South Carolina Department                     of   Revenue             
Vendor Data Specifications                    for WH     1601‐           
Revised 8/17/22    
 
Data  Fields  
      Font: Print data    fields    in   OCR A Extended‐   12 pt     font.         
       o     The SCDOR     also  accepts   OCR    A Type‐   1 10   pt font,   but the font        must be embedded        in   the document.     
       o     If necessary, Courier      New   12  pt font   is an   accepted  substitute.          
      Grid: The grid   is   set up  at 6     horizontal lines per inch for   66 rows  total and 10 vertical  lines per inch for              
       85 columns total.        
      Name and        Address:      Print in     all uppercase letters with      no punctuation  except for a dash    to separate   ZIP       
       plus 4,     if applicable.    
      Numeric: Print  money amounts              with   a decimal    and  cents.          
       o     If zeros are pre  printed‐  in the   cents  field, round   amounts       to whole   numbers.            
 
WH 1601‐       Data    Fields         
                                                                 Horizontal           Vertical     Format (adhere    to   legend and     
 Field Name                                                           Line            Column       include dashes, commas,         decimals)   
 NACTP number                                                      04   & 47               10      Replace “1350” with your 
                                                                                                   NACTP # for 4 digits 

 NACTP number for      purchased       forms  vendor               05   & 48               10      9999 (not shown on grid) 
 SC Withholding   File  Number       (including                       52                   08      99999999-9 
 check digit)   
 FEIN                                                                 54                   08      99-9999999 
  st
 1 quarter  (Jan, Feb, Mar)                                           52                   24      Mark with “X” if 
                                                                                                   applicable 
  nd
 2 quarter  (Apr, May,  Jun)                                          52                   36      Mark with “X” if 
                                                                                                   applicable 
   rd
  3 quarter (Jul, Aug,  Sep)                                          54                   24      Mark with “X” if 
                                                                                                   applicable 
  th 
 4 quarter (Oct,  Nov,  Dec)                                          54                   36      Mark with “X” if 
                                                                                                   applicable 
 Year (CCYY)                                                          52                   50      9999 
 Payment amount                                                       52                   65      ZZZ,ZZZ,ZZZ.99 
 Business name                                                        57                   08      35 characters max 
 Address1                                                             58                   08      35 characters max 
 Address2                                                             59                   08      35 characters max 
 City (20), State (2), ZIP (10)                                       60                   08      See grid, leave 2 spaces 
                                                                                                   between city/state and 2 
                                                                                                   spaces between state/ZIP 
                                                                                                   (99999-9999) 

Legend: 9=     Numeric, Z=     Zero Suppressed    Numeric,     X= Alphanumeric              

South Carolina Department of Revenue 
Scanline for WH-1601 
Revised 10/02/23 
 
 • Font: Print form ID and scanline in OCR-A Extended 12 pt font.  
   o The SCDOR also accepts OCR-A Type 1 10 pt font, but the font must be embedded in the document.  
   o If necessary, Courier New 12 pt font is an accepted substitute. 
 • Grid: The grid is set up at 6 horizontal lines per inch for 66 rows total and 10 vertical lines per inch for 
   85 columns total. 
 • Scanline Placement: The scanline data begins in horizontal row 63, vertical column 20 and ends in 
   vertical column 70. 
 • Form ID: The 8-digit number to the left of the scanline data is a form ID.  The form ID begins in 
   horizontal row 63, vertical column 10 and ends in vertical column 17. 
 • Check Digit Calculation: See the SCDOR Check Digit Calculation page in the Software Developers Guide. 
 
Example Scanline: The form ID and scanline data in this example may not reflect current year information, but 
is present to show placement and format. 
 
Column   1         2         3         4         5         6         7 
1234567890123456789012345678901234567890123456789012345678901234567890 
         AAAAAAAAXXBBBBBBBBBXXCCCCCCCCCXXDDEEXXFFFFFFFFFFFXXXXXXXXXXXG 
         31271067  570000001  251234560  0123  00000010000           3 
 
If the field does not contain data on the return, zero fill the field in the scanline. 
 Field  Position  Description 
 A   10 – 17   Form ID (not used in check digit calculation) 
 X   18 – 19   Blank Space 
 B   20 – 28   FEIN 
 X   29 – 30   Blank Space 
 C   31 – 39   SC Withholding File Number including check digit 

 X   40 – 41   Blank Space 
 D   42 – 43   Quarter (QQ) 
                              st
                 MM = 01 for 1  quarter (Jan-Mar) 
                              nd
                 MM = 02 for 2  quarter (Apr-Jun) 
                              rd
                 MM = 03 for 3  quarter (Jul-Sep) 
                              th
                   MM = 04 for 4  quarter (Oct-Dec) 

 E   44 – 45   Year (YY) 
 X   46 – 47   Blank Space 
 F   48 – 58   Payment amount (include leading zeros and pennies)  

 X   59 – 69   Blank Space 
 G   70 – 70   Check Digit calculation for fields B, C, D, E, and F using Modulus 10 (2121…) starting   
                 from the left digit. Do NOT use spaces or form ID (A) in the calculation, only digits.