Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Colorado Retail Denver CO 80261-0013 *DO*NOT*SEND* Colorado.gov/Tax Sales Tax Return General Information Department before filing returns with an Excel Retailers must file a sales tax return for every filing period, spreadsheet. Information can be found online at even if the retailer made no sales during the period and no Colorado.gov/tax/sales-tax-spreadsheet-filing. tax is due. Typically, returns must be filed on a monthly basis. See Part 7: Filing and Remittance in the Colorado Sales Tax Payment Information Guide for additional information regarding filing frequency. The Department offers retailers several payment options for remitting sales taxes. A separate return must be filed for each business site or location at which a retailer makes sales. If a retailer fails to Electronic Payments file a return for any filing period, the Department will estimate Regardless of whether they file electronically or with a paper the tax due and issue to the retailer a written notice of the return, retailers can remit payment electronically using one estimated tax due. The Department may deactivate the sales of two payment methods. Retailers who remit electronic tax account of a retailer who fails to file returns for successive payments should check the appropriate box on line 18 of the filing periods. return to indicate their electronic payment. Electronic Filing Information • EFT Payment – Retailers can remit payment by The Department offers multiple electronic filing options that electronic funds transfer (EFT) via either ACH debit retailers may use as an alternative to filing paper returns. or ACH credit. There is no processing fee for EFT • Revenue Online – Retailers must first create a Revenue payments. Retailers must register prior to making Online account to file returns through Revenue Online. payments via EFT and will not be able to make Retailers who file returns through Revenue Online must payments via EFT until 24-48 hours after registering. file separate returns for each of the retailer’s business See Electronic Funds Transferred (EFT) Program sites or locations. Revenue Online can be accessed at For Tax Payments (DR 5782) and Electronic Funds Colorado.gov/RevenueOnline. Transfer (EFT) Account Setup For Tax Payments (DR 5785) for additional information. • XML Filing – Retailers may file returns electronically in an XML (Extensible Markup Language) format using • Credit Card and E-Check – Retailers can remit any of the approved software options listed online at payment electronically by credit card or electronic Colorado.gov/tax/software-developers-sales-tax-xml. check online at Colorado.gov/RevenueOnline. A Retailers do not need to obtain any special approval processing fee is charged for any payments remitted from the Department to file using an approved by credit card or electronic check. software option. Paper Check • Spreadsheet Filing – Retailers may file electronically Regardless of whether they file electronically or with a paper using an approved Microsoft Excel spreadsheet. return, retailers can remit payment with a paper check. Each retailer must obtain approval from the Retailers should write “Sales Tax,” the account number, and |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Colorado.gov/Tax the filing period on any paper check remitted to pay sales tax Form Instructions to ensure proper crediting of their account. In preparing a sales tax return, a retailer must include its • Paper Return – Retailers who file a paper return identifying information (such as name and account number), can mail a paper check with the return to pay the tax the filing period and due date, and information about sales reported on the return. and exemptions in order to calculate the tax due. Specific instructions for preparing sales tax returns appear below and • Electronic Filing Through Revenue Online – A on the following pages. retailer who files electronically through Revenue Online can remit payment by paper check. Once the SSN and FEIN electronic return has been submitted, the retailer can Retailers must provide a valid identification number, issued by select “Payment Coupon” for the payment option to the federal government, when filing a sales tax return. If the print a payment processing document to send along retailer is a corporation, partnership, or other legal entity, this with their paper check. will generally be a Federal Employer Identification Number (FEIN). If the retailer is a sole proprietorship, a Social Security Physical And Non-Physical Sites number (SSN) will generally be used instead. A retailer is required to obtain a sales tax license and file separate sales tax returns for each separate place of Colorado Account Number business at which the retailer makes sales (a “physical Retailers must enter their Colorado account number on each site”). Additionally, if a retailer delivers taxable goods or return, including both their eight-digit account number and the services to a purchaser at any location other than the four-digit site/location number (for example: 12345678-0001). retailer’s place of business, the retailer must register with If a retailer makes sales at different locations, the retailer the Department a “non-physical site” for each location must file a separate return for each location. Returns must jurisdiction code into which goods or services are delivered also be filed for each location jurisdiction code area into which (see Department publication Location/Jurisdiction Codes the retailer makes deliveries during the tax period. The eight- for Sales Tax Filing (DR 0800) for information about digit account number will be the same for each location or location jurisdiction codes). A “non-physical site” is required site, but the four-digit site/location number will be unique for for deliveries even if the retailer has a physical site within each location or site. the same location jurisdiction code. A separate return must If you have applied for your license, but do not have your be filed for each physical site and each non-physical site. account number, please contact the Customer Contact Center at (303) 238-7378 for assistance. Filing A Paper Return Retailers electing to file a paper return must sign, date, and Period mail the return, along with their payment, if applicable, to: Retailers must indicate the filing period for each return. The Colorado Department of Revenue filing period is defined by the first and last months in the filing Denver CO 80261-0013 period and entered in a MM/YY-MM/YY format. For example: Retailers are required to keep and preserve for a period of • For a monthly return for January 2020, the filing period three years all books, accounts, and records necessary to would be 01/20-01/20. determine the correct amount of tax. • For a quarterly return for the first quarter (Jan. through March) of 2020, the filing period would be 01/20-03/20. Items Removed From Inventory Any tangible personal property a retailer purchased for resale, • For an annual return filed for 2020, the filing period but subsequently removed from inventory for the retailer’s would be 01/20-12/20. own use, is subject to consumer use tax. A Consumer Use Location Juris Code Tax Return (DR 0252) is required to report and remit any Retailers must enter the six-digit location jurisdiction (juris) consumer use tax a retailer owes. code to identify the site/location of sales reported on the Additional Resources return. For physical site/locations, the code appears on the Additional sales tax guidance and filing information can be retailer’s Sales Tax License under 'Liability Information.' found online at Colorado.gov/tax. These resources include: A complete listing of location juris codes can be found in Department publication Location/Jurisdiction Codes for Sales • Colorado Sales Tax Guide Tax Filing (DR 0800). • Sales tax classes and videos available online at Colorado.gov/Tax/Education. Due Date Retailers must enter the due date for the return. Returns are • The Customer Contact Center, which can be contacted due the 20th day of the month following the close of the filing at (303) 238-7378. period. If the 20th is a Saturday, Sunday, or legal holiday, the return is due the next business day. |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Colorado.gov/Tax Monthly Returns: due the 20th day of the month following the Many home-rule cities in Colorado administer their own sales reporting month. taxes. Sales taxes for these self-collected home-rule cities Quarterly Returns: cannot be reported and remitted with the DR 0100. Retailers 1st quarter (January – March): due April 20 must report such taxes directly to the applicable city. See Department publication Colorado Sales/Use Tax Rates 2nd quarter (April – June): due July 20 (DR 1002) for tax rates, service fee rates, and exemption 3rd quarter (July – September): due October 20 information for state and state-administered sales taxes. 4th quarter (October – December): due January 20 This publication also contains a list of self-administered home-rule cities. Annual Returns: (January – December): due January 20 Avoiding Common Filing Errors Amended Returns You can avoid several common errors by reviewing your If a retailer is filing a return to amend a previously filed return, the return before filing it to verify that: retailer must mark the applicable box to indicate that the return is an amended return. A separate amended return must be filed • You completed all applicable lines of the return. for each filing period and for each site/location. The amended • You completed all three pages of the return, including return replaces the original return in its entirety and must report Schedule A and Schedule B. You must complete and the full corrected amounts, rather than merely the changes in the submit all three pages when filing your return, even if amount of sales or tax due. If the amended return reduces the you have no deductions or exemptions to report on amount of tax reported on the original return, the retailer must Schedule A or Schedule B. file a Claim for Refund (DR 0137) along with the amended return • You used the correct version of the form, depending to request a refund of the overpayment. If the amended return on the filing period. There are different versions of the is filed after the due date and reports an increase in the amount sales tax return for each year 2016 through 2020. of tax due, penalties and interest will apply. • You entered your account number and site number State and State-Collected Local Sales Taxes correctly on your return. The Colorado Retail Sales Tax Return (DR 0100) is used • You used the correct tax rate for each to report not only Colorado sales tax, but also sales taxes jurisdiction reported on your return. See administered by the Colorado Department of Revenue for Colorado.gov/tax/sales-and-use-tax-rates-lookup for various cities, counties, and special districts in the state. The information about state and local tax rates. sales taxes for different local jurisdictions are calculated and reported in separate columns of the DR 0100. Local sales Additional information about common filing errors can be taxes reported on the DR 0100 include: found online at Colorado.gov/tax/sales-tax-file. • RTD/CD – Sales taxes for the Regional Transportation Specific Line Instructions District (RTD) and the Scientific and Cultural Facilities Retailers must complete all applicable lines, including lines 1, District (CD) are reported in the RTD/CD column of 2, 3, 4, 14, and 18, entering 0 (zero), if applicable. Retailers the DR 0100. must also include Schedules A and B for each site/location. • Special District – Special district sales taxes reported Line 1. Gross sales of goods and services for this site/ in the Special District column include sales taxes for location only any Regional Transportation Authority (RTA), Multi- Enter the gross sales of goods and services made during Jurisdictional Housing Authority (MHA), Public the filing period. Include only sales sourced pursuant to state Safety Improvements (PSI), Metropolitan District law to the site/location indicated on the return. See Part 7: Tax (MDT), or Health Services District (HSD). Retail Sales in the Colorado Sales Tax Guide for additional Sales taxes for Mass Transportation Systems information regarding sourcing. (MTS) and Local Improvement Districts (LID) are For small retailers subject to origin sourcing rules, include not reported in the Special District column, but are all sales made from the retailer’s physical site/location, instead reported in the County/MTS and City/LID regardless of whether the property or service is delivered to columns, respectively. the purchaser at another location. • County/MTS – County and Mass Transportation For all other retailers who are subject to destination sourcing Systems (MTS) sales taxes administered by the rules, do not include on a return for any physical site any Department are reported in the County/MTS column. sales delivered to the purchaser and sourced for sales tax • City/LID – City and Local Improvement Districts (LID) purposes to another location. For non-physical sites, include sales taxes administered by the Department are all sales delivered and sourced to the location jurisdiction reported in the City/LID column. code associated with the non-physical site. |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Colorado.gov/Tax Include all sales of goods and services, whether taxable or Limit on state service fee not, and the collection during the filing period of any bad debts The total combined Colorado state service fee allowed to a deducted on a return filed for a previous filing period. retailer for any given filing period is limited to $1,000. The retailer should enter on line 11 the full amount calculated by Line 6. Tax rate Enter the applicable state, city, county, and/or special district multiplying the amount on line 9 times the rate on line 10, but tax rate in each column of the return. The Colorado state if the combined Colorado state service fee calculated on the sales tax rate is 2.9%. The sales tax rates for each city, retailer’s sales tax returns for all sites/locations for the filing county, and special district can be found in Department period exceeds $1,000, the retailer must complete the State publication Colorado Sales/Use Tax Rates (DR 1002) or Service Fee Worksheet (DR 0103). The worksheet is used online at Colorado.gov/RevenueOnline. to determine what amount, if any, the retailer must pay in addition to the total balance due calculated on line 18 of the Line 8. Excess tax collected retailer’s returns. The amount of additional tax calculated on Enter any tax collected in excess of the tax due as computed on line 7. For example, if the retailer collected $50 of county the State Service Fee Worksheet (DR 0103) should not be sales tax during the filing period, but only $45 of tax is entered anywhere on the retailer’s Colorado Retail Sales Tax calculated in the County/MTS column of the return, the Return (DR 0100). excess $5 of tax collected must be reported on this line. Line 13. Credit for tax previously paid Line 10. Service fee rate If a retailer overpaid tax on any previously filed return for a Enter the applicable service fee rate in each column of the return. different filing period, and a refund claim for such overpayment The Colorado state service fee rate is 4%. Service fee rates for is not barred by the statute of limitations, the retailer may each city, county, and special district can be found in Department claim a credit against tax calculated on the current return publication Colorado Sales/Use Tax Rates (DR 1002). for such prior overpayment. Credit may be claimed only for Line 11. Service fee tax overpayments for the same site/location and the same The service fee is calculated by multiplying the amount on state or local jurisdiction. No credit may be claimed for an line 9 by the rate on line 10. The full amount calculated should overpayment reflected in Department records either because be entered on line 11, unless the return is filed after the due the retailer filed an amended return or the Department date or possibly if the return is an amended return. Both of adjusted the tax for the prior filing period. these situations are addressed in the following instructions. Line 15. Penalty Timely payment of tax If any retailer does not, by the applicable due date, file a If the tax calculated on the return is paid by the return due return, pay the tax due, or correctly account for tax due, the date, enter on line 11 the service fee calculated by multiplying retailer will owe a penalty. The penalty is 10% of the tax plus the amount on line 9 by the service fee rate on line 10, 0.5% of the tax for each month the tax remains unpaid, not to regardless of whether the return is an original or amended exceed a total of 18%. The minimum penalty amount is $15. return. If the return is an original return and the tax is not paid by the due date for the return, and therefore no service fee is Line 16. Interest allowed, enter $0 on line 11. If the tax is not paid by the applicable due date, the retailer Amended returns will owe interest calculated from the due date until the date If the return is an amended return and the tax reported on the the tax is paid. See FYI General 11 for interest rates and original return was not paid by the due date for the return, the information about interest calculation. allowable service fee on the amended return is $0. Schedule A and Schedule B If the tax reported on the original return was paid by the due Schedule A and Schedule B are used to report various date and the amended return reports an increase of the tax deductions and exemptions. Any amounts entered on lines due, the allowable service fee on the amended return is equal 2 or 4 of the return may be disallowed if Schedules A and to the service fee allowed on the original return. Enter on B for each site/location are not completed and included line 11 of the amended return the service fee allowed on the with the return. In general, Schedule A includes deductions original return. No additional service fee is allowed for the additional tax reported on the amended return. and exemptions that are not optional for state-administered local jurisdictions and Schedule B includes exemptions that If the tax reported on the original return was paid by the due are optional for local jurisdictions. See the Supplemental date and the amended returns reports a decrease of the tax Instructions available online at Colorado.gov/tax/sales-tax-file due, enter on line 11 the amount calculated by multiplying for guidance regarding specific deductions and exemptions. the amount on line 9 of the amended return by the service fee rate on line 10. |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==19999* Colorado.gov/Tax Colorado Retail Sales Tax Return Signature (Signed under penalty of perjury in the second degree). Date (MM/DD/YY) SSN 1 SSN 2 FEIN Last Name or Business Name First Name Address City State Zip Phone Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Location Juris Code (Refer to form DR 0800) Due Date (MM/DD/YY) – Mark here if this is an Amended Return 0021-103 (1-1) 1. Gross sales of goods and services for this site/location only (2-1) 2. Total from line 13 of Schedule A State RTD/CD Special District County/MTS City/LID 3. Subtract line 2 from line 1 (3-1) (3-2) (3-3) (3-4) (3-5) and enter the result in each applicable column (4-1) (4-2) (4-3) (4-4) (4-5) 4. Total from line 12 of Schedule B 5. Net taxable sales: Subtract line 4 from line 3 6. Tax rate 7. Tax on net taxable sales: Multiply line 5 by line 6 (8-1) (8-2) (8-3) (8-4) (8-5) 8. Excess tax collected 9. Add lines 7 and 8 10. Service fee rate (11-1) (11-2) (11-3) (11-4) (11-5) 11. Service fee: Multiply line 9 by line 10 12. Net tax due: Subtract line 11 from line 9 (13-1) (13-2) (13-3) (13-4) (13-5) 13. Credit for tax previously paid Attention: Continue to pages 2 and 3 to complete your return. Page 1 |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==29999* Colorado.gov/Tax Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Name – State RTD/CD Special District County/MTS City/LID (14-1) (14-2) (14-3) (14-4) (14-5) 14. Subtract line 13 from line 12 (15-1) (15-2) (15-3) (15-4) (15-5) 15. Penalty (16-1) (16-2) (16-3) (16-4) (16-5) 16. Interest 17. Add lines 14, 15, and 16 The State may convert your check to a one-time electronic banking transaction. State. If converted, your check will not be returned. If your check is rejected due Your bank account may be debited as early as the same day received by the 18. Balance due: Add Paid by EFT to insufficient or uncollected funds, the Department of Revenue may collect the amounts from line 17 payment amount directly from your bank account electronically. in each column (355) $ Schedule A (see instructions) This schedule is required if any amount is entered on line 2 of Form DR 0100. (A1-1) 1. Wholesale sales, including wholesale sales of ingredients and component parts (A2-1) 2. Sales made to nonresidents or sourced to locations outside of Colorado (A3-1) 3. Sales of nontaxable services (A4-1) 4. Sales to exempt entities and organizations (A5-1) 5. Sales of gasoline, dyed diesel, and other exempt fuels (A6-1) 6. Sales of exempt drugs and medical devices (A7-1) 7. Fair market value of property received in exchange and held for resale (A8-1) 8. Bad debts charged-off, returned goods, trade discounts and allowances where tax was paid (cash discounts are not allowed) (A9-1) 9. Cost of exempt utilities upon which tax was previously paid (restaurants must complete and attach Form DR 1465) (A10-1) 10. Exempt agricultural sales, not including farm and dairy equipment (A11-1) 11. Sales of computer software that is not taxable Page 2 |
Enlarge image | DR 0100 (10/07/19) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==39999* Colorado.gov/Tax Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Name – (A12-1) 12. Other exempt sales (see instructions and identify type(s) of exemption(s) claimed below) Type(s) of other exemption(s) claimed: 13. Add lines 1 through 12. Enter the total on line 2 of Form DR 0100. Schedule B (see instructions) This schedule is required if any amount is entered on line 4 of Form DR 0100. 1. Sales of food for domestic State RTD/CD Special District County/MTS City/LID home consumption and (B1-1) (B1-2) (B1-3) (B1-4) (B1-5) food sold through vending machines (B2-1) (B2-2) (B2-3) (B2-4) (B2-5) 2. Sales of machinery and machine tools (B3-1) (B3-2) (B3-3) (B3-4) (B3-5) 3. Sales of electricity and fuel for residential use (B4-1) (B4-2) (B4-3) (B4-4) (B4-5) 4. Sales of farm and dairy equipment 5. Sales of medium and (B5-1) (B5-2) (B5-3) (B5-4) (B5-5) heavy duty low-emitting vehicles and associated parts and power sources 6. Exempt sales made (B6-1) (B6-2) (B6-3) (B6-4) (B6-5) by schools, school organizations, or charitable organizations (B7-1) (B7-2) (B7-3) (B7-4) (B7-5) 7. Sales of cigarettes N/A N/A (B8-1) (B8-2) (B8-3) (B8-4) (B8-5) 8. Sales of renewable energy components (B9-1) (B9-2) (B9-3) (B9-4) (B9-5) 9. Sales of property for use in space flight 10. Sales of retail (B0-1) (B0-2) (B0-3) (B0-4) (B0-5) marijuana and retail marijuana products 11. Other exempt sales (see (B11-1) (B11-2) (B11-3) (B11-4) (B11-5) instructions and identify type(s) of exemption(s) claimed below) Type(s) of other exemption(s) claimed: 12. Add lines 1 through 11 of each column. Enter the total on line 4 of Form DR 0100. Page 3 |