Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Colorado Retail Denver CO 80261-0013 *DO*NOT*SEND* Tax.Colorado.gov Sales Tax Return General Information Department before filing returns with an Excel Retailers must file a sales tax return for every filing period, spreadsheet. Information can be found online at even if the retailer made no sales during the period and no Tax.Colorado.gov/sales-tax-spreadsheet-filing. tax is due. Typically, returns must be filed on a monthly basis. See Part 7: Filing and Remittance in the Colorado Sales Tax Payment Information Guide for additional information regarding filing frequency. The Department offers retailers several payment options for remitting sales taxes. A separate return must be filed for each business site or location at which a retailer makes sales. If a retailer fails to Electronic Payments file a return for any filing period, the Department will estimate Regardless of whether they file electronically or with a paper the tax due and issue to the retailer a written notice of the return, retailers can remit payment electronically using one estimated tax due. The Department may deactivate the sales of two payment methods. Retailers who remit electronic tax account of a retailer who fails to file returns for successive payments should check the appropriate box on line 18 of the filing periods. return to indicate their electronic payment. • EFT Payment – Retailers can remit payment by Electronic Filing Information electronic funds transfer (EFT) via either ACH debit The Department offers multiple electronic filing options that or ACH credit. There is no processing fee for EFT retailers may use as an alternative to filing paper returns. payments. Retailers must register prior to making • Revenue Online – Retailers must first create a Revenue payments via EFT and will not be able to make Online account to file returns through Revenue Online. payments via EFT until 24-48 hours after registering. Retailers who file returns through Revenue Online must See Electronic Funds Transferred (EFT) Program file separate returns for each of the retailer’s business For Tax Payments (DR 5782) and Electronic Funds sites or locations. Revenue Online can be accessed at Transfer (EFT) Account Setup For Tax Payments (DR Colorado.gov/RevenueOnline. 5785) for additional information. • XML Filing – Retailers may file returns electronically in • Credit Card and E-Check – Retailers can remit an XML (Extensible Markup Language) format using payment electronically by credit card or electronic any of the approved software options listed online check online at Colorado.gov/RevenueOnline. A at Tax.Colorado.gov/software-developers-sales-tax. processing fee is charged for any payments remitted Retailers do not need to obtain any special approval by credit card or electronic check. from the Department to file using an approved Paper Check software option. Regardless of whether they file electronically or with a paper • Spreadsheet Filing – Retailers may file electronically return, retailers can remit payment with a paper check. using an approved Microsoft Excel spreadsheet. Retailers should write “Sales Tax,” the account number, and Each retailer must obtain approval from the the filing period on any paper check remitted to pay sales tax |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Tax.Colorado.gov to ensure proper crediting of their account. Form Instructions • Paper Return – Retailers who file a paper return In preparing a sales tax return, a retailer must include its can mail a paper check with the return to pay the tax identifying information (such as name and account number), reported on the return. the filing period and due date, and information about sales and exemptions in order to calculate the tax due. Specific • Electronic Filing Through Revenue Online – A instructions for preparing sales tax returns appear below and retailer who files electronically through Revenue on the following pages. Online can remit payment by paper check. Once the electronic return has been submitted, the retailer can SSN and FEIN select “Payment Coupon” for the payment option to Retailers must provide a valid identification number, issued by print a payment processing document to send along the federal government, when filing a sales tax return. If the with their paper check. retailer is a corporation, partnership, or other legal entity, this will generally be a Federal Employer Identification Number Physical And Non-Physical Sites (FEIN). If the retailer is a sole proprietorship, a Social Security A retailer is required to obtain a sales tax license and number (SSN) will generally be used instead. file separate sales tax returns for each separate place of business at which the retailer makes sales (a “physical Colorado Account Number site”). Additionally, if a retailer delivers taxable goods or Retailers must enter their Colorado account number on each services to a purchaser at any location other than the return, including both their eight-digit account number and the retailer’s place of business, the retailer must register with four-digit site/location number (for example: 12345678-0001). the Department a “non-physical site” for each location If a retailer makes sales at different locations, the retailer jurisdiction code into which goods or services are delivered must file a separate return for each location. Returns must (see Department publication Location/Jurisdiction Codes also be filed for each location jurisdiction code area into which for Sales Tax Filing (DR 0800) for information about the retailer makes deliveries during the tax period. The eight- location jurisdiction codes). A “non-physical site” is required digit account number will be the same for each location or for deliveries even if the retailer has a physical site within site, but the four-digit site/location number will be unique for the same location jurisdiction code. A separate return must each location or site. be filed for each physical site and each non-physical site. If you have applied for your license, but do not have your account number, please contact the Customer Contact Center Filing A Paper Return at (303) 238-7378 for assistance. Retailers electing to file a paper return must sign, date, and mail the return, along with their payment, if applicable, to: Period Colorado Department of Revenue Retailers must indicate the filing period for each return. The Denver CO 80261-0013 filing period is defined by the first and last months in the filing period and entered in a MM/YY-MM/YY format. For example: Retailers are required to keep and preserve for a period of three years all books, accounts, and records necessary to • For a monthly return for January 2020, the filing period determine the correct amount of tax. would be 01/20-01/20. • For a quarterly return for the first quarter (Jan. through Items Removed From Inventory March) of 2020, the filing period would be 01/20-03/20. Any tangible personal property a retailer purchased for resale, but subsequently removed from inventory for the retailer’s • For an annual return filed for 2020, the filing period own use, is subject to consumer use tax. A Consumer Use would be 01/20-12/20. Tax Return (DR 0252) is required to report and remit any Location Juris Code consumer use tax a retailer owes. Retailers must enter the six-digit location jurisdiction (juris) Additional Resources code to identify the site/location of sales reported on the Additional sales tax guidance and filing information can be return. For physical site/locations, the code appears on the found online at Tax.Colorado.gov. These resources include: retailer’s Sales Tax License under 'Liability Information.' A complete listing of location juris codes can be found in • Colorado Sales Tax Guide Department publication Location/Jurisdiction Codes for Sales • Sales tax classes and videos available online at Tax Filing (DR 0800). Tax.Colorado.gov/education. Due Date • The Customer Contact Center, which can be contacted Retailers must enter the due date for the return. Returns are at (303) 238-7378. due the 20th day of the month following the close of the filing period. If the 20th is a Saturday, Sunday, or legal holiday, the return is due the next business day. |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Tax.Colorado.gov Monthly Returns: due the 20th day of the month following the cannot be reported and remitted with the DR 0100. Retailers reporting month. must report such taxes directly to the applicable city. Quarterly Returns: See Department publication Colorado Sales/Use Tax Rates 1st quarter (January – March): due April 20 (DR 1002) for tax rates, service fee rates, and exemption information for state and state-administered sales taxes. 2nd quarter (April – June): due July 20 This publication also contains a list of self-administered 3rd quarter (July – September): due October 20 home-rule cities. 4th quarter (October – December): due January 20 Avoiding Common Filing Errors Annual Returns: (January – December): due January 20 You can avoid several common errors by reviewing your return before filing it to verify that: Amended Returns If a retailer is filing a return to amend a previously filed return, the • You completed all applicable lines of the return. retailer must mark the applicable box to indicate that the return • You completed all three pages of the return, including is an amended return. A separate amended return must be filed Schedule A and Schedule B. You must complete and for each filing period and for each site/location. The amended submit all three pages when filing your return, even if return replaces the original return in its entirety and must report you have no deductions or exemptions to report on the full corrected amounts, rather than merely the changes in Schedule A or Schedule B. the amount of sales or tax due. If the amended return reduces the amount of tax reported on the original return, the retailer • You used the correct version of the form, depending must file a Claim for Refund (DR 0137) along with the amended on the filing period. There are different versions of the return to request a refund of the overpayment. If the amended sales tax return for each year 2016 through 2020. return is filed after the due date and reports an increase in the • You entered your account number and site number amount of tax due, penalties and interest will apply. correctly on your return. State and State-Collected Local Sales Taxes • You used the correct tax rate for each The Colorado Retail Sales Tax Return (DR 0100) is used jurisdiction reported on your return. See to report not only Colorado sales tax, but also sales taxes Tax.Colorado.gov/how-to-look-up-sales-use-tax-rates administered by the Colorado Department of Revenue for for information about state and local tax rates. various cities, counties, and special districts in the state. The Additional information about common filing errors can be sales taxes for different local jurisdictions are calculated and found online at Tax.Colorado.gov/sales-tax-filing-information. reported in separate columns of the DR 0100. Local sales taxes reported on the DR 0100 include: Specific Line Instructions • RTD/CD – Sales taxes for the Regional Transportation Retailers must complete all applicable lines, including lines 1, District (RTD) and the Scientific and Cultural Facilities 2, 3, 4, 14, and 18, entering 0 (zero), if applicable. Retailers District (CD) are reported in the RTD/CD column of must also include Schedules A and B for each site/location. the DR 0100. Line 1. Gross sales of goods and services for this site/ • Special District – Special district sales taxes reported location only in the Special District column include sales taxes for Enter the gross sales of goods and services made during any Regional Transportation Authority (RTA), Multi- the filing period. Include only sales sourced pursuant to state Jurisdictional Housing Authority (MHA), Public law to the site/location indicated on the return. See Part 7: Safety Improvements (PSI), Metropolitan District Retail Sales in the Colorado Sales Tax Guide for additional Tax (MDT), or Health Services District (HSD). information regarding sourcing. Sales taxes for Mass Transportation Systems For small retailers subject to origin sourcing rules, include (MTS) and Local Improvement Districts (LID) are all sales made from the retailer’s physical site/location, not reported in the Special District column, but are regardless of whether the property or service is delivered to instead reported in the County/MTS and City/LID the purchaser at another location. columns, respectively. For all other retailers who are subject to destination sourcing • County/MTS – County and Mass Transportation rules, do not include on a return for any physical site any Systems (MTS) sales taxes administered by the sales delivered to the purchaser and sourced for sales tax Department are reported in the County/MTS column. purposes to another location. For non-physical sites, include • City/LID – City and Local Improvement Districts (LID) all sales delivered and sourced to the location jurisdiction sales taxes administered by the Department are code associated with the non-physical site. reported in the City/LID column. Include all sales of goods and services, whether taxable or Many home-rule cities in Colorado administer their own sales not, and the collection during the filing period of any bad taxes. Sales taxes for these self-collected home-rule cities debts deducted on a return filed for a previous filing period. |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *DO*NOT*SEND* Tax.Colorado.gov Line 6. Tax rate Limit on state service fee Enter the applicable state, city, county, and/or special district The total combined Colorado state service fee allowed to a tax rate in each column of the return. The Colorado state retailer for any given filing period is limited to $1,000. The sales tax rate is 2.9%. The sales tax rates for each city, retailer should enter on line 11 the full amount calculated by county, and special district can be found in Department multiplying the amount on line 9 times the rate on line 10, but publication Colorado Sales/Use Tax Rates (DR 1002) or if the combined Colorado state service fee calculated on the online at Colorado.gov/RevenueOnline. retailer’s sales tax returns for all sites/locations for the filing period exceeds $1,000, the retailer must complete the State Line 8. Excess tax collected Service Fee Worksheet (DR 0103). The worksheet is used Enter any tax collected in excess of the tax due as computed to determine what amount, if any, the retailer must pay in on line 7. For example, if the retailer collected $50 of county addition to the total balance due calculated on line 18 of the sales tax during the filing period, but only $45 of tax is retailer’s returns. The amount of additional tax calculated on calculated in the County/MTS column of the return, the the State Service Fee Worksheet (DR 0103) should not be excess $5 of tax collected must be reported on this line. entered anywhere on the retailer’s Colorado Retail Sales Tax Return (DR 0100). Line 10. Service fee rate Enter the applicable service fee rate in each column of the return. Beginning January 1, 2022, a retailer with total state net The Colorado state service fee rate is 4%. Service fee rates for taxable sales (Column 1, line 5 or the sum of Column 1, each city, county, and special district can be found in Department line 5 across all sites), greater than $1,000,000 is not publication Colorado Sales/Use Tax Rates (DR 1002). eligible to retain the state vendor's fee. Line 11. Service fee Line 13. Credit for tax previously paid The service fee is calculated by multiplying the amount on If a retailer overpaid tax on any previously filed return for a line 9 by the rate on line 10. The full amount calculated should different filing period, and a refund claim for such overpayment be entered on line 11, unless the return is filed after the due is not barred by the statute of limitations, the retailer may date or possibly if the return is an amended return. Both of claim a credit against tax calculated on the current return these situations are addressed in the following instructions. for such prior overpayment. Credit may be claimed only for tax overpayments for the same site/location and the same If the amount in the state column, line 5 (net taxable sales) is state or local jurisdiction. No credit may be claimed for an $1,000,000 or greater, enter $0. overpayment reflected in Department records either because Retailers with multiple sites must add the amounts in the the retailer filed an amended return or the Department state column, line 5 for all sites. If the sum is greater than adjusted the tax for the prior filing period. $1,000,000, enter $0. Line 15. Penalty Timely payment of tax If any retailer does not, by the applicable due date, file a If the tax calculated on the return is paid by the return due date, return, pay the tax due, or correctly account for tax due, the enter on line 11 the service fee calculated by multiplying the retailer will owe a penalty. The penalty is 10% of the tax plus amount on line 9 by the service fee rate on line 10, regardless of 0.5% of the tax for each month the tax remains unpaid, not to whether the return is an original or amended return. If the return exceed a total of 18%. The minimum penalty amount is $15. is an original return and the tax is not paid by the due date for the return, and therefore no service fee is allowed, enter $0 on line 11. Line 16. Interest If the tax is not paid by the applicable due date, the retailer Amended returns will owe interest calculated from the due date until the date If the return is an amended return and the tax reported on the the tax is paid. See FYI General 11 for interest rates and original return was not paid by the due date for the return, the information about interest calculation. allowable service fee on the amended return is $0. Schedule A and Schedule B If the tax reported on the original return was paid by the due Schedule A and Schedule B are used to report various date and the amended return reports an increase of the tax deductions and exemptions. Any amounts entered on due, the allowable service fee on the amended return is equal lines 2 or 4 of the return may be disallowed if Schedules to the service fee allowed on the original return. Enter on A and B for each site/location are not completed and line 11 of the amended return the service fee allowed on the included with the return. In general, Schedule A includes original return. No additional service fee is allowed for the deductions and exemptions that are not optional for state- additional tax reported on the amended return. administered local jurisdictions and Schedule B includes If the tax reported on the original return was paid by the due date exemptions that are optional for local jurisdictions. and the amended returns reports a decrease of the tax due, See the Supplemental Instructions available online at enter on line 11 the amount calculated by multiplying the amount Tax.Colorado.gov/sales-tax-filing-information for guidance on line 9 of the amended return by the service fee rate on line 10. regarding specific deductions and exemptions. |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==19999* Tax.Colorado.gov Colorado Retail Sales Tax Return Signature (Signed under penalty of perjury in the second degree). Date (MM/DD/YY) SSN 1 SSN 2 FEIN Last Name or Business Name First Name Address City State ZIP Phone Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Location Juris Code (Refer to form DR 0800) Due Date (MM/DD/YY) – Mark here if this is an Amended Return 0021-103 (1-1) 1. Gross sales of goods and services for this site/location only (2-1) 2. Total from line 13 of Schedule A State RTD/CD Special District County/MTS City/LID 3. Subtract line 2 from line 1 (3-1) (3-2) (3-3) (3-4) (3-5) and enter the result in each applicable column (4-1) (4-2) (4-3) (4-4) (4-5) 4. Total from line 12 of Schedule B 5. Net taxable sales: Subtract line 4 from line 3 6. Tax rate 7. Tax on net taxable sales: Multiply line 5 by line 6 (8-1) (8-2) (8-3) (8-4) (8-5) 8. Excess tax collected 9. Add lines 7 and 8 10. Service fee rate (11-1) (11-2) (11-3) (11-4) (11-5) 11. Service fee: Multiply line 9 by line 10 12. Net tax due: Subtract line 11 from line 9 (13-1) (13-2) (13-3) (13-4) (13-5) 13. Credit for tax previously paid Attention: Continue to pages 2 and 3 to complete your return. Page 1 |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==29999* Tax.Colorado.gov Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Name – State RTD/CD Special District County/MTS City/LID (14-1) (14-2) (14-3) (14-4) (14-5) 14. Subtract line 13 from line 12 (15-1) (15-2) (15-3) (15-4) (15-5) 15. Penalty (16-1) (16-2) (16-3) (16-4) (16-5) 16. Interest 17. Add lines 14, 15, and 16 The State may convert your check to a one-time electronic banking transaction. State. If converted, your check will not be returned. If your check is rejected due Your bank account may be debited as early as the same day received by the 18. Balance due: Add Paid by EFT to insufficient or uncollected funds, the Department of Revenue may collect the amounts from line 17 payment amount directly from your bank account electronically. in each column (355) $ Schedule A (see instructions) This schedule is required if any amount is entered on line 2 of Form DR 0100. (A1-1) 1. Wholesale sales, including wholesale sales of ingredients and component parts (A2-1) 2. Sales made to nonresidents or sourced to locations outside of Colorado (A3-1) 3. Sales of nontaxable services (A4-1) 4. Sales to exempt entities and organizations (A5-1) 5. Sales of gasoline, dyed diesel, and other exempt fuels (A6-1) 6. Sales of exempt drugs and medical devices (A7-1) 7. Fair market value of property received in exchange and held for resale (A8-1) 8. Bad debts charged-off, returned goods, trade discounts and allowances where tax was paid (cash discounts are not allowed) (A9-1) 9. Cost of exempt utilities upon which tax was previously paid (restaurants must complete and attach Form DR 1465) (A10-1) 10. Exempt agricultural sales, not including farm and dairy equipment (A11-1) 11. Sales of computer software that is not taxable Page 2 |
Enlarge image | DR 0100 (09/27/21) COLORADO DEPARTMENT OF REVENUE Denver CO 80261-0013 *190100==39999* Tax.Colorado.gov Colorado Account Number (XXXXXXXX-XXXX) Period (MM/YY-MM/YY) Name – (A12-1) 12. Other exempt sales (see instructions and identify type(s) of exemption(s) claimed below) Type(s) of other exemption(s) claimed: 13. Add lines 1 through 12. Enter the total on line 2 of Form DR 0100. Schedule B (see instructions) This schedule is required if any amount is entered on line 4 of Form DR 0100. 1. Sales of food for domestic State RTD/CD Special District County/MTS City/LID home consumption and (B1-1) (B1-2) (B1-3) (B1-4) (B1-5) food sold through vending machines (B2-1) (B2-2) (B2-3) (B2-4) (B2-5) 2. Sales of machinery and machine tools (B3-1) (B3-2) (B3-3) (B3-4) (B3-5) 3. Sales of electricity and fuel for residential use (B4-1) (B4-2) (B4-3) (B4-4) (B4-5) 4. Sales of farm and dairy equipment 5. Sales of medium and (B5-1) (B5-2) (B5-3) (B5-4) (B5-5) heavy duty low-emitting vehicles and associated parts and power sources 6. Exempt sales made (B6-1) (B6-2) (B6-3) (B6-4) (B6-5) by schools, school organizations, or charitable organizations (B7-1) (B7-2) (B7-3) (B7-4) (B7-5) 7. Sales of cigarettes N/A N/A (B8-1) (B8-2) (B8-3) (B8-4) (B8-5) 8. Sales of renewable energy components (B9-1) (B9-2) (B9-3) (B9-4) (B9-5) 9. Sales of property for use in space flight 10. Sales of retail (B0-1) (B0-2) (B0-3) (B0-4) (B0-5) marijuana and retail marijuana products 11. Other exempt sales (see (B11-1) (B11-2) (B11-3) (B11-4) (B11-5) instructions and identify type(s) of exemption(s) claimed below) Type(s) of other exemption(s) claimed: 12. Add lines 1 through 11 of each column. Enter the total on line 4 of Form DR 0100. Page 3 |