executive Order No. 90-5 dated April 12, 1990, 
 issued by the Governor of Indiana, the Contractor hereby covenants and agrees to make a good faith effort 
 to provide and maintain a drug-free workplace. The Contractor will give written notice to the Department 
 within ten days after receiving actual notice that the Contractor, or an employee of the Contractor in the State 
 of Indiana, has been convicted of a criminal drug violation occurring in the workplace. False certification or 
 violation of this certification may result in sanctions including, but not limited to, suspension of contract 
 payments, termination of this Contract and/or debarment of contracting opportunities with the State for up to 
 three years. 
  
 In addition to the provisions of the above paragraph, if the total amount set forth in this Contract is in excess 
 of $25,000.00, the Contractor certifies and agrees that it will provide a drug-free workplace by: 
  
                                                  Page 18 of 22 

 A.   Publishing and providing to all of its employees a statement notifying them that the unlawful 
  manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the 
  Contractor’s workplace, and specifying the actions that will be taken against employees for violations of 
  such prohibition;  
 
 B.   Establishing a drug-free awareness program to inform its employees of (1) the dangers of drug abuse in 
  the workplace; (2) the Contractor’s policy of maintaining a drug-free workplace; (3) any available drug 
  counseling, rehabilitation and employee assistance programs; and (4) the penalties that may be imposed 
  upon an employee for drug abuse violations occurring in the workplace; 
 
 C.   Notifying all employees in the statement required by subparagraph (A) above that as a condition of 
  continued employment, the employee will (1) abide by the terms of the statement; and (2) notify the 
  Contractor of any criminal drug statute conviction for a violation occurring in the workplace no later than 
  five days after such conviction; 
 
 D.   Notifying the Department in writing within ten days after receiving notice from an employee under 
  subdivision (C)(2) above, or otherwise receiving actual notice of such conviction; 
 
 E.   Within thirty days after receiving notice under subdivision (C)(2) above of a conviction, imposing the 
  following sanctions or remedial measures on any employee who is convicted of drug abuse violations 
  occurring in the workplace: (1) taking appropriate personnel action against the employee, up to and 
  including termination; or (2) requiring such employee to satisfactorily participate in a drug abuse 
  assistance or rehabilitation program approved for such purposes by a federal, state or local health, law 
  enforcement, or other appropriate agency; and  
 
 F.   Making a good faith effort to maintain a drug-free workplace through the implementation of 
  subparagraphs (A) through (E) above. 
  
 39. Indemnification. The Contractor agrees to indemnify, defend, and hold harmless the County and the 
 Department, their agents, officials, and employees from all third party claims and suits including court costs, 
 attorney’s fees, and other expenses caused by any act or omission of the Contractor in the performance of 
 this Contract. The County and the Department shall not provide such indemnification to the Contractor. 
  
 40. Insurance. 
  
 A.  The Contractor must carry automobile, public liability, and worker’s compensation insurance policies for 
  the entire duration of time during which the Contractor is completing obligations under this Contract. The 
  Contractor’s public liability and worker’s compensation insurance policies must provide for minimum 
  liability limits not less than $1,000,000 per occurrence. The Contractor must have automobile insurance 
  that meets or exceeds the minimum amounts required by the State of Indiana for each vehicle it will use in 
  the fulfillment of this Contract. A material inducement for entering into this Contract is that the Contractor 
  will carry automobile, public liability, and worker’s compensation insurance policies consistent with the 
  requirements of this section. Failure to maintain insurance policies consistent with this section may be 
  deemed a material breach of this Contract and grounds for immediate termination by the County or the 
  Department and denial of further work with the County. The Contractor must provide the County with 
  copies of its insurance certificates and endorsements. 
  
 (Attach any additional insurance policies or coverage amounts that the County requires the Contractor to carry 
 beyond the policies or amounts listed above.) 
  
                                               Page 19 of 22 

B.   The Contractor’s insurance coverage must meet the following additional requirements: 
             
 (1)   The insurer must have a certificate of authority or other appropriate authorization to operate in the 
  state in which the policy was issued. 
  
 (2)   Any deductible or self-insured retention amount or other similar obligation under the insurance 
  policies shall be the sole obligation of the Contractor.  
  
 (3)   The County and the Department will be defended, indemnified, and held harmless to the full extent 
  of any coverage actually secured by the Contractor in excess of the minimum requirements set forth 
  above. The duty to indemnify the County and the Department under this Contract shall not be limited 
  by the insurance required in this Contract. 
  
 (4)   The Contractor shall give notice to the County and the Department of any modifications to the 
  policies or endorsements which decrease the insurance coverages below the requirements set forth 
  in the Agreement. Such decrease in required coverage may be considered a default by the 
  Contractor of this Agreement. 
   
41. Nondiscrimination. Pursuant to the Indiana Civil Rights Law, specifically IC 22-9-1-10, and in keeping 
with the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in Employment Act, and the 
Americans with Disabilities Act, the Contractor covenants that it shall not discriminate against any employee 
or applicant for employment relating to this Contract with respect to the hire, tenure, terms, conditions, or 
privileges of employment or any matter directly or indirectly related to employment because of the employee 
or applicant’s: race, color, national origin, religion, sex, age, disability, ancestry, status as a veteran, or any 
other characteristic protected by federal, state, or local law (“Protected Characteristics”). Furthermore, the 
Contractor certifies compliance with applicable federal laws, regulations, and executive orders prohibiting 
discrimination based on the Protected Characteristics in the provision of services. Breach of this paragraph 
may be regarded as a material breach of this Contract, but nothing in this paragraph shall be construed to 
imply or establish an employment relationship between the County and any applicant or employee of the 
Contractor. 
 
42. Travel. No expenses for travel will be reimbursed unless specifically permitted under the scope of 
services or consideration provisions.  
 
43. Copy of Contract. The County shall upload a copy of this Contract, including documentation of any 
performance bond, to the Gateway via its File Transmission application within thirty days of its signing by the 
County and Contractor. 
 
44. Approval and Review by Department. 
 
A.   Following uploading of the Contract, the Department may approve or deny the employment of the 
 Contractor pursuant to IC 6-1.1-4-17(a). The Contract shall not be considered void if the Department fails 
 to approve or deny the employment of the Contractor under this Paragraph. Failure of the Department to 
 approve or deny the employment of the Contractor shall not be construed as a denial of said 
 employment. 
 
B.   Following the effective date of this Contract, the Department may, pursuant to IC 6-1.1-4-18.5(e), review 
 the performance of County and Contractor for compliance with the requirements of this Contract. The 
 Department shall give notice to both County and Contractor of any proceeding related to the review 
 under this Paragraph. If, following review and any appropriate proceedings, the Department finds that 
 one or both of the parties is not in compliance with the requirements of this Contract, the Department 
 shall give notice to both parties of said findings and that one or both parties, as applicable, shall have a 
                                        Page 20 of 22 

    reasonable amount of time to cure any material breach of the Contract. Should one or both parties, as 
    applicable, fail to cure any material breach after a reasonable amount of time is given, the Department 
    may, by order, void the Contract. Voiding of the Contract by the Department under this Paragraph does 
    not give rise to a cause of action against the Department for tortious interference of a business or 
    contractual relationship or similar claims in tort or contract. 
 
(Provision 45 is optional.) 
 
45.   Guaranteed Most Favorable Terms. All of the prices, terms, conditions, and benefits granted by the 
Contractor in this Contract are comparable to or better than the terms granted by the Contractor to any other 
similarly situated state and local government customer. If the Contractor announces a price reduction or 
makes generally available to other customers more favorable terms or conditions, such prices, terms, or 
conditions shall be made available to the County and the Department on the date the price reduction or 
change in terms and conditions became effective. 
 
46. Substantial Compliance. This Contract shall be deemed to be substantially performed only when fully 
performed according to its terms and conditions and any addenda. 
 
47. Affirmation that Contract Language Has Not Been Altered. The parties affirm that they have not 
altered, modified, changed, or deleted the Department’s Boilerplate contract clauses in any way, except 
where the contract explicitly permits the addition or modification of terms. Any alteration not explicitly 
permitted is void. 
                                                     
                                       NON-COLLUSION AND ACCEPTANCE  
                                                     
The undersigned attests, subject to the penalties for perjury, that the undersigned is the Contractor, or that the 
undersigned is the properly authorized representative, agent, member or officer of the Contractor. Further, to the 
undersigned’s knowledge, neither the undersigned nor any other member, employee, representative, agent, or 
officer of the Contractor, directly or indirectly, has entered into or been offered any sum of money or other 
consideration for the execution of this Contract other than that which appears upon the face hereof. 
Furthermore, if the undersigned has knowledge that a state officer, employee, or special state 
appointee, as those terms are defined in IC 4-2-6-1, has a financial interest in the Contract, the 
Contractor attests to compliance with the disclosure requirements in IC 4-2-6-10.5 prior to execution of 
this contract. 
 
In Witness Whereof, the Contractor and the County have, through their duly authorized representatives, 
entered into this Contract. The parties, having read and understood the foregoing terms of this Contract, do 
by their respective signatures dated below hereby agree to the terms thereof. 
 
Contractor:          Where applicable: 
 
By:  _________________________________________    Attested By: _____________________________  
Printed name: _________________________________    _______________________________________ 
Title:  ________________________________________    _______________________________________ 
Date (month, day, year): _________________________    _______________________________________ 
 
Level III assessor-appraiser student Identification number:________________________________________ 
 
                                                Page 21 of 22 

Assessor: 
 
By: ___________________________________________________________________________________ 
Printed name: __________________________________________________________________________ 
Title: ___________________________________________    Date (month, day, year): _________________ 
 
                _______________________ County Board of County Commissioners: 
 
By: ___________________________________________   Date (month, day, year): ___________________ 
   Commissioner 
 
By: ___________________________________________   Date (month, day, year): ___________________ 
   Commissioner 
 
By: ___________________________________________   Date (month, day, year): ___________________ 
   Commissioner 
 
The Department of Local Government Finance, pursuant to IC 6-1.1-4-17(a),  
     approves /  denies the employment of the Contractor: 
    
By: ___________________________________________________________________________________  
 
Printed name: ___________________________________________________________________________ 
 
Title: __________________________________________________________________________________  
 
Date (month, day, year): ____________________________  

                                       Page 22 of 22