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The following section describes how each fi eld on the Ohio Transmittal letter (see sample, next page)
form IT I041ES record should be formatted or valued.
Send cartridge tape(s) and check(s) (see Document
FEIN: This is the federal employer identifi cation number Processing, Check Processing and Balancing
identifying the taxpayer. This fi eld is required and must Processing) to the following address:
be numeric.
State of Ohio – Department of Taxation
Tax Year: The year for which the Ohio form lT 1041ES c/o Mike Cardi
is being fi led (i.e., 2013). This fi eld is required and must 4485 Northland Ridge Blvd.
be numeric. Columbus, OH 43229
Batch Number: For Department of Taxation use. Zero- Document Processing
fi ll. Only zero tax liability and tax due liability information is
required to be fi led by cartridge tape. It is suggested that a
Trust Name – 1, Trust Name – 2, Fiduciary Name –
listing of all taxpayers on the cartridge tape be made for ease
1 and Fiduciary Name – 2: Names and information
of reconciliation. You are not required to fi le this report with
identifying the account. Space-fi ll any unused name
the Ohio Department of Taxation.
fi eld.
Check Processing
Address, City, State and ZIP Code: Mailing address of
The requirements for check processing will be as follows:
the account. Space-fi ll address, city or state, if unknown.
Zero-fi ll ZIP code, if unknown. One check remitted for each cartridge tape submitted.
Check Amount: The amount of the payment being Each check must be in balance with each cartridge
sent in dollars and cents. Must be numeric with tape.
leading zeros and no punctuation. Maximum amount is
$999,999,999.99. (i.e., for a payment of $396.45 value Make checks payable to: Ohio Treasurer of State.
00000039645). Balancing Processing
Receive Date: For Ohio Department of Taxation use. Once the Ohio Department of Taxation receives the cartridge
Zero-fi ll. tape(s) and certifi ed check(s), the cartridge tape(s) will be
run to see if the amount on the transmittal letter matches. If
Processing Code: For Ohio Department of Taxation the cartridge tape(s) do not match, Fast Tax will be notifi ed
use. Space-fi ll. immediately by phone that there was a discrepancy, and the
tape(s) will be withheld from further processing.
Document Type: For Ohio Department of Taxation use.
Value N. Vendor Responsibility
Form Type: Value T2 if the Ohio form IT 1041ES is Fast Tax is responsible for the integrity of the data that they
fi led for trust tax; value E2 if the Ohio form IT 1041ES are sending to the Ohio Department of Taxation.
is fi led for estate tax. Transmittal Letter
Source ID: A code to identify the source of the The following information will need to be included on the
information. Value 05. Ohio form IT 1041ES transmittal letter for each cartridge
tape sent in.
Filler: Currently unused. Space-fi ll.
Company name
Tape Submittal Information
The following is the list of requirements for each cartridge Data set name (DSN) on cartridge tape (Ex: ‘ODT.
tape that is sent in. IT1041 ES.INPUT’...refer to section 4.1).
Tape identifier (Vol-Ser) for each cartridge tape
The external label on the production cartridge tape
(Ex: ‘213456’)
must refl ect the target agency, content, due date,
volume number, transmitter’s company name, number Number of records on each cartridge tape
of records, batch tax due amount, batch check amount.
Volume numbers must indicate the proper sequence Check and document amount
(e.g., Tape: 2 of 3) on each label. Signature, date and title of the transmitter.
Example Label
Make check(s) (one check per tape) payable to Ohio
Ohio Department of Taxation Treasurer of State and send to the following address:
Ohio IT 1041ES: Voucher Due Date:
Tape: 1 of 4 Vol-Ser: 213456 Ohio Department of Taxation
Company Name: Fast Tax c/o Mike Cardi
Number of Records: 500 4485 Northland Ridge Blvd.
Batch Tax Due Amount: 456,123.78 Columbus, OH 43229
Batch Check Amount: 456,123.78
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