Enlarge image | Instructions for Completing Texas Sales and Use Tax Permit Application GLENN HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS You can also apply for a Texas Sales and Use Tax Permit online at www.comptroller.texas.gov/taxes/permit/. GENERAL INSTRUCTIONS Texas Sales and Use Tax Permit Application Applicants must be at least 18 years old. Parents or legal guardians can apply for a permit on behalf of a minor. WHO MUST SUBMIT THIS APPLICATION You must obtain a sales tax permit if you are engaged in business in Texas and you: • sell tangible personal property or provide taxable services in Texas; and/or • acquire tangible personal property or taxable services from out-of-state suppliers that do not have a Texas tax permit; or • are a business service user that provides local exchange access, equivalent local exchange access, wireless telecommunications connections or intrastate long-distance service and you must collect emergency communications charges and/or surcharges under Texas Health and Safety Code, Chapter 771; or • sell prepaid wireless telecommunications services; or • collecttaxontheretailsaleoffireworks; or • collect tax on the sale of health spa memberships; or • sell,leaseorrentoff-road,heavy-dutydiesel-poweredequipment(Youmustchargeboththesalestaxandthesurcharge.); or • areanout-of-statewinerythatshipswinedirectlytocustomersinTexas(YoumustalsoobtainanOut-of-StateWineryDirectShipper’s PermitfromtheTexasAlcoholicBeverageCommission.); or • sellcigarettes,cigarsand/ortobaccoproductstocustomersinTexas(YoumustalsoobtainaCigarette/TobaccoRetailer’sPermitfromthe Comptroller’soffice.); or • are an individual, partnership, corporation or organization that sells, leases or rents taxable items in Texas, but you do not have a place of business in Texas; or • are an out-of-state contractor improving real property in Texas using materials bought outside of Texas; or • arearemotesellerormarketplaceprovider. Wholesalersandretailersmustapplyforasalestaxpermit.InternetandcatalogsellersengagedinbusinessinTexasmustbepermittedand must collect and pay the applicable state and local taxes on sales delivered in Texas. ENGAGED IN BUSINESS YouareengagedinbusinessinTexasifyouoryouragentareinvolvedinanyofthefollowingactivitiesinTexas:sell,lease,rentortakeorders for tangible personal property; perform taxable services; use a warehouse or other location to store property or otherwise conduct business; benefitfromanauthorizedinstallation,serviceorrepairfacility;orallowafranchiseeorlicenseetooperateunderyourtradename,iftheyare required to collect Texas taxes; or sell and deliver tangible personal property in Texas. You are also engaged in business in Texas if you have at least 50 percent ownership or interest in a business here with a distribution center, warehouse or similar location that delivers items sold by you to customers in Texas. See Publication 94-108, Engaged in Business. DIRECT SALES ORGANIZATIONS AND MULTI-LEVEL MARKETING COMPANIES Directsalesorganizationsandmulti-levelmarketingcompaniesmustcollectandpaystateandlocalsalesandusetaxesondistributors’sales inTexas.Thedirectsalesorganizationscompanyisregardedasthesellersopermitsarenotissuedtodistributors.Directsalescompanies mustcollectsalestaxesfromtheindependentdistributorsandcannotacceptresalecertificates.Formoreinformation,seeRule3.286related toseller’sandpurchaser’sresponsibilities. TAXPAYER SEMINARS TheComptroller’sofficeconductstaxpayerseminarsonthetaxresponsibilitiesofbuyers,sellersandserviceproviders.See www.comptroller.texas.gov/taxes/resources/seminars.php/orcall1-800-252-5555. IMPORTANT SOURCES AlistofalltaxesandfeestheComptroller’sofficecollectsisonlineatwww.comptroller.texas.gov/taxes/. NewbusinessesandTexaspermitsandlicensesinformation-SecretaryofState(www.sos.texas.gov).Youshouldalsocheckwithyour citygovernment,taxassessor-collectororchamberofcommercetofindoutifyouareresponsibleforanylocaltaxes,permitsorfees. Employeeinformation–TexasWorkforceCommission(www.twc.texas.gov) Federalincometaxinformation–InternalRevenueService(www.irs.gov) SocialSecurityinformation–SocialSecurityAdministration(www.ssa.gov) FOR ASSISTANCE Submitquestionsonlineatwww.comptroller.texas.gov/web-forms/tax-help/orcall1-800-252-5555.RepresentativesareavailableMondaythrough Friday(exceptfederalholidays),8:00a.m.–5:00p.m.Youcanalsoreadfrequentlyaskedquestionsatwww.comptroller.texas.gov/taxes/tax-faq.php/. AP-220-1(Rev.9-20/11) |
Enlarge image | AP-220-2 (Rev.9-20/11) SALES TAX BOND-You may be required to post a bond or other security for this permit. You will receive more instructions if we require a bond. AMERICANS WITH DISABILITIES ACT-IncompliancewiththeAmericanswithDisabilitiesAct,youcanrequestthisdocumentinalternativeformatsby calling1-800-252-5555. Under Government Code, Chapter 559, you are entitled to review, request and correct information we have on file about you, with limited exceptions, in accordance with Government Code, Chapter 552. To request information for review or to request error correction, contact us at the address or phone number listed on this form. FEDERAL PRIVACY ACT-DisclosureofallSocialSecuritynumbersrequestedonthisformisrequiredandauthorizedunderlaw,forthepurposeoftax administrationandidentificationofanyindividualaffectedbyapplicablelaw,42U.S.C.Section405(c)(2)(C)(i);TexasGovernmentCodeSections403.011 and403.078. Releaseofinformationonthisform,includingnamesandtelephonenumbers,inresponsetoapublicinformationrequestwillbegoverned bythePublicInformationAct,Chapter552,GovernmentCode,andapplicablefederallaw. SPECIFIC INSTRUCTIONS ENTITY INFORMATION Item 2. EnterthelegalnameoftheentityapplyingfortheTexasSalesandUseTaxPermit.Donotentera“doingbusinessas”(DBA)name. Item 3. FederalEmployerIdentificationNumbers(FEINs)areissuedbytheInternalRevenueService(IRS)toreportfederalincometaxes.Ifyouneedan FEIN,contacttheIRSat1-800-829-1040orgotowww.irs.gov. Item 5. Iftheapplicantisalready,orhaspreviouslybeenregisteredwiththeComptroller’sofficeforreportinganyTexasstatetax(franchise,fuels,hotel, etc.),entertheaccount’s11-digittaxpayernumber.Leaveblankiftheapplicant(s)hasnotpreviouslyregisteredwiththeComptroller’soffice. Item 6. IftheapplicanthasregisteredforaTexasidentificationnumber(TIN)asavendortothestate,enterthe11-digittaxpayernumberassignedtothe account.LeaveblankiftheapplicanthasnotpreviouslyregisteredwiththeComptroller’soffice. Item 7. Non-Texasentitiesmustentertheirstateorcountry,formationdateandhomestateregistration/filenumber.Non-Texasentitiesnotregisteredwith theTexasSecretaryofState(SOS)shouldleavethisfieldblank.TheSOSissuesfilenumberswhenalegalentityinTexasfilesacertificateofformation tocreatealegalentityinTexas.EntitieslegallyformedinotherstatesorcountriesmayneedtoobtainanapplicationforregistrationfromtheSOSto legallyconductbusinessinTexas.Limitedpartnershipsandlimitedliabilitypartnershipsmustprovideacopyoftheirregistrationdocumentsfiledwiththe statewheretheentitywaslegallycreated.Formoreinformation,contacttheSOSat512-463-5555orgotowww.sos.texas.gov. Item 8. Iftheapplicantisanentitythatwasinvolvedinamergerwithinthelastsevenyears,youmustsubmitdocumentationofthemergersuchasacopy ofthemergerdocumentsfiledwiththestateofincorporationand/oracopyofthemergeragreementwiththisapplication. Item 9. EntertheSocialSecuritynumber(SSN)forallgeneralpartners,principalmembers/officers,managingdirectors,managersortrustees.Ifthegeneral partnerisacorporation,limitedliabilitycompanyorpartnership,entertheFEINassignedtotheentitybytheIRS,ifapplicable. SOLE PROPRIETOR INFORMATION Item 10. Enterthelegalnameofthepersonapplyingforthepermit.Donotentera“doingbusinessas”(DBA)name.Single-memberlimitedliability companiesandsoleownercorporationsshouldcompleteItems1-9andthenskiptoItem15. Item 11. EntertheSocialSecuritynumber(SSN)ofthepersonapplyingforthepermit.TheComptroller’sofficedoesnotmakeSSNsavailabletothe generalpublic.IftheapplicantdoesnothaveanSSN,DONOTenteratemporaryorothernumberassignedbytheIRSusedtofilefederalincometaxes. Item 12. Iftheapplicantisalready,orhaspreviouslybeen,registeredwiththeComptroller’sofficeforthereportingofanyTexasstatetax(franchise,fuels, hotel,etc.),entertheaccount’s11-digittaxpayernumber.LeaveblankiftheapplicanthasnotpreviouslyregisteredwiththeComptroller’soffice.Thismay result in a security bond request. Item 13. IftheapplicanthasregisteredforaTexasidentificationnumber(TIN)asavendortothestate,enterthe11-digittaxpayernumberassignedtothe account.LeaveblankiftheapplicanthasnotpreviouslyregisteredwiththeComptroller’soffice. Item 14. FederalEmployerIdentificationNumbers(FEIN)areissuedbytheIRStoreportfederalincometaxes.IfyouneedanFEIN,contacttheIRSat 1-800-829-1040orgotowww.irs.gov. - 2 - |
Enlarge image | AP-220-3 (Rev.9-20/11) GENERAL BUSINESS INFORMATION Item 15. Enter the complete address where we should mail your sales tax information, including building number, suite or apartment number, street, road, courtorboulevardanddirectionalindicatorasapplicable.Example:123N.MainSt.,Suite345.Providethevanitypostalcitynameassociatedwiththe addressifapplicable.Example:LakewayinsteadofAustin,AlamoHeightsinsteadofSanAntonio.Seehttp://www.usps.comforcorrectstandardized address.IfthemailingaddressisoutsidetheUnitedStates,enterthemailingaddressforpostaldeliveryinthecountrywhereweshouldsendthe information. Item 23. Enterthenameofthemerchantcreditcardprocessororonlinepaymentprocessor(suchasPayPal)andthemerchantidentificationnumber assigned by the processor. PLACE OF BUSINESS INFORMATION Aplaceofbusinessorbusinesslocationisanystore,officeorlocationthatyouoperateforthepurposeofreceivingordersfortangiblepersonalproperty ortaxableservices,includinganywarehouseorsimilarlocationwhereyousellthreeormoretaxableitemsinacalendaryear.Ifyourhomeisalocation whereyoureceiveorders,thatlocationisconsideredaplaceofbusiness.SeeRule3.286aboutseller’sandpurchaser’sresponsibilitiesandRule3.334, local sales and use taxes. Item 24. Enterthenameyouwillusetoconductbusinessifdifferentfromtheapplicantname.Example:a“doingbusinessas”(DBA)nameregisteredwith acountyortheSOS.Enterthephysicaladdressofyourbusinesslocationincluding,ifapplicable,thenameoftheshoppingcenterorbuildingwherethe businessislocated.Providetheactuallocationofyourbusiness,includingbuildingnumberandstreetaddress.Example:“323JonesRoad.”Donotuse apostofficeboxnumberorruralroutenumber. Enteranyhelpfuldirections,suchas“twomilessouthofFM1960onJonesRd.” Item 25. Iftheplaceofbusinessisphysicallylocatedwithintheboundariesofacity,enterthenameofthatcity.Itcanbedifferentfromthepostalcityname providedinItem26.Example:AbusinesswithintheHoustoncitylimitscanbelocatedinaZIPcodeareathatusesFriendswoodasthepostalcityname. Contactthecityplanningofficeorthetaxappraisaldistricttodeterminethecitywhereyourbusinessisactuallylocated. Item 26. Enter the name of the county where this business is physically located. Example: A business outside the Beaumont city limits can be located in OrangeCountyorJeffersonCounty.AbusinessthatislocatedinsidethecitylimitsofSanMarcosmaybeineitherHaysCountyorCaldwellCounty. Item 28. ChecktheYESboxifyouwillshipordeliveritemstocitiesorcountiesinTexasotherthanwhereyouhaveyourplaceofbusiness. Example:AcompanythatshipsitemsfromtheirstoreinPaige,TexastoDallas,TexasshouldcheckYES.” Item 30. Maintains,occupies,orusesinthisstate,permanentlyortemporarily,directlyorindirectly,orthroughanagentbywhatevernamecalled,akiosk, office,distributioncenter,salesorsampleroomorplace,warehouseorstorageplace,oranyotherphysicallocationwherebusinessisconducted;and delivers property sold by the seller to purchasers in this state. Item 31. DonotcompletethissectionifyouhaveaplaceofbusinessinTexas.IfyoudonothaveaplaceofbusinessinTexas,listthenamesandaddresses of all representatives, agents, contractors or others representing your business in Texas. Item 33. Checkthe"YES"boxifyouwilltraveltocustomers'locationstoprovidetaxableservices.Example:Acompanyprovidinglandscapingservices shouldcheck"YES." Item 34. ListalllocationsoreventsinTexaswhereyouwillsellorsolicitbusinessonatemporaryorrecurringbasis.Includethedates(ifknown)youwillbe atthatlocation,evenifyousellfromavanorcargotruckinaparkinglot.Example:"parkinglotonthecornerofHollywoodandVine"or"firstweekendof eachmonth." Item 36. Youdirectlyorindirectlyown(50%ormoreinterest)oryouaredirectlyorindirectlyowned(50%ormoreinterest)byapersonorentitythat maintains a business location in Texas and sells the same or similar line of products under a business name that is similar to your business name Item 37. Youdirectlyorindirectlyown(50%ormoreinterest)oryouaredirectlyorindirectlyowned(50%ormoreinterest)byapersonorentitythat maintains a location in Texas to advertise, promote, or facilitate sales, deliveries, or returns of your products Item 39. Marketplaceproviderisapersonwhoownsoroperatesamarketplace(aphysicalorelectronicmediumthroughwhichpersonsotherthanthe ownermakessalesoftaxableitems)anddirectlyorindirectlyprocessessalesorpaymentsformarketplacesellers. Item 41. IfyousellalcoholicbeveragesinTexas,youmusthaveanalcoholicbeveragespermitfromtheTexasAlcoholicBeverageCommission. See www.tabc.texas.gov. Item 42. IfyouareawinerylocatedoutsideTexasthatshipswinedirectlytoTexascustomers,youmustalsohaveanOut-of-StateWineryDirectShipper's PermitfromtheTexasAlcoholicBeverageCommission(TABC).Seewww.tabc/texas/gov. Item 43. Ahealthspaisdefinedasabusinessthatsellsmembershipstoprovideitsmembersinstructioninphysicalexerciseortheuseoffacilitiesfora physicalexerciseprogram.HealthspaoperatorsmustregisterwiththeSecretaryofStateandincludeacopyoftheircertificateofregistrationwhen applyingforasalestaxpermit.Examplesincludeagym,circuittrainingandanyotherfitnessfacilitythatsellsmemberships.SeeOccupationsCode, Sections702.003,702.101and702.107. - 3 - |
Enlarge image | AP-220-4 (Rev.9-20/11) Item 44. Ifyousellelectroniccigarettes,e-cigars,e-pipes,accessoriesorccomponentparts,youmustcomplywiththeTexasHealthandSafetyCode, Chapter161,relatingtothesale,distribution,possessionanduseofe-cigarettes.Items44aand44b.Forallinternet,mailorderortelephoneorder deliverysalesinamonth,thesellermustfileForm69-140,TexasCigaretteandE-CigaretteDeliverySalesReport,withtheComptroller'soffice.See Publication98-697,InformationforInternet,MailOrderandTelephoneCigaretteSellersatwww.comptroller.texas.gov/taxes/publications/98-697.php Item 45. IfyousellfireworksinTexas,youmusthaveapermitfromtheTexasDepartmentofInsurance.Fireworkssellersmustcollectsalesandusetax. ContacttheTexasDepartmentofInsurance(www.tdi.texas.gov)forpermitinformation Item 46. SLT-Asanalternativetocollectingeachofthelocaltaxjurisdictions,remotesellershavetheoptiontousetheSingleLocalTax(SLT)ratethat computestheamountofthelocaltaxthatremotesellersarerequiredtocollectandremit.MarketplaceprovidersarenoteligiblefortheSingleLocalTax (SLT). Item 49. TheComptroller'sofficeusestheNorthAmericanIndustryClassificationSystem(NAICS),aproductoftheU.S.CensusBureau,toassignacode thatindicatesthegeneraltypeofbusinessoperatedinTexas.TofindyourNAICScode,gotowww.census.gov/eos/www/naics/.Enteronewordinthe keywordsearchfieldthatgenerallydescribesyourbusiness.Forexample,ifyourbusinessisarestaurant,enter"restaurant."Thesearchwillreturn severaloptions.Totheleftofeachoptionisitssix-digitNAICScode.Selectthecodethatbestfitsyourbusiness. EntertheNAICScodeforyourbusiness,orchecktheboxforyourgeneraltypeofbusiness. Explainthetypeofbusinessoperatedand/orprimarytypeofproductsyousell.Example:"bookkeepingforsmallbusinesses"or"interiordecoratorfor homes." Item 50. You will be required to report interest earned on sales tax if you: makesalesusinginstallmentordeferredpaymentplansusingyourownfinancingonwhichinterestischarged; AND keepyourrecordsonacashbasisofaccounting; AND charge interest on the entire balance, including sales tax, on the sale of taxable items made on installment purchases or deferred payment plans. Item 51. Thesale,leaseorrentalofoff-road,heavy-duty(50horsepowerorgreater)dieselequipmentissubjecttosalesandusetax,plusanadditional2 percentsurcharge.Seewww.comptroller.texas.gov/taxes/motor-vehicle/terp-offroad.php. Item 52. Ifyouareatelecommunicationsutility,amobileserviceproviderorabusinessserviceuserthatprovideslocalexchangeaccess,equivalentlocal exchange access, wireless telecommunications connections or intrastate long-distance service, you must collect emergency communications charges and/or surcharges. Item 53. A2percentprepaidwireless9-1-1emergencyservicefeeisdueonthepurchasepriceofeachprepaidwirelesstelecommunicationsservicethat allows a caller to access 9-1-1 emergency communications service. The seller collects the fee from the customer at the time of sale. Mail the application to: Comptroller of Public Accounts 111 E. 17th St. Austin, TX 78774-0100 Youwillreceiveyourpermitapproximatelyfourweeksafterwereceiveyourcompletedandsignedapplication.Incompleteapplicationswilldelaythe process. - 4 - |