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  PRESCRIBED CONTRACT FOR ANNUAL ADJUSTMENTS AND  
  CYCLICAL REASSESSMENT 
  State Form 55930 (R2 / 3-21) 
                                                                           
This Contract is entered into by and between 
________________________________________________________________________ (“Contractor,” which 
term shall include the Contractor’s principals), the _____________ County Assessor, and the Board of County 
Commissioners of __________ County, Indiana (hereinafter jointly and severally the “County,” which term shall 
also mean __________ County, Indiana). 
 
                                              RECITALS 
 
A.  The County has determined it is in the County’s best interest to employ the Contractor as a technical advisor 
 pursuant to the provisions of IC 6-1.1-4-17 for the purpose of  performing a cyclical reassessment as 
 required by IC 6-1.1-4-4.2(a)(6) and 50 IAC 2.4 and annual adjustments (or “trending”) as required by IC 6-
 1.1-4-4.5 and 50 IAC 27; 
 
B.  The County has advertised for bids as required by IC 6-1.1-4-18.5(b) and has fulfilled all other statutory 
 conditions precedent to the employment of a technical advisor;  
 
C.  The Contractor’s principal(s) or contract executor is a Professional Appraiser as the term is defined in IC 6-
 1.1-4-17(c) and IC 6-1.1-31.7, is certified by the Department of Local Government Finance (“Department”)  
 pursuant to 50 IAC 15-3 and 50 IAC 15-4, and the Contractor was the lowest and best bidder meeting all the 
 requirements under law for serving as a technical advisor in the assessment of property; 
 
D.  The County has awarded the bid to the Contractor and the Contractor is willing to contract with the County 
 subject to the terms and conditions of this Contract; 
 
E.  This Contract is subject to the provisions of 50 IAC 15 and the Contractor will comply with the provisions of 
 50 IAC 15 in connection with this Contract; 
 
F.  The Department has the right to exercise its statutory right of oversight of the performance of the Contractor 
 as contemplated by IC 6-1.1-4-17(a) and 18.5(e), including the right to approve or deny the employment of 
 the Contractor; and 
 
G.  The County, the Contractor, and the Department understand that for purposes of performing a cyclical 
 reassessment, the term of this Contract may, due to authorization from the Indiana Department of 
 Administration, cover all four years of a cyclical reassessment. 
 
                                             AGREEMENT 
 
 In consideration of the promises, mutual covenants, and obligations of the parties, the County and the 
Contractor agree as follows: 
 
1. Incorporation of Recitals. The foregoing recitals are adopted by the parties as being true and accurate 
statements and are hereby incorporated by reference into this Contract. 
 
                                              Page 1 of 22 

2. Duties of the Contractor. The Contractor shall provide technical assistance to the County in connection with 
the determination of annual adjustments to real property in __________ County for the Assessment Year(s) of 
______________________________, as well as assistance with phase(s) _____________________________ 
of the four-phase cyclical reassessment beginning on May 1, 20 ______________________________, as 
requested and assigned by the authorized designee of the County, under the terms and provisions of this 
Contract, in accordance with and in furtherance of all rules governing the assessment of real property 
promulgated by the Department and all other applicable laws, statutes, ordinances, or administrative rules. 
 
A. Annual Adjustments. 
 
 1.  The class(es) of property to be reviewed by the Contractor under this Contract is/are limited to 
 [Complete as applicable.] _____________________________________________________________ 
 __________________________________________________________________________________ 
 __________________________________________________________________________________ 
 
 2.  For the class(es) of property listed in paragraph 2(A) of this Contract, the Contractor will complete all 
 responsibilities imposed upon an assessing official under IC 6-1.1-4-4.5 and 50 IAC 27 regarding 
 annual adjustments and the completion of required ratio studies, unless specifically retained by the 
 County as listed in paragraph 3 of this Contract, including but not limited to:             
 
 (a)  Perform ratio studies using the methods or combination of methods acceptable under 50 IAC 27, 
  which incorporates by reference the Standard on Ratio Studies published by the International 
  Association of Assessing Officials (“IAAO”), or other acceptable appraisal methods approved by the 
  Department. 
  
 (b)  Use a valuation date of January 1.  
  
 (c)  Use verified sales of properties occurring within the twelve months preceding the relevant valuation 
  date in performance of the ratio studies. 
         
   i.   Sales occurring before or after the assessment date shall be trended, if appropriate, in 
        accordance with the IAAO standard and the time adjusted sales price shall become the 
        basis for all ensuing analysis. 
    
   ii.  If available sales data are insufficient to satisfy the IAAO standard, the Contractor may use 
        sales from earlier or more recent time periods, or both, by adjusting and time-trending the 
        sales data as described in the IAAO standard. 
   
   iii. If the Contractor determines that there are insufficient commercial and/or industrial 
        improved property sales in order to determine an annual adjustment factor and the 
        Department and the County expressly approve the Contractor’s determination in writing, the 
        Contractor shall review one or more of the following to derive an annual adjustment factor: 
         
        (aa) Craftsman cost and depreciation tables from the last quarter of the calendar year 
         preceding the assessment date. 
          
        (bb) Income data, rental data, market value appraisals, and other relevant evidence derived 
         from appeals of the most recent assessment date and adjusted, as applicable, to 
         January 1 of the year preceding the assessment date. 
                        
        (cc)           Commercial real estate reports. 
                        
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         (dd)     Governmental studies.
                   
         (ee)     The independent study performed by the Indiana Fiscal Policy Institute. 
                   
         (ff)     Other information or data to determine an annual adjustment factor. 
 
 (d)  Review all neighborhood delineations for the specified class(es) of property established for the most 
     recent assessment date to determine if any adjustments or alterations are desirable. 
  
 (e)  Review all land values for the specified class(es) of property established for the most recent 
     assessment date to determine if any modifications are needed in order to promote uniform and 
     equal assessments. 
  
 (f)  Review ratio studies for each listed property class and examine the coefficient of dispersion and 
     price-related differential to determine if an annual adjustment factor should be applied and 
     determine the appropriate annual adjustment factor if required. 
  
 (g)  After any annual adjustment factor is applied, the Contractor shall complete an additional ratio study 
     and provide the results of the ratio study to the County and the Department in the manner and 
     format specified in 50 IAC 27-4-1 through 50 IAC 27-4-7. 
  
 (h)  Notify the County and the Department if any ratio study reveals a coefficient of dispersion and/or 
     price-related differential that is outside the appropriate ranges set in 50 IAC 27-11-1 and 
     recommend appropriate actions to address any identified irregularities in accordance with the 
     procedures set forth in 50 IAC 27. 
  
 (i)  Conduct any required stratifications and perform ratio studies for each strata until the Contractor 
     determines the properties that are causing a coefficient of dispersion and/or price-related differential 
     that is outside of the acceptable range and then make necessary refinements to the valuation for all 
     similarly situated properties. 
  
 (Paragraphs (A)(2)(j) through (2)(m) are optional provisions to be included if this Contractor will also be 
 responsible for the following services related to sales disclosure forms. If this Contractor WILL be 
 responsible for the following services related to sales disclosure forms, then check these provisions.) 
 
 (j)  No later than fifteen business days prior to September  1 of the contract year, the Contractor shall 
     submit to the County and the Department all parcel data in the specified formats as required by IC 
     6-1.1-4-25 that are set forth at 50 IAC 26 and on the Department website at 
     www.in.gov/dlgf/4699.htm to be utilized by the Department and the Legislative Services Agency 
     (“LSA”) in accordance with IC 6-1.1-33.5-3. 
 
 (k)  The Contractor will generate complete parcel characteristics and parcel assessment data in a 
     manner and format acceptable to the Department and LSA. 
 
 (l)  Verify all sales disclosure forms forwarded to the Contractor that the County received under IC 
     6-1.1-5.5-3. 
 
 (m)  No later than fifteen business days before February 1 of each assessment year, the Contractor 
     must submit to the County all sales disclosure data for the preceding year in the electronic format 
     specified by the Department. 
 
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B. Cyclical Reassessment. 
 
1.  The group(s) of parcels of real property containing approximately 25% or more of the parcels within each 
 class of real property in the County (as prescribed by the County’s reassessment plan as approved by the 
 Department) and which the Contractor is to review pursuant to this Contract (“group(s)”) is/are limited to: 
 _______________ and/or _______________, _______________, _______________, _______________, 
 _______________.  
 
2.  For the group(s) of property listed in paragraph 2(B), the Contractor will complete all responsibilities 
 imposed upon an assessing official under IC 6-1.1-4 and 50 IAC 2.4 regarding the assessment of real 
 property for phase(s) ___________________________________ of the cyclical reassessment, unless such 
 responsibilities are specifically retained by the County as listed in paragraph 3, including but not limited to: 
 
 (a)  Perform the physical inspection, as that term is defined in the Request for Proposal issued by the 
  County and which gave rise to this Contract, which definition is incorporated by reference herein,         of 
  all real property in the group(s) specified in paragraph 2(B), for which physical inspection shall begin 
  on May 1, 20______________________________ and be completed on or before January 1, 
  20______________________________. 
   
 (b)  Recommend to the County the True Tax Value, as that term is defined in the 2021 Real Property 
  Assessment Manual and Guidelines, of all parcels in the group(s) using the guidelines determined 
  by the Department. 
   
 (c)  Compliance with IC 6-1.1-4-4.2(a)(6)(A) to physically inspect each parcel of real property in the 
  group(s) being reassessed, may be satisfied using various approaches. The following is a list of 
  suggestions: 
  
  i. As a basic procedure, visually inventory the property with the property record card in hand, and 
     confirm that all buildings, structures, and improvements (“improvements”) are properly 
     described on the property record card, and 
          
     (aa)   if any improvements do not appear to be properly described, take the necessary 
          measurements to properly describe the improvements on the property record card; 
          
     (bb)   if any improvements do not have photographs attached to the property record card, and 
          the County believes it is appropriate to have a photograph of the improvement, take the 
          photograph and include it with the property record card; and 
          
     (cc)   if any buildings or structures have been added to the land that do not appear to be fully  
          described, exterior measurements must be obtained. If the County believes an interior 
          inspection is desirable, seek the permission of the owner to enter the building or 
          structure. If no owner or representative of the property is present, leave a printed form 
          such as a door hanger requesting the property owner or representative contact the 
          Contractor to make arrangements for the in-structure inspection. The printed form shall 
          make clear that the property owner/representative may choose not to have an interior 
          inspection.  

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ii. As an alternative to on-site inspections, the following procedures are suggested: 
           
    (aa)   [Check if the County requires the Contractor to comply with these procedures.] If the 
         County has a construction permit process and maintains active updating of property record 
         cards, physical inspection may include review of building permits, sales disclosure forms, 
         multiple listing service property data, and inspection of aerial photography. A visual 
         inspection of the property from the street is desirable, but may not be necessary in every 
         case. In cases where the Contractor does not intend to send an employee to the property, 
         a written explanation shall be provided to the County, to which the County shall consent in 
         writing. 
          
    (bb)   [Check if the County requires the Contractor to comply with these procedures.] If the 
         County does not have a construction permit process and does not actively update property 
         record cards, the Contractor’s personnel shall make a visit to each property as described 
         in paragraph 2(B). 
          
    (cc)   [Check if the County requires the Contractor to comply with these procedures.] If the 
         County records available are less than a construction permit process and active updating 
         of property record cards but more informative than having no current records, the 
         Contractor shall perform the duties of physical inspection by classes described as follows: 
          [The County shall insert the level of physical inspection required for each class of 
          property. If completing this subsection, check preceding box.] 
            
          (A) Agricultural:                  
                               
          (B) Residential:                  
                               
          (C) Commercial:                  
                               
          (D) Industrial:
                               
          (E) Exempt:                   
                               
          (F) Utility:
                               
(d)  Adequately provide for the creation and transmission of real property assessment data in the form 
required by LSA and the Department’s division of data analysis. 
 
(e)  Complete the appraisal of: (1) one-third of the parcels in a group before August 1 of the year in 
which the group’s reassessment under the County’s reassessment plan begins; (2) complete the 
appraisal of two-thirds of the parcels in the group before November 1 of the year following the year 
in which the group’s reassessment begins; and (3) complete the appraisal of all the remaining 
parcels in the group before January 1 of the year following the year in which the group’s 
reassessment begins. 
 
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      (f)  File appraisal reports with the County for: (1) the one-third of the parcels in a group appraised 
      before August 1 of the year in which the group’s reassessment under the County’s reassessment 
      plan begins; (2) the two-thirds of the parcels in the group appraised before November 1 of the year 
      following the year in which the group’s reassessment begins; and (3) all the remaining parcels in the 
      group appraised before January 1 of the year following the year in which the group’s reassessment 
      begins. 
       
      (g)  In preparing the appraisals, utilize cost and depreciation tables set forth in the 2021 Real Property 
      Assessment Manual and Guidelines and any related updates thereto. 
      
C.  All direct assessment activities, those activities necessary to make the actual valuation of the property, must 
      be performed by a level III assessor-appraiser certified under IC 6-1.1-35.5. All work performed under this 
      Contract must be organized, supervised, or reviewed by a level III assessor-appraiser certified under IC 6-
      1.1-35.5. Additionally, a level III assessor-appraiser certified under IC 6-1.1-35.5 must personally fulfill the 
      following duties: [Specify, in detail, the precise obligations that the County desires to be handled personally 
      by the level III assessor-appraiser.] 
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D.  Administrative personnel employed by the Contractor may be used to fulfill the following duties: [Specify, in 
   detail, the precise obligations that the County does not intend to require a level III assessor-appraiser to 
   handle personally.] 
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    (Paragraph 2(E) is an optional provision to be included if the Contractor will be responsible for services 
    related to new construction.) 
     
F.   Under the terms of this Contract, the Contractor shall assist the County in the collection of data 
   pertaining to new construction and demolition permits and the examination of new construction and 
   demolition from the previous year(s) (20______________________________). The Contractor shall 
   physically inspect ______________________________________________________________________ 
   _____________________________________________________________________________________ 
   ____________________________________________________________________________________ 
   [state number of parcels by property class] parcels within the County for the year(s) 20_______________ 
   based on permits, Form 135s, or other information as provided by the County. 
     
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 (1)  For each building permit issued to the Contractor, a representative of the Contractor shall visit, inspect, 
      list, measure, and grade the improvement specified in the permit. For each demolition permit issued to 
      the Contractor, a representative of the Contractor shall visit and inspect the improvement specified in 
      the permit. 
       
 (2)  When possible, the contractor shall gain an interior inspection or gain interior information. If no one is 
      present to permit interior access, the Contractor shall leave a door hanger at the property to provide the 
      owner a means of contacting the County to provide interior information. 
 
 (3) The Contractor       will /  will not be responsible for digital photographing of new improvements and 
      additions or other changes to those improvements. 
 
 (4)  If the Contractor locates an improvement that is under construction or under demolition at the time of a 
      field inspection, a notation to that effect will be placed on the property record card indicating the 
      estimated percentage of completion or demolition at the time of the inspection.  
 
 (5)  The Contractor shall provide a rate per parcel for any overages in parcel count to be collected or 
      reviewed on a yearly basis. The overage charge(s) shall be $ 
      __________________________________________________________________________________
      __________________________________________________________________________________. 
 
 (6)  The Contractor shall perform data entry for 
      __________________________________________________________________________________
      __________________________________________________________________________________ 
      [State property class type(s).] new construction permit parcels. The overage charge(s) shall be $ 
      __________________________________________________________________________________
      __________________________________________________________________________________. 
 
3.  Responsibilities of the County. The Contractor will not be responsible for the following duties as provided 
in IC 6-1.1-4, which are retained by the County for performance by the County’s staff or are contracted by the 
County to a third party: 
 
 A.  Duties retained by the County for performance by the County’s staff: 
       
 (1)  Send notices of assessment to each affected taxpayer pursuant to IC 6-1.1-4-22(a) and (b). 
       
 (2)  Maintain an electronic data file of the parcel characteristics and parcel assessments of all parcels and 
      the personal property return characteristics and assessments by return for the County as of the 
      assessment date. 
  
 (3)  Maintain the electronic file in a form that formats the information with the standard data, field, and 
      record-coding required and approved by LSA and the Department. 
       
 (4)  Transmit the data in the file with respect to the assessment date of January 1, 20______, to the 
      Department in a manner that meets the data export and transmission requirements in a standard format 
      as prescribed by the Indiana Office of Technology (“IOT”) established by IC 4-13.1-2-1 and approved by 
      LSA. 
       
 (5)  Resubmit the data in the form and manner required under this subsection, upon request of LSA or the 
      Department, if data previously submitted under this subsection does not comply with the requirements 
      of this subsection, as determined by LSA or the Department. An electronic data file maintained for a 
      particular assessment date may not be overwritten with data for a subsequent assessment date until a 
      copy of an electronic data file that preserves the data for the particular assessment date is archived in 
      the manner prescribed by IOT and approved by LSA. 
                                                 Page 8 of 22 

 (6)      [Check if the County is to perform data entry.] Perform the following data entry: 
     __________________________________________________________________________________
     __________________________________________________________________________________
     __________________________________________________________________________________
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     __________________________________________________________________________________ 
 
 B. Duties to be contracted to a third party: None. 
      
4. Final Authority to Determine Assessed Values. The final determination of the appropriate assessed values 
is and shall remain the responsibility of the County. 
 
5. Contract Representative. The County Assessor shall be the Contract Representative to serve as the 
primary contact person for the County under the Contract.  
 
6. Contractor Employees: Project Manager. The Contractor shall assign by name an Indiana level III 
assessor-appraiser as project manager. The assigned Indiana level III assessor-appraiser shall be 
_______________________________ and the current contact information for the assigned person is: 
 
   Address (number and street, city, state, and ZIP code:   
 _____________________________________________________________________________________ 
   _____________________________________________________________________________________ 
   Work telephone: (___)___________   Home telephone: (___)_________  Cell number: (___ )___________ 
   E-mail address: _________________________________   DLGF student ID number: _________________ 
   Date of issuance assessor-appraiser certificate (month, day, year): ________________________________ 
 
7. Work Plan. Attached hereto, and incorporated fully herein as Exhibit A, is the Work Plan developed and 
approved by the Contractor and the County setting forth the schedule for the completion of work under this 
Contract. The Contractor and the County warrant and represent that the Work Plan ensures that all values 
generated by any form of assessment under this Contract will be completed before such values are required by 
the Department in order to set tax rates. A Work Plan must be attached to, and incorporated into, this Contract 
before this Contract may be uploaded pursuant to IC 6-1.1-4-18.5. 
 
8. Performance Bond. If the County requires surety and performance bonds, the Contractor must purchase a 
performance bond or bonds from a surety licensed to do business in the State of Indiana. The performance 
bond(s) must be in the same amount as the price of this contract and must entitle the County to call upon the 
surety to complete the contract in one of three ways: 1) the surety completes the contract by hiring a completion 
contractor; 2) the surety and the County choose a new contractor to complete the contract and the surety pays 
the costs; or 3) the County alone chooses a new contractor and the surety pays the costs. If the surety chooses 
to complete the contract by hiring a completion contractor, the surety assumes the same risk as the original 
Contractor. A requirement that the Contractor provide surety and performance bonds may be attached to this 
Contract as an addendum to be signed by all parties. Alternatively, the Contractor and County may agree to a 
performance retainer and attach an addendum signed by all parties to this Contract to provide for such a 
retainer.
 
9. Identification. All field personnel involved with performance of work for the Contractor shall carry 
identification cards, which will include a photograph of the individual and the Assessor’s signature. All vehicles 
used by field personnel shall be marked appropriately and registered with the County Sheriff’s office, with local 
police departments located within the County, and with the Assessor’s office. 
 
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10. Office Space; Computer Support. The County       shall /     shall not provide the Contractor with office 
space and   shall /  shall not provide the Contractor with computer support in connection with the 
performance of this Contract. The County and Contractor shall be aware of and exclusively responsible for all 
legal implications of the County providing the Contractor with office space and/or computer support in 
connection with the performance of this Contract. 
 
11. Work Product Delivery. The Contractor shall be responsible for the delivery of the following products to the 
County at the completion or termination of this Contract, including all media in which the materials may be 
retained: 
 
A.  documentation of procedures used throughout the annual adjustment and reassessment programs; 
 
B.  any and all training materials and manuals used to train the Contractor’s staff; 
 
C.  all field worksheets for each parcel of real property; 
 
D.  all maps and/or other information provided for the Contractor by the County; 
 
E.  all information gathered, created, or reviewed for the verification of sales disclosure forms, neighborhood 
 delineations, land values, and/or any time adjustments to sales prices; and 
 
F.  all ratio studies and supporting documentation. 
 
12. Contractor Support for Appeals. The duties of the Contractor in this paragraph shall last until all appeals 
with respect to assessed values recommended by the Contractor have been resolved, regardless of the earlier 
termination of this Contract. 
 
A.  The Contractor shall provide ______________ eight hour business days for support of values after mailing 
 of Notices of Assessment (Form 11s), utilizing personnel familiar with the entire reassessment and annual 
 adjustment processes, including re-inspection of property or explanation of ratio studies as may be needed. 
 Days required above the ______________ eight hour business days shall be provided at the request of the 
 County at a rate of $______________ per business day. 
 
B.  If an assessed value recommended by the Contractor is appealed to any reviewing body, the Contractor or 
 its employee or representative shall, if at least _________________ days notice is given to the Contractor, 
 appear at any hearing scheduled on the appeal of the parcel to explain its calculations and defend the 
 recommendation. The Contractor shall provide ____________________            hours/  days for this service. 
  Hours/    days required above this amount shall be provided at the request of the County at a rate of 
 $______________ per           hour/  day. 
 
13. Consideration. The County shall pay the Contractor a fee of $ 
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in full payment for the complete performance of all duties, responsibilities, and activities set out in this Contract 
and on the Work Plan mutually agreed to under paragraph 7 and attached as Exhibit A. The fee shall be paid in 
the manner set forth in paragraph 15. The parties to this Contract acknowledge that the Department has no 
duty, responsibility, or obligation under this Contract to pay the Contractor, any subcontractor of the Contractor, 
or the County. The parties further acknowledge that the work to be performed under this Contract is solely for 
the benefit of the County and that it is the County’s sole obligation to pay the consideration required under this 
Contract.  
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14. Condition of Payment. All services provided by the Contractor must be performed to the reasonable 
satisfaction of the County and the Department, as determined at their sole discretion and in accordance with all 
applicable federal, state, local laws, ordinances, rules, and regulations. The County shall not be required to pay 
for work found to be unsatisfactory, inconsistent with this Contract, or performed in violation of federal, state or 
local statute, ordinance, rule, or regulation. 
 
15. Time and Manner of Payment. The Contractor shall be paid as follows: 
 
A.  At the end of each month, the Contractor shall submit a claim for payment for work completed under the 
 Contract during that month. The amount of each monthly payment is subject to the completion percentage 
 requirements set forth in the Work Plan, subject to approval by the County, and is subject to full compliance 
 with all other obligations under this Contract. Approval shall be based on the _________ [specify the time 
 period when the reports must be submitted; for example, monthly, weekly, or biweekly]    progress reports 
 submitted by the Contractor and on the County’s inspection of the Contractor’s assessment records and the 
 submission of the reports to the County. Payment shall be made to the Contractor within ______________ 
 days after approval by the County. 
 
B.  If all work of the Contractor is not completed under this Contract by the completion date specified in 
 paragraph 18 or if all required data is not submitted to the County by the Contractor in the appropriate 
 format in a timely manner, then all further payments under this Contract may be suspended until all work 
 has been satisfactorily completed and approved by the County and as otherwise required under this 
 Contract. Payments of the suspended amount will be made to the Contractor within ______________ days 
 after such approval by the County, subject to other terms of this Contract. The County is solely responsible 
 for payment to the Contractor. The Contractor shall not submit any claim for payment to the Department nor 
 make any claim for damages against the Department under the Contract. The Department has no financial 
 or other obligations, including damages, to the Contractor.  
 
16. Penalties. Pursuant to IC 6-1.1-4-19.5(b)(2), payments due under this Contract shall be reduced by the 
amount of $______________ per business day that any part of the performance by the Contractor remains 
incomplete after the applicable due date for the relevant assessment years specified in Section 18 of this 
Contract; subject, however, to delays described in Sections 25B and 34 of this Contract. 
 
17. Professional Appraiser Certification; Contract Void on Revocation.  
 
A.  A material inducement for entering into this Contract is that the Contractor’s principal(s) or contract signatory 
 has been certified as a “Professional Appraiser” under IC 6-1.1-31.7 and 50 IAC 15-4 in order to enter into 
 this Contract. The Contractor represents and warrants that its principal(s) or contract signatory is certified as 
 a “Professional Appraiser” at the time of entering into this Contract. This Contract is void and unenforceable 
 if the Contractor is not certified as a “Professional Appraiser” on the date this Contract is executed. 
 
B.  The Contractor’s principal(s) or contract signatory will take all steps necessary to maintain such certification 
 throughout the term of this Contract. The Contractor shall immediately notify the County and the Department 
 in writing of any circumstance or occurrence jeopardizing this certification status or if any Notice is issued to 
 the Contractor’s principal(s) or contract signatory pursuant to 50 IAC 15-3-6(b). 
 
C.  Pursuant to IC 6-1.1-31.7-4, this Contract is void and unenforceable and the Contractor may not receive 
 additional funds if this certification is revoked. 
 
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18. Term of Contract. This Contract commences on the date the Contractor and the County sign and the 
Contractor shall commence work under this Contract within ______________ days of the date of signing, but 
not before May 1, 20______ with regard to reassessment-related responsibilities. The Contractor shall complete 
all reassessment work to be performed under this Contract, other than assistance required in regard to an 
appeal filed under IC 6-1.1-15, on or before January 1, 20______, and all annual adjustment work to be 
performed under this Contract, other than assistance required in regard to an appeal filed under IC 6-1.1-15, on 
or before _________________________, 20______ [July 1 is the statutory deadline by which the County shall, 
under oath, prepare and deliver to the County Auditor a detailed list of the real property listed for taxation in the 
County. IC 6-1.1-5-14]. 
 
19. Contract Reports and Monitoring. 
 
A.  The Contractor shall maintain all books, documents, papers, accounting records, and other evidence 
  pertaining to all costs incurred under this Contract. The Contractor shall make such materials available at its 
  office at all reasonable times during this Contract, and for three years from the date of final payment under 
  this Contract, for inspection by the Department and County or their authorized designees. A reasonable 
  number of copies shall be furnished at no cost to the Department and County if requested. 
 
B.  The Contractor shall provide written progress reports to the County in a form reasonably prescribed by the 
  County and consistent with paragraph 15(A). The reports must include the number of parcels being 
  reviewed by the Contractor and the status of the work being done. The County may require that additional 
  information be included in the reports, as mutually agreed to by the County and the Contractor. The 
  Contractor shall submit the reports to the County within three business days, or such other timeframe as 
  mutually agreed to by the parties, of receipt of a request.   
 
C.  The County may at all times inspect the records of the Contractor to verify the progress and evaluate the 
  quality of work performed. The County may accompany the Contractor’s personnel in their assigned duties 
  to assure the Contractor’s adherence with contractual specifications and approved procedures. The 
  Contractor shall extend its full cooperation to the County by providing access to all program-related records 
  and by making personnel available upon request for the purpose of monitoring quality, performance, and 
  progress. 
   
D.  As required by IC 6-1.1-4-19.5(b)(7), the Contractor shall give unrestricted access to its work product to the 
  Department. 
 
20. Work Standards. The Contractor shall execute its responsibilities by following and applying at all times the 
highest professional and technical guidelines and standards. If the County becomes dissatisfied with the work 
product of or the working relationship with those individuals assigned to work on this Contract, the County shall 
notify the Contractor in writing of its dissatisfaction and give a reasonable description of the deficiencies in the 
work product and/or working relationship. Upon receipt of the same, the Contractor shall have seven days to 
cure the County’s dissatisfaction. If the County is still dissatisfied after the Contractor has exercised its 
opportunity to cure, then the County may request in writing replacement of any or all such individuals, and the 
Contractor shall grant such request. 
 
21. Changes in Work. The Contractor shall not commence any additional work or change the scope of the work 
until authorized in writing by the County. The Contractor shall make no claim for additional compensation in the 
absence of a prior written approval and amendment executed by all signatories hereto. This Contract may only 
be amended, supplemented, or modified by a written document executed in the same manner as this Contract. 
  
                                             Page 12 of 22 

22. Authority to Bind Contractor. The signatory for the Contractor represents that he or she has been duly 
authorized to execute this Contract on behalf of the Contractor and has obtained all necessary or applicable 
approvals to make this Contract fully binding upon the Contractor when his or her signature is affixed and 
accepted by the County. 
 
23. Confidentiality of Information. 
 
A.  The Contractor understands and agrees that data, materials, and information disclosed to the Contractor 
 may contain confidential and protected information. The Contractor covenants that data, material, and 
 information gathered, based upon, or disclosed to the Contractor for the purpose of this Contract will not be 
 disclosed to or discussed with third parties without the prior written consent of the County and the 
 Department. However, disclosure may be done pursuant to an order or requirement of a court, 
 administrative agency, or other governmental body. In the event the Contractor receives an applicable order 
 or is subject to such a requirement, the Contractor shall provide the County and the Department reasonable 
 notice so that the County and/or Department may contest such order or requirement. 
 
B.  The parties acknowledge that the services to be performed by the Contractor for the County under this 
 Contract may require or allow access to data, materials, and information containing Social Security numbers 
 maintained by the County or the State of Indiana in its computer system or other records. In addition to the 
 covenant made above in this section and pursuant to 10 IAC 5-3-1(4), the Contractor and the County agree 
 to comply with the provisions of IC 4-1-10 and IC 4-1-11. If any Social Security number(s) is/are disclosed 
 as a result of the Contractor’s negligence or willful misconduct, and such disclosure is a breach of applicable 
 confidentiality laws, the Contractor agrees to pay the cost of the notice of disclosure of a breach of the 
 security of the system in addition to any other claims and expenses for which it is liable under the terms of 
 this Contract. 
 
C.  If the County or the Department receives a public records request that relates to information or documents 
 in the possession of the County or the Department related to the Contractor’s intellectual property, trade 
 secrets, or other proprietary rights, the County or the Department shall promptly forward such request to the 
 Contractor for response. The Contractor shall designate in writing which of those documents, if any, it 
 considers confidential information or information otherwise excepted from public disclosure requirements 
 and state with specificity the factual or legal basis for objecting to the disclosure of such documents. The 
 Contractor agrees and acknowledges that only information falling within a specific exemption permitted 
 under IC 5-14-3-4 shall be designated as Confidential. The Contractor shall mark each page of a document 
 considered to be confidential information as “Confidential” or a similar designation. The County or the 
 Department shall promptly review the basis for the Contractor’s claim of confidentiality and shall not disclose 
 the documents subject to the Contractor’s claim if the County or the Department concurs with such claim, 
 provided that if the County or the Department determines that its obligation under public access law requires 
 such disclosure, the County or the Department shall promptly notify the Contractor of such determination 
 and will not make such disclosure if the Contractor obtains, prior to the expiration of the applicable 
 timeframe for response to such request, either an opinion from the Indiana Public Access Counselor that 
 such disclosure is not required or a protective order or other relief from any court of competent jurisdiction in 
 the State of Indiana preventing such disclosure. 
 
D.  The Contractor acknowledges that the Department will not treat this Contract as containing confidential 
 information, and will post this Contract on its website as required by Executive Order 05-07. Use by the 
 public of the information contained in this Contract shall not be considered an act of the State. 
 
                                    Page 13 of 22 

24. Ownership of Documents and Materials.  
 
A.  All documents, records, programs, applications, data, algorithms, film, tape, articles, memoranda, and other 
 materials (“Materials”) not developed or licensed by the Contractor prior to execution of this Contract, but 
 specifically developed under this Contract, shall be considered “work for hire” and the Contractor hereby 
 transfers and assigns any ownership claims to the County and all such materials will be the property of the 
 County. If the ownership interest in the Materials cannot be assigned to the County, the Contractor grant the 
 County a non-exclusive, non-cancelable, perpetual, worldwide royalty-free license to use the Materials and 
 to use, modify, copy and create derivative works of the Materials. 
 
B.  Use of the Materials (other than as related to contract performance by the Contractor) without the prior 
 written consent of the County is prohibited. During the performance of this Contract, the Contractor shall be 
 responsible for any loss of or damage to the Materials developed for or supplied by the County or the 
 Department and used to develop or assist in the services provided while the Materials are in the possession 
 of the Contractor. Any loss or damage thereto shall be restored at the Contractor’s expense. The Contractor 
 shall provide the County and the Department full, immediate, and unrestricted access to the Materials and to 
 Contractor’s work product during the term of this Contract. 
 
25. Delays. 
 
A.  Whenever the Contractor or the County has knowledge that any actual or potential situation is delaying or 
 threatens to delay the timely performance of this Contract, it shall, within ______________ days, provide 
 written notice of the delay to the other party by certified mail, return receipt requested, including all relevant 
 information with respect to the actual or potential cause of the delay. 
 
B.  In the event of a delay by the Department, legislative action, or court rulings, the County and the Contractor 
 reserve the right to re-negotiate all terms of this Contract, including costs. 
 
26. Disputes. 
 
A.  Should any disputes arise with respect to this Contract, the Contractor and the County agree to act 
 immediately to resolve such disputes. Time is of the essence in the resolution of disputes.  
 
B.  The Contractor agrees that, the existence of a dispute notwithstanding, it will continue without delay to carry 
 out all of its responsibilities under this Contract that are not affected by the dispute. Should the Contractor 
 fail to continue to perform its responsibilities regarding all non-disputed work without delay, any additional 
 reasonable, direct costs incurred by the County or the Contractor as a result of such failure to proceed shall 
 be borne by the Contractor, and the Contractor shall make no claim against the County or the Department 
 for such costs.  
 
C.  If the parties are unable to resolve a contract dispute between them after good faith attempts to do so, a 
 dissatisfied party shall submit the dispute to the Commissioner of the Department. The dissatisfied party 
 shall give written notice to the Commissioner and the other party. The notice shall include (1) a description 
 of the disputed issues, (2) the efforts made to resolve the dispute, and (3) a proposed resolution. The 
 Commissioner shall promptly issue a Notice setting out documents and materials to be submitted to the 
 Commissioner in order to resolve the dispute; the Notice may also afford the parties the opportunity to make 
 presentations and enter into further negotiations. Within 30 business days of the conclusion of the final 
 presentations, the Commissioner shall issue a written decision and furnish it to both parties. The 
 Commissioner’s decision shall be the final and conclusive administrative decision unless either party serves 
 on the Commissioner and the other party, within ten business days after receipt of the Commissioner’s 
 decision, a written request for reconsideration and modification of the written decision. If the Commissioner 
 does not modify the written decision within 30 business days, either party may take such other action helpful 
 to resolving the dispute, including submitting the dispute to an Indiana court of competent jurisdiction. If the 

                                           Page 14 of 22 

  parties accept the Commissioner’s decision, it may be memorialized as a written Amendment to this 
  Contract if appropriate.  
 
D.  The County may withhold payments on disputed items pending resolution of the dispute. The unintentional 
  nonpayment by the County to the Contractor of one or more invoices not in dispute in accordance with the 
  terms of this Contract will not be cause for the Contractor to terminate this Contract and the Contractor may 
  bring suit to collect these amounts without following the disputes procedure contained herein. 
 
E.  With the written approval of the Commissioner of the Department, the parties may agree to forego the 
  process described in subdivision C. relating to submission of the dispute to the Commissioner. 
 
F.  This paragraph shall not be construed to abrogate provisions of IC 4-6-2-11 in situations where dispute 
  resolution efforts lead to a compromise of claims in favor of the State as described in that statute. In 
  particular, releases or settlement agreements involving releases of legal claims or potential legal claims of 
  the state should be processed consistent with IC 4-6-2-11, which requires approval of the Governor and 
  Attorney General. 
 
27. Termination for Convenience by County. This Contract may be terminated, in whole or in part, by the 
County whenever, for any reason, the County determines that such termination is in its best interest. A decision 
by the County to terminate this Contract shall not be attributed to the Department. Termination of services shall 
be effected by delivery to the Contractor and the Department of a Termination Notice at least thirty days prior to 
the termination effective date specifying the extent to which performance of services under such termination 
becomes effective. In the Notice, the County must state that it is initiating the termination. The Contractor shall 
be compensated for services properly rendered prior to the effective date of termination, but under no 
circumstances will the Department be responsible for any payment, including damages, to the Contractor. The 
County will not be liable for services performed after the effective date of termination. The Contractor shall be 
compensated for services herein provided but in no case shall total payment made to the Contractor exceed the 
original contract price or shall any price increase be allowed on individual line items if canceled only in part prior 
to the original termination date.  
 
28. Termination for Default by County. If the County, 60 days after receipt of written notice, fails to correct or 
cure any material breach of this Contract, the Contractor may cancel and terminate this Contract and institute 
the appropriate measures to collect monies due up to and including the date of termination. 
 
29. Audits. The Contractor acknowledges that it may be required to submit to an audit of funds paid through this 
Contract. Any such audit shall be conducted in accordance with IC 5-11-1, et. seq., and audit guidelines 
specified by the State. 
 
30. Compliance with Laws. 
  
A.  The Contractor shall comply with all applicable federal, state and local laws, rules, regulations, and 
  ordinances, and all provisions required thereby to be included herein are hereby incorporated by reference. 
  The enactment or modification of any applicable state or federal statute or the promulgation of rules or 
  regulations thereunder after execution of this Contract shall be reviewed by the County and the Contractor 
  to determine whether the provisions of this Contract require formal modification. 
   
B.  The Contractor certifies by entering into this Contract that neither it nor its principal(s) is/are presently in 
  arrears in payment of taxes, permit fees, or other statutory, regulatory, or judicially required payments to the 
  State of Indiana or the County. The Contractor agrees that any payments currently due to the State of 
  Indiana or the County may be withheld from payments due to the Contractor. Additionally, further work or 
  payments may be withheld, delayed, or denied, and/or this Contract suspended until the Contractor is 
  current in its payments and has submitted proof of such payment to the State of Indiana.   

                                           Page 15 of 22 

 C.  The Contractor certifies, warrants, and represents that it has no current, pending, or outstanding criminal, 
   civil, or enforcement actions initiated by the State of Indiana or the County, and that neither it nor its 
   principal(s) is/are are presently debarred, suspended, proposed for debarment, declared ineligible, or 
   voluntarily excluded from entering into this Contract by any federal agency or by any department, agency, or 
   political subdivision of the State of Indiana, or the County. The Contractor agrees that it will immediately 
   notify the County and the Department of any such actions and during the term of such actions, the County 
   or the Department may delay, withhold, or deny work under any supplement, amendment, change order, or 
   other contractual device issued pursuant to this Contract. 
  
 D.  If a valid dispute exists as to the Contractor’s liability or guilt in any action initiated by the State of Indiana or 
   its agencies or the County, the County may delay, withhold, or deny work to the Contractor. 
  
 E.  The Contractor warrants that it shall obtain and maintain all required permits, licenses, registrations, and 
   approvals, and shall comply with all health, safety, and environmental statutes, rules, or regulations in the 
   performance of work activities for the County. Failure to do so may be deemed a material breach of this 
   Contract and grounds for immediate termination and denial of further work with the County.  
  
 F.  The Contractor affirms that, if it is an entity described in IC Title 23, it is properly registered and owes no 
   outstanding reports to the Indiana Secretary of State. 
  
 G.  As required by IC 5-22-3-7: 
 
   (1)  The Contractor and any principals of the Contractor certify that:  
      
    (A)  the Contractor, except for de minimis and nonsystematic violations, has not violated the terms of:  
       
      (i)  IC 24-4.7 [Telephone Solicitation of Consumers];  
       
      (ii)  IC 24-5-12 [Telephone Solicitations]; or  
       
      (iii)  IC 24-5-14 [Regulation of Automatic Dialing Machines];  
        in the previous 365 days, even if IC 24-4.7 is preempted by federal law; and  
      
    (B)  the Contractor will not violate the terms of IC 24-4.7 for the duration of the Contract, even if IC 24-
     4.7 is preempted by federal law. 
   
   (2)  The Contractor and any principals of the Contractor certify that an affiliate or principal of the Contractor 
    and any agent acting on behalf of the Contractor or on behalf of an affiliate or principal of the 
    Contractor, except for de minimis and nonsystematic violations,  
      
    (A)  has not violated the terms of IC 24-4.7 in the previous 365 days, even if IC 24-4.7 is preempted by 
     federal law; and  
      
    (B)  will not violate the terms of IC 24-4.7 for the duration of the Contract, even if IC 24-4.7 is preempted 
     by federal law.  
  
                                      Page 16 of 22 

H.  As required by IC 22-5-1.7, the Contractor swears or affirms under the penalties of perjury that: 
 
 (1)  The Contractor does not knowingly employ an unauthorized alien. 
  
 (2)  The Contractor shall enroll in and verify the work eligibility status of all his/her/its newly hired employees 
  through the E-Verify program as defined in IC 22-5-1.7-3. The Contractor is not required to participate 
  should the E-Verify program cease to exist. Additionally, the Contractor is not required to participate if 
  the Contractor is self-employed and does not employ any employees. 
  
 (3)  The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall 
  not retain an employee or contract with a person that the Contractor subsequently learns is an 
  unauthorized alien. 
  
 (4)  The Contractor shall require his/her/its subcontractors who perform work under this Contract to certify to 
  the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien 
  and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor 
  agrees to maintain this certification throughout the duration of the term of a contract with a 
  subcontractor. 
  
  The Department and/or the County may terminate for default if the Contractor fails to cure a breach of 
  this provision no later than thirty days after being notified by the Department and/or County. 
  
31. Taxes. The County is exempt from most state and local taxes and many federal taxes. The County will not 
be responsible for any taxes levied on the Contractor as a result of this Contract. 
 
32. Independent Contractor; Workers’ Compensation Insurance. The Contractor is performing as an 
independent entity under this Contract. No part of this Contract shall be construed to represent the creation of 
an employment, agency, partnership or joint venture agreement between the parties. Neither party will assume 
liability for any injury (including death) to any persons, or damage to any property, arising out of the acts or 
omissions of the agents, employees or subcontractors of the other party. The Contractor shall provide all 
necessary unemployment and workers’ compensation insurance for the Contractor’s employees, and shall 
include a Certificate of Insurance evidencing such coverage with the executed Contract that is uploaded onto 
the Gateway prior to starting work under this Contract. 
 
33. Contractor Assignment, Successors, and Subcontracting. The Contractor shall not subcontract the 
whole or any part of this Contract. The Contractor may not assign the whole or any part of this Contract, except 
that it may assign its right to receive payments to such third parties as the Contractor may desire without the 
prior written consent of the Contract Representative, provided that the Contractor gives written notice (including 
evidence of such assignment) to the Contract Representative thirty days in advance of any payment so 
assigned. The assignment shall cover all unpaid amounts under this Contract and shall not be made to more 
than one party. 
 
34. Force Majeure. In the event that either party is unable to perform any of its obligations under this Contract 
or to enjoy any of its benefits because of natural disaster or decrees of governmental bodies not the fault of the 
affected party (“Force Majeure Event”), the party who has been so affected shall immediately or as soon as is 
reasonably possible under the circumstances give notice to the other party and shall do everything possible to 
resume performance. Upon receipt of such notice, all obligations under this Contract shall be immediately 
suspended. If the period of nonperformance exceeds 30 days from the receipt of notice of the Force Majeure 
Event, the party whose ability to perform has not been so affected may, by giving written notice, terminate this 
Contract. 
 
                      Page 17 of 22 

35. General Provisions. 
 
A.  Entire Agreement. This Contract sets forth the entire agreement and understanding of the parties with 
 respect to the subject matter and supersedes all prior oral and written agreements and understandings 
 between the County and the Contractor. No representation, promise, inducement, or statement of intention 
 has been made by either party which is not set forth in this Contract and neither party shall be bound by or 
 liable for any alleged representation, promise, inducement, or statement of intention not so set forth. 
 
B.  Waiver of Rights. No right conferred on any party under this Contract shall be deemed waived, and no 
 breach of this Contract excused, unless such waiver is in writing and signed by the party claimed to have 
 waived such right. Neither the County’s review, approval, acceptance of, nor payment for the services 
 required under this Contract shall be construed to operate as a waiver of any rights under this Contract or of 
 any cause of action arising out of the performance of this Contract, and the Contractor shall be and remain 
 liable to the County in accordance with applicable law for all damages to the County caused by the 
 Contractor’s negligent performance of any of the services furnished under this Contract. 
 
C.  Severability. The invalidity of any section, subsection, clause or provision of this Contract shall not affect the 
 validity of the remaining section, subsections, clauses or provisions of this Contract. 
 
D.  Addenda. No addendum to this Contract will be binding unless in writing and executed by all of the parties 
 that are signatories to this Contract. 
 
36. Governing Law. This Contract shall be governed, construed, and enforced in accordance with the laws of 
the State of Indiana, without regard to its conflict of laws rules. Suit, if any, must be brought in the State of 
Indiana. 
 
37. Notice to Parties. Whenever any notice, statement, or other communication, including changing contact 
information, is required under this Contract, it shall be sent to the following addresses, unless otherwise 
specifically advised: 
  
 A.  Notices to the County shall be sent to: 
  
 Name: __________________________________________    Title: _______________________________ 
 Organization: __________________________________________________________________________ 
 Address (number and street, city, state, and ZIP code):       
 ______________________________________________________________________________________
 ______________________________________________________________________________________ 
 Telephone number:  (____)________________________________________________________________ 
 Fax number: (____)______________________________________________________________________ 
 E-mail address: _________________________________________________________________________ 
  
B.  Notices to the Contractor shall be sent to: 
  
 Name: _____________________________________________    Title: ____________________________ 
 Organization: __________________________________________________________________________ 
 Address (number and street, city, state, and ZIP code):  
 ______________________________________________________________________________________ 
 ______________________________________________________________________________________ 
 Telephone number:  (_____)_______________________________________________________________ 
 Fax number: (_____)_____________________________________________________________________ 
 E-mail address: _________________________________________________________________________ 
  
                                                Page 18 of 22 

C.  Notices to the Department shall be sent to: 
      
     General Counsel 
     Department of Local Government Finance 
     Indiana Government Center North 
     100 North Senate Avenue, Rm. 1058B 
     Indianapolis, Indiana 46204
     317-234-8624 voice
     317-974-1629 fax
 
38. Drug-Free Workplace Certification.As required by Executive Order No. 90-5 dated April 12, 1990, issued 
by the Governor of Indiana, the Contractor hereby covenants and agrees to make a good faith effort to provide 
and maintain a drug-free workplace. The Contractor will give written notice to the Department within ten days 
after receiving actual notice that the Contractor, or an employee of the Contractor in the State of Indiana, has 
been convicted of a criminal drug violation occurring in the workplace. False certification or violation of this 
certification may result in sanctions including, but not limited to, suspension of contract payments, termination of 
this Contract and/or debarment of contracting opportunities with the State for up to three years. 
 
In addition to the provisions of the above paragraph, if the total amount set forth in this Contract is in excess of 
$25,000.00, the Contractor certifies and agrees that it will provide a drug-free workplace by: 
 
A.  Publishing and providing to all of its employees a statement notifying them that the unlawful manufacture, 
    distribution, dispensing, possession, or use of a controlled substance is prohibited in the Contractor’s 
    workplace, and specifying the actions that will be taken against employees for violations of such prohibition;  
     
B.  Establishing a drug-free awareness program to inform its employees of (1) the dangers of drug abuse in the 
    workplace; (2) the Contractor’s policy of maintaining a drug-free workplace; (3) any available drug 
    counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed 
    upon an employee for drug abuse violations occurring in the workplace; 
 
C.  Notifying all employees in the statement required by subparagraph (A) above that as a condition of 
    continued employment, the employee will (1) abide by the terms of the statement; and (2) notify the 
    Contractor of any criminal drug statute conviction for a violation occurring in the workplace no later than five 
    days after such conviction; 
 
D.  Notifying the Department in writing within ten days after receiving notice from an employee under 
    subdivision (C)(2) above, or otherwise receiving actual notice of such conviction; 
 
E.  Within thirty days after receiving notice under subdivision (C)(2) above of a conviction, imposing the 
    following sanctions or remedial measures on any employee who is convicted of drug abuse violations 
    occurring in the workplace: (1) taking appropriate personnel action against the employee, up to and 
    including termination; or (2) requiring such employee to satisfactorily participate in a drug abuse assistance 
    or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or 
    other appropriate agency; and  
 
F.  Making a good faith effort to maintain a drug-free workplace through the implementation of subparagraphs 
    (A) through (E) above. 
 
39. Indemnification. The Contractor agrees to indemnify, defend, and hold harmless the County and the 
Department, their agents, officials, and employees from all third party claims and suits including court costs, 

                                                Page 19 of 22 

attorney’s fees, and other expenses caused by any act or omission of the Contractor in the performance of this 
Contract. The County and the Department shall not provide such indemnification to the Contractor. 
 
40. Insurance. 
 
A.  The Contractor must carry automobile, public liability, and worker’s compensation insurance policies for the 
 entire duration of time during which the Contractor is completing obligations under this Contract. The 
 Contractor’s public liability and worker’s compensation insurance policies must provide for minimum liability 
 limits not less than $1,000,000 per occurrence. The Contractor must have automobile insurance that meets 
 or exceeds the minimum amounts required by the State of Indiana for each vehicle it will use in the 
 fulfillment of this Contract. A material inducement for entering into this Contract is that the Contractor will 
 carry automobile, public liability, and worker’s compensation insurance policies consistent with the 
 requirements of this section. Failure to maintain insurance policies consistent with this section may be 
 deemed a material breach of this Contract and grounds for immediate termination by the County or the 
 Department and denial of further work with the County. The Contractor must provide the County with copies 
 of its insurance certificates and endorsements. 
 
(Attach any additional insurance policies or coverage amounts that the County requires the Contractor to carry 
beyond the policies or amounts listed above.) 
 
B.  The Contractor’s insurance coverage must meet the following additional requirements: 
  
 (1)  The insurer must have a certificate of authority or other appropriate authorization to operate in the state 
  in which the policy was issued.  
 
 (2)  Any deductible or self-insured retention amount or other similar obligation under the insurance policies 
  shall be the sole obligation of the Contractor.  
 
 (3)  The County and the Department will be defended, indemnified, and held harmless to the full extent of 
  any coverage actually secured by the Contractor in excess of the minimum requirements set forth 
  above. The duty to indemnify the County and the Department under this Contract shall not be limited by 
  the insurance required in this Contract. 
 
 (4)  The Contractor shall give notice to the County and the Department of any modifications to the policies 
  or endorsements which decrease the insurance coverages below the requirements set forth in the 
  Agreement. Such decrease in required coverage may be considered a default by the Contractor of this 
  Agreement. 
   
41. Nondiscrimination. Pursuant to the Indiana Civil Rights Law, specifically IC 22-9-1-10, and in keeping with 
the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in Employment Act, and the 
Americans with Disabilities Act, the Contractor covenants that it shall not discriminate against any employee or 
applicant for employment relating to this Contract with respect to the hire, tenure, terms, conditions, or privileges 
of employment or any matter directly or indirectly related to employment because of the employee or applicant’s: 
race, color, national origin, religion, sex, age, disability, ancestry, status as a veteran, or any other characteristic 
protected by federal, state, or local law (“Protected Characteristics”). Furthermore, the Contractor certifies 
compliance with applicable federal laws, regulations, and executive orders prohibiting discrimination based on 
the Protected Characteristics in the provision of services. Breach of this paragraph may be regarded as a 
material breach of this Contract, but nothing in this paragraph shall be construed to imply or establish an 
employment relationship between the County and any applicant or employee of the Contractor. 
42. Travel. No expenses for travel will be reimbursed unless specifically permitted under the scope of services 
or consideration provisions.  
 
                                              Page 20 of 22 

43. Copy of Contract. The County shall upload a copy of this Contract, including documentation of any 
performance bond, to the Gateway via its File Transmission application within thirty days of its signing by the 
County and Contractor. 
 
44. Approval and Review by Department. 
 
A.  Following uploading of the Contract, the Department may approve or deny the employment of the 
    Contractor pursuant to IC 6-1.1-4-17(a). The Contract shall not be considered void if the Department fails to 
    approve or deny the employment of the Contractor under this Paragraph. Failure of the Department to 
    approve or deny the employment of the Contractor shall not be construed as a denial of said employment. 
 
B.  Following the effective date of this Contract, the Department may, pursuant to IC 6-1.1-4-18.5(e), review the 
    performance of County and Contractor for compliance with the requirements of this Contract. The 
    Department shall give notice to both County and Contractor of any proceeding related to the review under 
    this Paragraph. If, following review and any appropriate proceedings, the Department finds that one or both 
    of the parties is not in compliance with the requirements of this Contract, the Department shall give notice to 
    both parties of said findings and that one or both parties, as applicable, shall have a reasonable amount of 
    time to cure any material breach of the Contract. Should one or both parties, as applicable, fail to cure any 
    material breach after a reasonable amount of time is given, the Department may, by order, void the 
    Contract. Voiding of the Contract by the Department under this Paragraph does not give rise to a cause of 
    action against the Department for tortious interference of a business or contractual relationship or similar 
    claims in tort or contract. 
 
(Provision 45 is optional.) 
 
45.  Guaranteed Most Favorable Terms. All of the prices, terms, conditions, and benefits granted by the 
Contractor in this Contract are comparable to or better than the terms granted by the Contractor to any other 
similarly situated state and local government customer. If the Contractor announces a price reduction or makes 
generally available to other customers more favorable terms or conditions, such prices, terms, or conditions 
shall be made available to the County and the Department on the date the price reduction or change in terms 
and conditions became effective. 
 
46. Substantial Compliance. This Contract shall be deemed to be substantially performed only when fully 
performed according to its terms and conditions and any addenda. 
 
47. Affirmation that Contract Language Has Not Been Altered. The parties affirm that they have not altered, 
modified, changed, or deleted the Department’s Boilerplate contract clauses in any way, except where the 
contract explicitly permits the addition or modification of terms. Any alteration not explicitly permitted is void. 
                                                     
                                                Page 21 of 22 

                           NON-COLLUSION AND ACCEPTANCE  
                                             
The undersigned attests, subject to the penalties for perjury, that the undersigned is the Contractor, or that the 
undersigned is the properly authorized representative, agent, member, or officer of the Contractor. Further, to 
the undersigned’s knowledge, neither the undersigned nor any other member, employee, representative, agent, 
or officer of the Contractor, directly or indirectly, has entered into or been offered any sum of money or other 
consideration for the execution of this Contract other than that which appears upon the face hereof. 
Furthermore, if the undersigned has knowledge that a state officer, employee, or special state 
appointee, as those terms are defined in IC 4-2-6-1, has a financial interest in the Contract, the 
Contractor attests to compliance with the disclosure requirements in IC 4-2-6-10.5 prior to execution of 
this contract. 
 
In Witness Whereof, the Contractor and the County have, through their duly authorized representatives, 
entered into this Contract. The parties, having read and understood the foregoing terms of this Contract, do by 
their respective signatures dated below hereby agree to the terms thereof. 
 
Contractor:          Where applicable:                     
 
By:  _________________________________________     Attested By: _____________________________  
Printed name: _________________________________     _______________________________________ 
Title: ________________________________________      _______________________________________ 
Date (month, day, year):_________________________      _______________________________________ 
 
Level III assessor-appraiser student identification number:________________________________________ 
 
Assessor: 
 
By: ____________________________________________________________________________________ 
Printed name: ____________________________________________________________________________ 
Title: ________________________________________   Date (month, day, year): ______________________
  
                     _______________________ County Board of County Commissioners: 
 
By: ___________________________________________   Date (month, day, year): ____________________ 
   Commissioner 
 
By: ___________________________________________   Date (month, day, year): ____________________ 
   Commissioner 
 
By: ___________________________________________   Date (month, day, year): ____________________ 
   Commissioner 
 
The Department of Local Government Finance, pursuant to IC 6-1.1-4-17(a),  
  approves /     denies the employment of the Contractor: 
 
By: ___________________________________________________________________________________  
 
Printed name: ___________________________________________________________________________ 
 
Title: __________________________________________________________________________________  
 
Date (month, day, year): ____________________________  
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